Checklist for EPA Approval of Refrigerant Reclaimers

The following items need to be submitted to the Section 608 Recycling Program Manager in order to be listed by EPA as a certified refrigerant reclaimer:

List the complete name and address of the reclaimer (§82.164(e)(1)). Include the address where reclamation will take place, if it differs from your business address.
List the names of the business owner and the responsible officer (§82.164(e)(1)) who will serve as an EPA point of contact.
List of the equipment used to reprocess the refrigerant (§82.164(e)(2)). If reprocessing equipment was purchased off the shelf, please provide make, model, and serial number. If equipment is generic or was manufactured by the reclaimer, please provide a description and photographs of the equipment and processes. Note that equipment used to recover refrigerant directly from air-conditioning and refrigeration equipment must be certified by ARI or UL under the ARI 700-1995 Standard.
List of the equipment used to analyze the refrigerant(§82.164(e)(2)). If an independent laboratory is used to analyze the refrigerant, submit the name, address, and phone number of the laboratory, and the list of equipment used by the laboratory to analyze the refrigerant. Please submit a letter from the laboratory confirming an agreement with your organization. Be advised that if the laboratory fails to verify refrigerant purity using the methods set forth in ARI 700-1995, you are responsible for this failure.
Certification that the refrigerant will be reprocessed to all of the specifications set forth in ARI 700-1995, Specifications for Fluorocarbon Refrigerants (§82.164(a)) that are applicable to that refrigerant.
Certification that the specifications of the refrigerant will be verified using the methods set forth in ARI Standard 700-1995 (§82.164(b)). Please be advised that if the laboratory fails to verify refrigerant purity using the methods set forth in ARI 700-1995, you are responsible for this failure.
Certification that no more than 1.5 percent of the refrigerant will be released during the reclamation process (§82.164(c)).
Certification that wastes from the reclamation process will be disposed of in accordance with all applicable laws and regulations (§82.164(d)).
Acknowledgment that reclaimers must maintain records of the names and addresses of persons sending them material for reclamation and the quantity of the material (the combined mass of refrigerant and contaminants) sent to them for reclamation. Such records shall be maintained on a transactional basis (§82.166(g)).
Acknowledgment that reclaimers must maintain records of the quantity of material sent to them for reclamation, the mass of refrigerant reclaimed, and the mass of waste products. Reclaimers must report this information to EPA annually within 30 days of the end of each calendar year (§82.166(h)).
Acknowledgment that certificates are not transferable-In the event of a change in ownership of an entity which reclaims refrigerant, the new owner of the entity shall certify within 30 days of the change of ownership (§82.164(f)).
Acknowledgment that it is illegal to sell or offer for sale any CFC or HCFC refrigerant consisting wholly or in part of used refrigerant unless it has been reclaimed by an EPA-certified reclaimer, except in cases where the refrigerant was used only in a motor vehicle air conditioner (MVAC) or MVAC-like appliance and is to be used only in an MVAC or MVAC-like appliance or in cases where the refrigerant is contained in an appliance that is sold or offered for sale together with the refrigerant (§82.154(g) & (h)).
Acknowledgment that failure to abide by any of the provisions of 40 CFR 82 may result in revocation or suspension of the certification of the reclaimer (§82.164(g)).
Certification that the information given in the certification is true and correct (§82.164(e)(3)).

In addition, please provide the following information so that EPA may include it on EPA's list of certified reclaimers:

Indicate whether you only reclaim refrigerant that has been recovered from appliances by your own employees or you accept used refrigerant from outside technicians and contractors.
Provide a contact name and telephone number for the public.
Indicate the states or metropolitan areas from which you accept used refrigerant.
Indicate whether your business participates in the voluntary reclamation program established by the Air-Conditioning and Refrigeration Institute (ARI).

All information should be submitted to:

§608 Recycling Program Manager
(Reclaimer Certification)
Mail Code 6205J
U.S. Environmental Protection Agency
1200 Pennsylvania Avenue, N.W.
Washington, D.C. 20460

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Checklist for EPA Approval of Refrigerant Reclaimers

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