April 21, 1997
DO-97-020
MEMORANDUM
TO: Designated Agency Ethics Officials
FROM: Stephen D. Potts
Director
SUBJECT: 1997 Annual Government Ethics Conference,
September 15-18, 1997
The 1997 Annual Government Ethics Conference will be held
September 15-18, 1997 at the Williamsburg Marriott, in
Williamsburg, Virginia. We at the Office of Government Ethics
(OGE) are looking forward to returning to the Williamsburg Marriott
which hosted our very successful 1995 annual conference and
received high praise from the attendees.
NOMINATING CONFERENCE ATTENDEES:
As for past conferences, Designated Agency Ethics Officials
(DAEO) are required to nominate conference attendees from their
agencies. All registration forms must have an authorized agency
DAEO signature to be accepted. Additionally, attendee slots are
allocated based on agency size to ensure equitable representation
of all executive branch agencies.
Agency Size (Employees) Available Slots
100 (or less) 1
101 - 6,000 2
6,001 - 25,000 7
25,001 - (or more) 10
If you would like to send more attendees than your agency is
allotted, you may submit alternate names (listing in priority
order), to attend the conference. Please use a separate
registration form for each attendee specifying that he/she is an
ALTERNATE ATTENDEE. Space permitting, alternates MAY be accepted
and contacted sometime AFTER the registration deadline. Alternates
should NOT forward payment unless notified to do so.
CONFERENCE FEE:
This year's conference registration fee is $250 per attendee.
The conference fee includes: registration, materials, and most
meals. (See attached preliminary conference schedule.) NOTE: The
conference fee does NOT include lodging.
REGISTRATION PROCEDURES:
Because registrations are accepted on a first-come basis, it
is important that DAEOs notify nominee(s) as soon as possible of
their selection to attend the conference. Please furnish nominees
with the attached registration form with DAEO signature and have
them fax/mail the form along with an acceptable method of payment
(SF 182, DD 1556, personal check, Government check, or money order)
as soon as possible to:
Sheila A. Powers
Conference Coordinator
U.S. Office of Government Ethics
1201 New York Avenue, NW. - Suite 500
Washington, DC 20005-3917
Phone: 202-208-8000, ext. 1104 Fax: 202-208-8039 (8038)
OGE will confirm all attendees' registration promptly via fax, but
not later than two weeks after receipt. Due to the large volume of
registrations, we ask attendees NOT to follow up on confirmations.
REGISTRATION DEADLINE:
DEADLINE FOR REGISTRATION FORMS AND PAYMENT TO BE RECEIVED AT
OGE IS: FRIDAY, JULY 11, 1997. Please note that even though
agencies are given attendance quotas, EARLY registration is highly
recommended since the demand for attendance is great and space is
limited. Once the registration deadline has passed, unused slots
will be distributed to alternate attendees from other agencies.
BILLING PROCEDURES:
OGE's preferred method for collecting the registration fee is
the On-line Payment and Collection (OPAC) system. If your agency
is serviced through OPAC, it is important to include on SF 182 or
DD 1556 forms:
* 8-digit agency location code (ALC) and billing address in
blocks 24 and 25 (SF 182 only);
* attendee's Finance Office's fax number;
* attendee must note on payment form that approval has been
granted for "ADVANCE PAYMENT."
Failure to provide this billing information will delay the
registration process and the attendees' form will be returned as
INCOMPLETE.
Your budget officer should be able to furnish your agency's
ALC number. If your agency is not serviced through OPAC, please
provide the name and phone number of the budget officer (or a
contact person) who can resolve any billing questions.
OGE will NOT send invoices to collect conference fee payments. It
is the responsibility of each conference attendee to ensure that
payment is received BEFORE the conference deadline.
LODGING:
Please make your hotel reservations directly with the
Williamsburg Marriott at 757-220-2500. When the Marriott becomes
full, it will refer overflow lodging requests to the Courtyard
Marriott. When the Courtyard Marriott becomes full, it will refer
lodging requests next door to the Quality Inn. The Marriott is
providing a shuttle van service to/from the Courtyard; Quality Inn
guests may also use this service by meeting the shuttle at the
Courtyard. The recommended conference hotels are:
Conference/Host Property: Williamsburg Marriott
50 Kingsmill Road
Williamsburg, VA 23185
757-220-2500
First Overflow Property: Courtyard Marriott
470 McLaws Circle
Williamsburg, VA 23185
757-221-0700
Second Overflow Property: Quality Inn
480 McLaws Circle
Williamsburg, VA 23185
757-220-1100
All lodging registrations will be accepted on a first-come
basis and MUST be reserved before Thursday, August 14, 1997.
After August 14, rooms will be released and there will be NO
lodging guarantee. All hotels will provide attendees with a
reservation confirmation number. Please be sure to identify your
affiliation with the Government Ethics Conference to ensure
receiving the Government rate.
TRAVEL/TRANSPORTATION ALLOWANCES:
The current Government per diem rates and travel information
will apply for the Williamsburg area:
Maximum lodging amount: $ 91.
Meals and incidental expenses: $ 34.
Maximum not to exceed: $125.
Driving distance from Washington 165 miles
to Williamsburg (approximate)
Mileage rate: $.31/per mile
Parking rate: FREE
(all hotels listed above)
CANCELLATIONS/REFUNDS/SUBSTITUTIONS:
OGE does NOT have the ability to return conference fees once
they have been submitted. Therefore, under NO circumstances can
OGE provide refunds for cancellations or conference "no shows."
However, in the event of an emergency situation the conference
attendee, after being confirmed and submitting payment, may send a
substitute attendee by completing a separate registration form and
noting that he/she is a substitute attendee. Please notify
Sheila Powers at 202-208-8000 ext. 1104, of this change and fax the
new form to Ms. Powers at 202-208-8039 (8038), as soon as possible.
SUMMARY OF 1997 CONFERENCE DEADLINES:
July 11 Conference registration forms and payment due
to OGE
August 14 Cutoff for hotel lodging reservations with:
(1) Marriott, (2) Courtyard Marriott, and (3)
Quality Inn
September 15-18 Annual Government Ethics Conference in session
at the Williamsburg Marriott
We look forward to seeing you and/or your nominee(s) in
September in Williamsburg. If you need further information or
clarification, please contact Sheila Powers, OGE's Conference
Coordinator, at 202-208-8000, ext. 1104.
Attachments:
Conference Registration Form
Preliminary Conference Schedule
Marriott Hotel Information