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Master HMDA Data Files | Reports | Input Files | Documentation
Federal Reserve Board Records Retention Schedule
N1-82-05-01 Home Mortgage Disclosure Act approved by NARA: 01-20-06
Home Mortgage Disclosure Act Data and Related Records
The Home Mortgage Disclosure Act (HMDA), 12 U.S.C. § 2801 et seq. as implemented by the Board’s Regulation C, requires banks, savings associations, credit unions, and for-profit mortgage lending institutions (hereafter referred to as Reporters) to report data on residential loan applications. The purpose is to provide public loan data that can be used to assist:
- in determining whether financial institutions are serving the housing needs of their communities;
- public officials in distributing public-sector investments so as to attract private investment to areas where it is needed; and
- in identifying possible discriminatory lending patterns.
All Reporters submit their HMDA data directly to the Board. The Board maintains, operates, and manages the HMDA database on behalf of all participating agencies, including the Office of the Comptroller of the Currency, the Federal Deposit Insurance Corporation, Office of Thrift Supervision, National Credit Union Administration, and the FFIEC. The Board prepares the disclosure forms required by HMDA, provides them to reporters, compiles aggregate data and aggregates the data by Metropolitan Statistical Area (MSA), and makes HMDA data available to the public as required by law.
1. Master HMDA Data Files.
HMDA data are derived from the Loan Application Register (LAR) and Transmittal Sheets (TS) submitted to the Board.1 Reporting panel data2 include lists of the Reporters’ MSA’s. There are two categories of data, “final” and “ultimate”. Unrestricted “final” versions of data are made available to the public. “Ultimate” files are not made available to the public and include adjustments to the data incorporated in the 18 months following the reporting deadline.
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2. Reports.
- The Board produces aggregate disclosure reports from the master files that interpret HMDA data as follows.
A. Aggregate Report.
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- 3. Input Files.
This item covers HMDA data submissions from lending institutions forwarded from oversight agencies to the Board. HMDA data are primarily sent electronically, although some paper forms are submitted occasionally. After the data are received by the Board, the data are extracted or manually entered into the HMDA database.
DISPOSITION: Temporary. Delete or destroy after input data have been transferred to the master file and verified, or when no longer needed to reconstruct or backup the master file, whichever is later.
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- 4. Documentation.
a. Data systems specifications, file specifications, codebooks, record layouts, user guides, and output specifications (regardless of medium) relating to the master file, data, and electronic reports that have been scheduled as permanent in this disposition schedule.
DISPOSITION: PERMANENT. Transfer to NARA with related master file, data, and/or electronic reports.
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