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Privacy Act Request Instructions

Privacy requests may be submitted via fax or mail. Instructions for all methods are listed below.

Submit Via Fax or Mail

1. Be as specific as possible with regard to names, dates, places, events, subjects, etc. If known, you should include any file designations or descriptions for the records that you want. Review the Privacy Act Request Checklist for a list of items we require and recommend that you include in your request letters.

2. Send requests via fax to: (202) 401-0920
   Send requests via mail to:

   U.S. Department of Education
   Office of Management
   Regulatory Information Management Services
   400 Maryland Avenue, SW LBJ 2W220
   Washington, DC 20202-4536

3. To avoid delay, be sure to display "Privacy Act Request" prominently on the envelope or fax cover sheet.

How Information About You is Collected and Shared With Other Organizations

All physical access to the Department site, and the sites of Department contractors where this system of records is maintained, is controlled and monitored by security personnel who check each individual entering the building for his or her employee or visitor badge.

The computer system employed by the Department offers a high degree of resistance to tampering and circumvention. This security system limits data access to Department and contract staff on a "need to know" basis, and controls individual users' ability to access and alter records within the system. All licensed users of this system of records are given a unique user ID with personal identifiers. All interactions by individual users within the system are recorded.