[Code of Federal Regulations]
[Title 44, Volume 1]
[Revised as of October 1, 2007]
From the U.S. Government Printing Office via GPO Access
[CITE: 44CFR360.4]

[Page 613]
 
              TITLE 44--EMERGENCY MANAGEMENT AND ASSISTANCE
 
 CHAPTER I--FEDERAL EMERGENCY MANAGEMENT AGENCY, DEPARTMENT OF HOMELAND 
                                SECURITY
 
PART 360_STATE ASSISTANCE PROGRAMS FOR TRAINING AND EDUCATION IN COMPREHENSIVE 
 
Sec.  360.4  Administrative procedures.

    (a) Award. Each State desiring to participate will negotiate the 
amount of financial support for the training and education program. 
Deciding factors will be the scope of the program, a prudent budget, the 
number of individuals to be trained, and variety of audiences included 
which are in need of training. All these factors are part of the 
required application as discussed in Sec.  360.2.
    (b) Period of agreement. Agreements will be negotiated annually and 
will be in effect for a period of 12 months. Each agreement, however, 
will include a scope of work for three years as reflected in Sec.  
360.2(b) to give continuity to the total training and education program.
    (c) Submission procedure. Each State applicant shall comply with the 
following procedures:
    (1) Issuance of a request for application: Each State emergency 
management agency will receive a Request for Application Package from 
the State's respective FEMA Regional Director.
    (2) How to submit: Each State shall submit the completed application 
package to the Regional Director of the Appropriate Region.
    (3) Application package: The Application Package should include:
    (i) A transmittal letter signed by the State Director of the agency 
tasked with emergency management responsibilities for that State.
    (ii) A three year projected training and education scope of work 
including both ``required'' training and ``optional'' courses. The first 
of the projected three year program is to be detailed as to list of 
courses, description of training to be offered, audiences to be reached 
and numbers to be trained. Dates and locations of training as well as 
costs of delivery and student travel and per diem are to be estimated. 
Special instructions for this portion of the submittal will be included 
in the Application Package.
    (iii) Standard Form 270 ``Request for Advance or Reimbursement'' as 
required by OMB Circular A-102 and FEMA General Provisions for 
Cooperative Agreements.
    (d) Reporting agreements. Recipients of State Agreement benefits 
will report quarterly during the Federal Fiscal year, directly to the 
Regional Director of their respective Regions. The report should include 
a narrative of the training programs conducted accompanied by rosters 
for each event, agenda, and a summary financial statement on the status 
of the Agreement funds. Any course or training activity included in the 
Scope of Work and not presented as scheduled should be explained in 
detail as to the reason for cancellation in the quarterly report. The 
costs allocated to this cancelled activity should be reprogrammed to 
another training activity approved by the Regional Director no later 
than the last day of the 3rd quarter, or released to the Region. An 
evaluation of the degree to which objectives were met, the effectiveness 
of the methodology, and the appropriateness of the resources and 
references used should also be included in the quarterly report. The 
report is due in the Regional Office no later than the 15th day of 
January, April, and July. A final report for the year is due the 15th of 
October.