Establishment of a New System of Records Notice for the
Integrated Grants Management System
[Federal Register: December 8, 2003 (Volume 68, Number 235)]
[Notices]
[Page 68387-68388]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08de03-71]
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ENVIRONMENTAL PROTECTION AGENCY
[OEI-2003-0034; FRL-7595-7]
Establishment of a New System of Records Notice for the
Integrated Grants Management System
AGENCY: Environmental Protection Agency.
ACTION: Notice.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the Office of Grants and Debarment is giving notice that
it proposes to establish a new system of records, Integrated Grants
Management System, Fellowship Module. This system of records is an
automated information and award process used to review applications,
determine eligibility and produce Fellowship award documents.
DATES: The proposed notice will be effective without further notice on
January 20, 2004.
ADDRESSES: Questions regarding this notice should be referred to Kathie
Herrin, Office of Grants and Debarment, Ronald Reagan Building, 1200
Pennsylvania Ave NW., Washington, DC 20460.
FOR FURTHER INFORMATION CONTACT: Kathie Herrin, on (202) 564-5346.
SUPPLEMENTARY INFORMATION:
I. General Information
The EPA Integrated Grants Management System (IGMS)--Fellowship
Module system of records does not duplicate any existing Fellowship
system of records. Details regarding the new system of records are
contained in this Federal Register Notice. The new system is an
automated information and award process used to review applications,
determine eligibility and produce Fellowship award documents. The
system does not change how the privacy of individuals is affected
because release of Privacy Act protected information is handled in the
same manner regardless of whether the information is contained in an
electronic or hard copy form. Access to the system is restricted to
authorized users and will be maintained in a secure, password protected
computer system, in secure areas and buildings with physical access
controls and environmental controls. The system is maintained by the
Office of Grants and Debarment under the Office of Administration and
Resources Management.
EPA has established an official public docket for this action under
Docket ID No. OEI-2003-0034. The official public docket is the
collection of materials that is available for public viewing at the OEI
Docket in the EPA Docket Center, (EPA/DC) EPA West, Room B102, 1301
Constitution Ave. NW., Washington, DC. The EPA Docket Center Public
Reading Room is open from 8:30 a.m. to 4:30 p.m., Monday through
Friday, excluding legal holidays. The telephone number for the Reading
Room is (202) 566-1744, and the telephone number for the OEI Docket is
(202) 566-1752.
An electronic version of the public docket is available through
EPA's electronic public docket and comment system, EPA Dockets. You may
use EPA Dockets at http://www.regulations.gov/ to view public comments,
access the index listing of the contents of the official public docket,
and to access those documents in the public docket that are available
electronically. Although not all docket materials may be available
electronically, you may still access any of the publicly available
docket materials through the docket facility identified above.
Dated: October 31, 2003.
Kimberly T. Nelson,
Assistant Administrator, and Chief Information Officer.
EPA-53
System Name:
Integrated Grants Management System (IGMS)--Fellowship Module.
Security Classification:
None.
System Location:
Office of Grants and Debarment, Environmental Protection Agency,
Ronald Reagan Building, 1200 Pennsylvania Avenue, NW., Washington, DC
20460.
Categories of Individuals Covered by the System:
Individuals (principle investigators and fellows) who request or
have previously requested support from the EPA Fellowship programs,
either individually or through an academic institution.
Categories of Records in the System:
Fellow information includes name, social security number, address,
name and address of sponsor school, and name of school advisor.
Fellowship project information includes award date, duration, statutory
and regulatory authorities, CFDA, and fiscal data. EPA contact
information includes fellowship specialist and project officer.
Authority for Maintenance of the System:
Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et
seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution
Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42
U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.;
Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et
seq.; Safe Drinking Water Act, 42 U.S.C. 300j-1; Toxic Substances
Control Act, 15 U.S.C. 2609, Comprehensive Environmental Response,
Compensation, and Liability Act, 42 U.S.C. 9660.
Purpose(s):
To assist EPA in conducting and documenting the receipt and review
of applications and award of fellowship grants in response to
solicitations issued by EPA program offices.
Routine uses of Records Maintained in the System Including Categories
of Users and the Purposes of Such Uses:
General routine uses A, B, C, D, E, F, G, H, and K apply to this
system.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage:
Electronic databases and hard copy files.
Retrievability:
Electronic files may be retrieved by all data elements in the
database.
Safeguards:
Electronic records are maintained in a secure, password protected
electronic system. Paper records are maintained in locked file
cabinets. All records are maintained in secure, access-controlled areas
or buildings.
[[Page 68388]]
Retention and Disposal:
Paper copies of awarded proposals are transferred to the Federal
Records Center one year after closeout where they are retained for an
additional six years in accordance with EPA records schedule 003 as
approved by the National Archives and Records Administration.
Electronic data will be retained and disposed of in accordance with EPA
records schedule 009 pending approval by the National Archives and
Records Administration.
System Manager(s) Address and Telephone Number:
Kathie Herrin, Office of Grants and Debarment, Environmental
Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460; (202) 564-5346.
Notification Procedure:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the System Manager. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Access Procedures:
Requesters will be required to provide adequate identification,
such as a driver's license, employee identification card, or other
identifying document. Additional identification procedures may be
required in some instances.
Contesting Records Procedures:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are set out in 40 CFR part 16.
Record Source Categories:
Academic institutions, principal investigators, applicants, and EPA
and other Federal agency personnel.
System Exempted From Certain Provisions of the Act:
None.
[FR Doc. 03-30372 Filed 12-5-03; 8:45 am]
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