Introduction
These instructions cover the electronic filing of Form DC-1, Employer's
Quarterly Report of Contributions under the Railroad Unemployment Insurance Act,
using the RRBLink System. These instructions are of a general nature and include
an employer's responsibilities with regard to security and accuracy of data.
Instructions for the individual screens are provided by the RRBLink System
Administrator (SA) when your enrollment information has been verified.
About RRBLink site
- Deposit Tier I and Tier II taxes,
- Deposit RUIA contributions,
- File Form DC-1, and
- Reimburse unemployment and/or sickness benefits.
The bank provides tax deposit information to the Internal Revenue Service and
Form DC-1 and benefit reimbursement information to the RRB.
To obtain an enrollment form
To obtain an enrollment form, contact:
RRLink System Administrator
For security purposes and to assist in fraud investigations, the enrollment form
must be completed in writing, signed, and mailed to the bank.
Logon ID, password, and PIN
Upon receipt of an enrollment form, the system administrator will verify your
enrollment data. The SA will then provide a logon identification, PIN, and
password by mail. The Logon ID and PIN will be used in lieu of the business
filer's signature to file a Form DC-1 form electronically. A user will be
required to change the password and PIN provided by the SA the first time they
log onto the system. Passwords will expire at midnight on the first day of the
following month.
Standards for setting passwords
To prevent unauthorized users from attempting to guess your password, the RRB
recommends the following standards for setting passwords. Passwords should
include one or more of the following symbols, * (star), @ (at), and # (pound)
and at least one number and one alpha character. It is also recommended that
your password be at least eight characters and that you mix upper and lower case
letters. You cannot re-use your password for 90 days.
Forget your password?
The RRBLink site does not use a password hint system. If you forget your
password, telephone the system administrator at the number shown above or on the
web site. The SA will take the information but, for security purposes, will not
provide you a new password at the time of your initial call. The SA will call
the telephone number on record or will mail the new password to the address on
record. No one at the bank or the RRB can see your password. All passwords are
encrypted.
You are responsible to secure your password
It is the responsibility of each individual to keep secure their logon ID,
password, and PIN used for the purpose of accessing any official government
site. You must not share your password nor borrow a password. You must log onto
the system only as you. All individuals requiring access to the system should
complete an enrollment form and receive their own password. Users are
responsible for all use of their password accounts. The system will prompt you
to change your password the first time you log on after the first day of the
next month. Therefore, a password cannot be in use for more than 31 days.
Suspension of access to RRBLink
The system administrator may suspend a user's access to the RRBLink system if
access is abused. If your access has been denied, contact the system
administrator. Your logon identification may have been compromised. If you
suspect that an employee of your company, who has access to RRBLink, has or may
become a security risk, telephone the system administrator immediately.
Privacy
US Bank and the RRB are committed to protecting your privacy. Any personal
information you provide as part of the application process will be used only for
the purposes described. Personal information about you is not collected just
because you visit this site. The system does, however, maintain statistical
information concerning network traffic flow and volume including date, time,
Internet protocol, type of browser and operating system. No attempts are made to
identify individual users unless illegal behavior is suspected.
Law enforcement investigations
For site security purposes, software monitors network traffic and activity. The
software may be used to trace the source of an attack designed to disrupt the
site, to trace unauthorized modification of information stored on this system,
or to prove whether fraud has occurred in response to an authorized law
enforcement investigation.
Unauthorized access and fraudulent DC-1 are
subject to prosecution
Unauthorized access or modification of information on this site is subject to
prosecution under federal law. Knowingly making a false or fraudulent statement
or report or willfully failing to make a report or furnish information is
subject to prosecution under Section 9(a) of the Railroad Unemployment Insurance
Act.
Cookies
This site uses temporary session "cookies" to give you a single, uninterrupted
session when you are online. This allows you to move from one secure section to
another without having to re-enter your PIN and password. We do not use
persistent "cookies" which are permanent files placed on a visitor's site to
allow a Web site to monitor a visitor's use of the site. To the extent we use
any cookies; they expire and are immediately deleted no later than the closing
of the Web browser.
Employer demographic information
Within the RRBLink site, you will select a specific employer from the list of
employers for which you are authorized to perform tax related activities. You
will then see the demographic information for the employer you selected. Always
review this information. If this information is not correct, notify:
RRLink System Administrator
Contribution rate provided by RRB
The first time you log onto the UIC page you will see a disclosure screen that
requires your acceptance to continue. The statement advises you that the
contribution rate for this transaction is being provided by the RRB. If you
think that the rate pre-filled to the form is wrong, you must contact the RRB at
(312) 751-4992. The quarter and year are pre-filled but the quarter may be
changed.
Many benefits to using RRBLink over paper
DC-1
Employers are encouraged to file their Form DC-1 using the RRBLink Internet
system if they have Internet capability. Internet filing is more accurate and
efficient for both the employer and the RRB.
History of transactions |
Employers can see history transaction for the 400 previous days
for all Tax transactions, DC-1's filed, and UI/SI
reimbursements. |
One logon for taxes and DC-1 |
Filing your DC-1 Return and making your payment can now be a
simultaneous process. |
Settlement date |
Using RRBLink, you have the option to set a future settlement
date for both your tax deposit and DC-1. The option to complete
the information ahead of time allows you flexibility in your
work schedule. If you want to make a change before the
transaction has settled, you can return to the application and
make the necessary changes. |
Accuracy |
The system calculates your quarterly contribution based on the
contribution rate provided by the RRB and the compensation
subject to RUIA submitted at the screen. If you correct a prior
Form DC-1, you enter amounts as originally reported and the
correct amounts. The system will calculate the adjustment. This
prevents math errors and errors caused by using the wrong
contribution rate. |
Verification of filing |
As opposed to filing by mail, you have a record that the
transaction was sent and received. Once you hit submit, the
system will return to you a completed Form DC-1 with an EFT
verification number at the top. Print this screen, or notate
this number, for your records.
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References
- Section 8 of the Railroad Unemployment Insurance Act (RUIA) governs the
calculation and payment of contributions. Part 345 of the Regulations of the
RRB governs the contributions and contribution reports. The following
summarizes provisions specific to filing Form DC-1 electronically.
345.111 (a) General. Except as provided in paragraph (a) (2) of this section,
every employer shall, for each calendar quarter of each year, prepare a
contribution report, in duplicate, on Form DC-1. If the Form DC-1 is filed
electronically, no duplicate submission is required.
- 345.113(a) Each contribution report on Form DC-1 shall be signed by hand
by: (1) The individual, if the employer is an individual; (2) The president,
vice president, or other duly authorized officer, if the employer is a
corporation; or (3) A responsible and duly authorized member or officer having
knowledge of its affairs if the employer is a partnership or other
unincorporated organization. (b) The Form DC-1 may be filed electronically
through the Board's authorized agent. If filed electronically, no further
authenticity is required.
- 345.114 Each employer's contribution report, together with any prescribed
copies and supporting data, shall be filled out in accordance with the
instructions and regulations applicable thereto. The prescribed forms may be
obtained from or accessed by contacting the Board. An employer will not be
excused from making a contribution report for the reason that no form has been
furnished to such employer. Application should be made to the Board for the
prescribed forms in ample time to have the contribution report prepared,
verified, and filed with the Board on or before the due date.
- Sec. 345.115 Place and time for filing contribution reports. Each employer
shall file its contribution report with
Chief Financial Officer
U.S. Railroad Retirement Board
844 North Rush Street, 4th floor
Chicago, IL 60611-2092
or the
Chief Financial Officer's designee. The employer's contribution report for
each quarterly period shall be filed on or before the last day of the calendar
month following the period for which it is made. If such last day falls on
Saturday, Sunday, or a national legal holiday, the report may be filed on the
next following business day. If mailed, reports must be postmarked on or
before the date on which the report is required to be filed.
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