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EPA-10
[excerpted from: Federal Register: February 22, 2002 (Volume 67, Number 36)]
System Name: EPA Parking Control Office File.
System Location: Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Some regional and other EPA offices may also maintain parking records. See the appendix for addresses of regional and other offices.
Categories of Individuals Covered by the System: Individuals holding parking permits from EPA, including individuals in existing carpools whose principal member is an EPA employee. Other carpool members may be employed by other Federal agencies or private industry.
Categories of Records in the System: Permit applications, permit numbers, EPA Form 5160.1, including name, social security number, home and work address, home and work telephone numbers of EPA employees holding parking permits, the name and address of carpool members, and related information.
Authority for Maintenance of the System (includes any revisions or amendments): EPA Administrative Services Manual, Chapter 11, dated April 23, 1975; 41 CFR 101-20.104.
Purpose(s): To manage parking control and the carpool system, and to enforce parking regulations.
Routine Uses of Records Maintained in the System, Including Categories of Users, and the Purposes of Such Uses: General routine uses A, E, F, G, H, I, and K apply to this system. Records may also be disclosed:
- To the public through a carpool matching system. Disclosures are limited to the name, telephone number, and zip code of carpool members.
Policies and Practices For Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:
Storage: In a computer database and in file folders.
Retrievability: Principally by name, permit number, and zip code.
Safeguards: Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.
Retention and Disposal: Records are maintained for three years after the expiration of the contract with the contractor for the system.
System Manager(s) and Address: Team Leader, Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.
Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.
Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.
Contesting Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.
Record Source Categories: Record subjects.