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FEDERAL TRAVEL REGULATION
Subchapter A—IntroductionSubchapter A—Introduction
§301-1.1—What is an “agency” for purposes of TDY allowances?
§301-1.2—What is an “employee” for purposes of TDY allowances?
§301-1.3—Who is eligible for TDY allowances?
§301-2.1—Must I have authorization to travel?
§301-2.2—What travel expenses may my agency pay?
§301-2.3—What standard of care must I use in incurring travel expenses?
§301-2.4—For what travel expenses am I responsible?
§301-2.5—What travel arrangements require specific authorization or prior approval?
Subchapter B—Allowable Travel Expenses
Part 301-10—Transportation Expenses
§301-10.1—Am I eligible for payment of transportation expenses?
§301-10.2—What expenses are payable as transportation?
§301-10.3—What methods of transportation may my agency authorize me to use?
§301-10.4—How does my agency select the method of transportation to be used?
§301-10.5—What are the presumptions as to the most advantageous method of transportation?
§301-10.6—What is my liability if I do not travel by the selected method of transportation?
§301-10.7—How should I route my travel?
Subpart B—Common Carrier Transportation
§301-10.100—What types of common carrier transportation may I be authorized to use?
§301-10.106—What are the basic requirements for using airlines?
—Use of Contract City-Pair Fares
§301-10.107—When must I use a contract city-pair fare?
§301-10.108—What requirements must be met to use a non-contract fare?
§301-10.110—May I use contract passenger transportation service for personal travel?
§301-10.111—When may I use a reduced group or charter fare?
§301-10.112—What must I do when different airlines furnish the same service at different fares?
§301-10.113—What must I do if I change or do not use a common carrier reservation?
§301-10.115—Am I authorized to receive a refund or credit for unused transportation?
§301-10.116—What must I do with compensation an airline gives me if it denies me a seat on a plane?
§301-10.121—What classes of airline accommodations are available?
§301-10.122—What class of airline accommodations must I use?
§301-10.123—When may I use first-class airline accommodations?
§301-10.124—When may I use premium-class other than first-class airline accommodations?
—Use of United States Flag Air Carriers
§301-10.131—What does United States mean?
§301-10.132—Who is required to use a U.S. flag air carrier?
§301-10.133—What is a U.S. flag air carrier?
§301-10.134—What is U.S. flag air carrier service?
§301-10.135—When must I travel using U.S. flag air carrier service?
§301-10.138—In what circumstances is foreign air carrier service deemed a matter of necessity?
§301-10.141—Must I provide any special certification or documents if I use a foreign air carrier?
§301-10.142—What must the certification include?
§301-10.143—What is my liability if I improperly use a foreign air carrier?
§301-10.160—What classes of train accommodations are available?
§301-10.161—What class of train accommodations must I use?
§301-10.162—When may I use first-class train accommodations?
§301-10.163—What is an extra-fare train?
§301-10.164—When may I use extra-fare train service?
§301-10.180—Must I travel by a U.S. flag ship?
§301-10.181—What is my liability if I improperly use a foreign ship?
§301-10.182—What classes of ship accommodations are available?
§301-10.183—What class of ship accommodations must I use?
§301-10.190—When may I use a local transit system (bus, subway, or streetcar)?
§301-10.200—What types of Government vehicles may my agency authorize me to use?
§301-10.201—For what purposes may I use a Government vehicle other than a Government aircraft?
§301-10.202—What is my liability for unauthorized use of a Government vehicle?
§301-10.220—What requirements must I meet to operate a Government automobile for official travel?
—Travel on Government Aircraft
§301-10.260—May I use a Government aircraft for travel?
§301-10.261—When may I use a Government aircraft for travel?
§301-10.262—How will my agency authorize travel on Government aircraft?
§301-10.264—What amount must the Government be reimbursed for travel on Government aircraft?
§301-10.265—Will my travel on Government aircraft be reported?
Subpart D—Privately Owned Vehicle (POV)
§301-10.300—When may I use a POV for official travel?
§301-10.301—How do I compute my mileage reimbursement?
§301-10.302—How do I determine distance measurements for my travel?
§301-10.304—What expenses are allowable in addition to the allowances prescribed in §301-10.303?
§301-10.305—How is reimbursement handled if another person(s) travels in a POV with me?
§301-10.307—What will I be reimbursed if I use a POV to transport other employees?
§301-10.400—What types of special conveyances may my agency authorize me to use?
§301-10.401—What types of charges are reimbursable for use of a special conveyance?
—Taxicabs, Shuttle Services, or Other Courtesy Transportation
§301-10.420—When may I use a taxi or shuttle service?
§301-10.450—When can I use a rental vehicle?
§301-10.451—May I be reimbursed for the cost of collision damage waiver (CDW) or theft insurance?
§301-10.452—May I be reimbursed for personal accident insurance?
§301-11.1—When am I eligible for an allowance (per diem or actual expense)?
§301-11.2—Will I be reimbursed for per diem expenses if my official travel is 12 hours or less?
§301-11.3—Must my agency pay an allowance (either a per diem allowance or actual expense)?
§301-11.4—May I be reimbursed actual expense and per diem on the same trip?
§301-11.5—How will my per diem expenses be reimbursed?
§301-11.6—Where do I find maximum per diem and actual expense rates?
§301-11.7—What determines my maximum per diem reimbursement rate?
§301-11.9—When does per diem or actual expense entitlement start/stop?
§301-11.10—Am I required to record departure/arrival dates and times on my travel claim?
§301-11.11—How do I make my lodging reservations?
§301-11.12—How does the type of lodging I select affect my reimbursement?
§301-11.13—How does sharing a room with another person affect my per diem reimbursement?
§301-11.14—How is my daily lodging rate computed when I rent lodging on a long-term basis?
§301-11.19—How is my per diem calculated when I travel across the international dateline (IDL)?
§301-11.20—May my agency authorize a rest period for me while I am traveling?
§301-11.25—Must I provide receipts to substantiate my claimed travel expenses?
§301-11.26—How do I get a per diem rate increased?
§301-11.27—Are taxes included in the lodging portion of the Government per diem rate?
§301-11.28—As a traveler on official business, am I required to pay applicable lodging taxes?
§301-11.31—Are laundry, cleaning and pressing of clothing expenses reimbursable?
Subpart B—Lodgings Plus Per Diem
§301-11.100—What will I be paid for lodging under Lodgings-plus per diem?
§301-11.101—What allowance will I be paid for M&IE?
§301-11.102—What is the applicable M&IE rate?
§301-11.300—When is actual expense reimbursement warranted?
§301-11.301—Who in my agency can authorize/approve my request for actual expense?
§301-11.302—When should I request authorization for reimbursement under actual expense?
§301-11.303—What is the maximum amount that I may be reimbursed under actual expense?
§301-11.304—What if my expenses are less than the authorized amount?
§301-11.305—What if my actual expenses exceed the 300 percent ceiling?
§301-11.306—What expenses am I required to itemize under actual expense?
Subpart E—Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and
§301-11.501—What is the Income Tax Reimbursement Allowance (ITRA)?
§301-11.502—Who is eligible to receive the ITRA?
§301-11.521—Must I file a claim to be reimbursed for the additional income taxes incurred?
§301-11.523—What documentation must I submit to substantiate my claim?
§301-11.524—What steps must my agency take to determine my ITRA?
§301-11.525—Is the ITRA I receive taxable income?
§301-11.527—If I elect a lump sum payment, how is the ITRA paid?
§301-11.528—If I do not elect lump sum payment is there any additional reimbursement?
§301-11.531—What documentation must the employee submit to substantiate a claim?
§301-11.532—How should we compute the employee's ITRA?
§301-11.533—Are tax penalty and interest payments reimbursable?
§301-11.534—What tax tables should we use to calculate the amount of allowable reimbursement?
§301-11.535—How should we calculate the ITRA?
§301-11.536—Is the ITRA reimbursement considered to be income to the employee?
§301-11.537—Are income taxes to be withheld from the ITRA?
§301-11.538—May we offer a lump sum payment to cover the income tax liability on the covered ITRA?
§301-11.540—How do we handle any excess payment?
Subpart F—Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter
§301-11.601—What is the Income Tax Reimbursement Allowance (ITRA)?
§301-11.602—Who is eligible to receive the ITRA?
§301-11.621—Must I file a claim to be reimbursed for the additional income taxes incurred?
§301-11.623—What documentation must I submit to substantiate my claim?
§301-11.624—What steps must my agency take to determine my ITRA?
§301-11.625—Is the ITRA I receive taxable income?
§301-11.627—If I elect a lump sum payment, how is the ITRA paid?
§301-11.628—If I do not elect lump sum payment is there any additional reimbursement?
§301-11.631—What documentation must the employee submit to substantiate a claim?
§301-11.632—How should we compute the employee's ITRA?
§301-11.633—Are tax penalty and interest payments reimbursable?
§301-11.634—What tax tables should we use to calculate the amount of allowable reimbursement?
§301-11.635—How should we calculate the ITRA?
§301-11.636—Is the ITRA reimbursement considered to be income to the employee?
§301-11.637—Are income taxes to be withheld from the ITRA?
§301-11.638—May we offer a lump sum payment to cover the income tax liability on the covered ITRA?
§301-11.640—How do we handle any excess payment?
Part 301-12—Miscellaneous Expenses
§301-12.1—What miscellaneous expenses are reimbursable?
§301-12.2—What baggage expenses may my agency pay?
Part 301-13—Travel of an Employee With Special Needs
§301-13.3—What additional travel expenses may my agency pay under this part?
§301-30.1—What is emergency travel?
§301-30.2—What is considered to be “family” with respect to emergency travel?
§301-30.3—What should I do if I have to interrupt or discontinue my TDY travel?
§301-30.4—When an illness or injury occurs on TDY, what expenses may be allowed?
§301-30.5—Are there any limitations to the payment of these expenses?
Part 301-31—Threatened Law Enforcement/Investigative Employees
§301-31.2—What is “family” with respect to threatened law enforcement/investigative employees?
§301-31.4—Must my agency pay transportation and subsistence expenses?
§301-31.5—Under what conditions may my agency pay for transportation and subsistence expenses?
§301-31.6—Where must I and/or my family obtain lodging?
§301-31.7—May my family and I occupy lodging at different locations?
§301-31.8—What transportation expenses may my agency pay?
§301-31.9—What subsistence expense may my agency pay?
§301-31.10—How will my agency pay my subsistence expenses?
§301-31.11—May my agency pay me a per diem allowance instead of actual expenses?
§301-31.12—Must I keep track of my expenses?
§301-31.13—How long may my agency pay for subsistence expenses under this part?
§301-31.14—May I receive a travel advance for transportation and/or subsistence expenses?
§301-31.15—What documentation must I provide for reimbursement?
Subchapter C—Arranging for Travel Services, Paying Travel Expenses, and Claiming Reimbursement
Part 301-50—Arranging for Travel Services
§301-50.1—To whom do the pronouns “I”, “you”, and their variants throughout this part refer?
§301-50.2—How must I arrange my travel?
§301-50.3—Must I use the eTravel Service to arrange my travel?
§301-50.4—May I be granted an exception to the required use of the eTravel Service?
§301-50.6—Are there any limits on travel arrangements I may make?
Part 301-51—Paying Travel Expenses
§301-51.1—What is the required method of payment for official travel expenses?
Subpart B—Paying for Common Carrier Transportation
§301-51.100—What method of payment must I use to procure common carrier transportation?
§301-51.101—Which payment methods are considered the equivalent of cash?
§301-51.103—What is my liability if I lose a GTR?
Subpart C—Receiving Travel Advances
§301-51.200—For what expenses may I receive a travel advance?
§301-51.201—What is the maximum amount that my agency may advance?
§301-51.202—When must I account for my advance?
§301-51.203—What must I do about my advance if my trip is canceled or postponed indefinitely?
Part 301-52—Claiming Reimbursement
§301-52.1—Must I file a travel claim?
§301-52.2—What information must I provide in my travel claim?
§301-52.3—Am I required to file a travel claim in a specific format and must the claim be signed?
§301-52.4—What must I provide with my travel claim?
§301-52.5—Is there any instance where I am exempt from the receipt requirement in §301-52.4?
§301-52.6—How do I submit a travel claim?
§301-52.7—When must I submit my travel claim?
§301-52.8—May my agency disallow payment of a claimed item?
§301-52.9—What will my agency do when it disallows an expense?
§301-52.10—May I challenge my agency's disallowance of my claim?
§301-52.11—What must I do to challenge a disallowed claim?
§301-52.12—What happens if I attempt to defraud the Government?
§301-52.13—Should I keep itemized records of my expenses while on travel?
§301-52.14—What must I do with any travel advance outstanding at the time I submit my travel claim?
§301-52.16—What must I do with any unused tickets, coupons, or other evidence of refund?
§301-52.20—How are late payment fees calculated?
§301-52.22—Will any late payment fees I receive be reported as wages on a Form W-2?
Part 301-53—Using Promotional Materials and Frequent Traveler Programs
§301-53.1—To whom do the pronouns “I,” “you”, and their variants refer throughout this part?
§301-53.3—How may I use promotional materials and frequent traveler benefits?
§301-54.2—What is disposable pay?
Subpart B—Policies and Procedures
§301-54.102—What is the maximum amount my agency may deduct from my disposable pay?
Subchapter D—Agency Responsibilities
Part 301-70—Internal Policy and Procedure Requirements
Subpart A—General Policies and Procedures
§301-70.1—How must we administer the authorization and payment of travel expenses?
Subpart B—Policies and Procedure Relating to Transportation
§301-70.100—How must we administer the authorization and payment of transportation expenses?
§301-70.103—In what circumstance may we authorize use of ship service?
§301-70.105—May we prohibit an employee from using a POV on official travel?
Subpart C—Policies and Procedures Relating to Per Diem Expenses
Subpart D—Policies and Procedures Relating to Miscellaneous Expenses
§301-70.300—How should we administer the authorization and payment of miscellaneous expenses?
§301-70.301—What governing policies must we establish for payment of miscellaneous expenses?
Subpart F—Policies and Procedures for Emergency Travel of Employee Due to Illness or Injury
§301-70.500—What governing policies and procedures should we establish relating to emergency travel?
§301-70.502—Are there any limitations to the payment of these expenses?
§301-70.503—What additional emergency expenses should we allow?
Subpart G—Policies and Procedures Relating to Threatened Law Enforcement/Investigative Employees
§301-70.702—Must we notify the Administrator of General Services when we grant an exemption?
§301-70.708—What can we do to reduce travel charge card delinquencies?
Subpart I—Policies and Procedures for Agencies that Authorize Travel on Government Aircraft
§301-70.801—When may we authorize travel on Government aircraft?
§301-70.803—How must we authorize travel on a Government aircraft?
§301-70.804—What amount must the Government be reimbursed for travel on a Government aircraft?
§301-70.806—What documentation must we retain for travel on Government aircraft?
Subpart J—Policies and Procedures for Agencies that Own or Hire Government Aircraft for Travel
§301-70.901—Who may approve use of our Government aircraft to carry passengers?
§301-70.904—Must travelers whom we carry on Government aircraft be authorized to travel?
§301-70.905—What documentation must we retain for travel on our Government aircraft?
§301-70.909—What disclosure information must we give to anyone who flies on our Government aircraft?
Part 301-71—Agency Travel Accountability Requirements
§301-71.1—What is the purpose of an agency travel accounting system?
§301-71.3—May we use electronic signatures on travel documents?
Subpart B—Travel Authorization
§301-71.100—What is the purpose of the travel authorization process?
§301-71.101—What travel may we authorize?
§301-71.102—May we issue a single authorization for a group of employees?
§301-71.103—What information must be included on all travel authorizations?
§301-71.104—Who must sign a travel authorization?
§301-71.105—Must we issue a written or electronic travel authorization in advance of travel?
§301-71.106—Who must sign a trip-by-trip authorization?
§301-71.107—When authorizing travel, what factors must the authorizing official consider?
§301-71.108—What internal policies and procedures must we establish for travel authorization?
Subpart C—Travel Claims for Reimbursement
§301-71.200—Who must review and sign travel claims?
§301-71.201—What are the reviewing official’s responsibilities?
§301-71.203—Who is responsible for the validity of the travel claim?
§301-71.205—Under what circumstances may we disallow a claim for an expense?
§301-71.206—What must we do if we disallow a travel claim?
§301-71.207—What internal policies and procedures must we establish for travel reimbursement?
§301-71.210—How do we calculate late payment fees?
§301-71.211—Is there a minimum amount the late payment fee must exceed before we will pay it?
§301-71.212—Should we report late payment fees as wages on a Form W-2?
Subpart D—Accounting for Travel Advances
§301-71.300—What is the policy governing the use of travel advances?
§301-71.302—For how long may we issue a travel advance?
§301-71.303—What data must we capture in our travel advance accounting system?
§301-71.304—Are we responsible for ensuring the collection of outstanding travel advances?
§301-71.305—When must an employee account for a travel advance?
§301-71.309—What internal policies and procedures must we establish governing travel advances?
Part 301-72—Agency Responsibilities Related to Common Carrier Transportation
Subpart A—Procurement of Common Carrier Transportation
§301-72.1—Why is common carrier presumed to be the most advantageous method of transportation?
§301-72.3—What method of payment must we authorize for common carrier transportation?
Subpart B—Accounting for Common Carrier Transportation
§301-72.100—What must my travel accounting system do in relation to common carrier transportation?
Subpart C—Cash Payments for Procuring Common Carrier Transportation Services
§301-72.202—Who may approve cash payments in excess of the $100 limit?
§301-72.203—When may we limit traveler reimbursement for a cash payment?
§301-72.301—How do we process unused, partially used, and exchanged tickets?
§301-73.1—What does the Federal travel management program include?
§301-73.2—What are our responsibilities as participants in the Federal travel management program?
Subpart B—eTravel Service and Travel Management Service
§301-73.100—Must we require employees to use the eTravel Service?
§301-73.101—How must we prepare to implement the eTravel Service?
§301-73.102—May we grant a traveler an exception from the use of the eTravel Service?
§301-73.103—What must we do when we approve an exception to use of the eTravel Service?
§301-73.104—May further exceptions to the required use of the eTravel Service be approved?
§301-73.105—What are the consequences of an employee not using the eTravel Service or the TMS?
§301-73.106—What are the basic services that should be covered by a TMS?
Subpart C—Contract Passenger Transportation Services
§301-73.201—What method of payment may be used for contract passenger transportation service?
§301-73.202—Can contract fares be used for personal travel?
Subpart D—Travel Payment System
§301-73.300—What is a travel payment system?
§301-73.301—How do we obtain travel payment system services?
Part 301-74—Conference Planning
Subpart A—Agency Responsibilities
§301-74.1—What policies must we follow in planning a conference?
§301-74.2—What costs should be considered when planning a conference?
§301-74.4—What should cost comparisons include?
§301-74.5—How should we select a location and a facility?
§301-74.7—What is the conference lodging allowance?
§301-74.11—May we provide light refreshments at an official conference?
§301-74.15—May we waive the requirement in §301-74.14?
§301-74.17—What special rules apply when a conference is held in the District of Columbia?
§301-74.19—What records must we maintain to document the selection of a conference site?
Subpart B—Conference Attendees
§301-74.23—Is the conference lodging allowance an actual expense reimbursement?
§301-74.24—When should actual expense reimbursement be authorized for conference attendees?
Part 301-75—Pre-employment Interview Travel
§301-75.1—What is the purpose of the allowance for pre-employment interview travel expenses?
§301-75.2—May we pay pre-employment interview travel expenses?
§301-75.4—What other responsibilities do we have for pre-employment interview travel?
§301-75.100—Must we pay all of the interviewee’s pre-employment interview travel expenses?
§301-75.101—What pre-employment interview travel expenses may we pay?
§301-75.102—What pre-employment interview travel expenses are not payable?
Subpart C—Obtaining Travel Services and Claiming Reimbursement
§301-75.200—How will we pay for pre-employment interviewee travel expenses?
§301-75.202—What must we do if the interviewee exchanges the ticket he or she has been issued?
§301-75.203—May we provide the interviewee with a travel advance?
§301-75.205—Is the interviewee required to submit a travel claim to us?
§301-76.2—What is disposable pay?
Subpart B—Policies and Procedures
§301-76.103—What is the maximum amount we may deduct from the employee’s disposable pay?
Appendix A to Chapter 301—Prescribed Maximum Per Diem Rates for CONUS
Appendix C to Chapter 301—Standard Data Elements for Federal Travel
Appendix D to Chapter 301—Glossary of Acronyms
Appendix E to Chapter 301—Suggested Guidance for Conference Planning
—Conference Information Package
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