(a) The following forms or such other forms as may be approved by
OMB are authorized for obtaining financial information from recipients:
(1) SF-269 or SF-269A, Financial Status Report.
(i) Recipients shall use the SF-269, SF-269A, or other OMB-approved
forms to report the status of funds for all nonconstruction projects or
programs. DOL may, however, have the option of not requiring the SF-269
or SF-269A when the SF-270, Request for Advance or Reimbursement, or SF-
272, Report of Federal Cash Transactions, is determined to provide
adequate information to meet its needs, except that a final SF-269 or
SF-269A shall be required at the completion of the project when the SF-
270 is used only for advances.
(ii) DOL shall prescribe whether the report shall be on a cash or an
accrual basis. If DOL requires accrual information and the recipient's
accounting records are not normally kept on the accrual basis, the
recipient shall not convert its accounting system, but shall develop
such accrual information through best estimates based on an analysis of
the documentation on hand.
(iii) DOL shall determine the frequency of the Financial Status
Report for each project or program, considering the size and complexity
of the particular project or program. However, the report shall not be
required more frequently than quarterly or less frequently than
annually. A final report shall be required at the completion of the
agreement.
(iv) Recipients shall submit to DOL the SF-269, SF-269A, or other
OMB-approved forms (an original and no more than two copies) no later
than 30 days after the end of each specified reporting period for
quarterly and semi-annual reports, and 90 calendar days for annual and
final reports. Extensions of reporting due dates may be approved by DOL
upon request of the recipient.
(2) SF-272, Report of Federal Cash Transactions.
(i) When funds are advanced to recipients, the recipient shall
submit the SF-272 and, when necessary, its continuation sheet, SF-272a.
DOL shall use this report to monitor cash advanced to recipients and to
obtain disbursement information for each agreement with the recipients.
(ii) DOL may require forecasts of Federal cash requirements in the
``Remarks'' section of the report.
(iii) When practical and deemed necessary, DOL may require
recipients to report in the ``Remarks'' section the amount of cash
advances received in excess of three days. Recipients shall provide
short narrative explanations of actions taken to reduce the excess
balances.
(iv) Recipients shall submit not more than the original and two
copies of the
SF-272 15 calendar days following the end of each quarter. The DOL
agency may require a monthly report from those recipients receiving
advances totaling $1 million or more per year.
(v) DOL may waive the requirement for submission of the SF-272 for
any one of the following reasons:
(A) When monthly advances do not exceed $25,000 per recipient,
provided that such advances are monitored through other forms contained
in this section;
(B) If, in DOL's opinion, the recipient's accounting controls are
adequate to minimize excessive Federal advances; or,
(C) When the electronic payment mechanisms provide adequate data.
(b) When DOL needs additional information or more frequent reports,
the following shall be observed.
(1) When additional information is needed to comply with legislative
requirements, DOL shall issue instructions to require recipients to
submit such information under the ``Remarks'' section of the reports.
(2) When DOL determines that a recipient's accounting system does
not meet the standards in Sec. 95.21, additional pertinent information
to further monitor awards may be obtained upon written notice to the
recipient until such time as the system is brought up to standard. DOL,
in obtaining this information, shall comply with report clearance
requirements of 5 CFR part 1320.
(3) DOL may shade out any line item on any report if not necessary.
(4) DOL may accept the identical information from the recipients in
machine readable format or computer printouts or electronic outputs in
lieu of prescribed formats.
(5) DOL may provide computer or electronic outputs to recipients
when such expedites or contributes to the accuracy of reporting.
(Approved by the Office of Management and Budget, Approval Number 1225-
0017)
