November 16, 1994
DO-94-042
MEMORANDUM
TO: Designated Agency Ethics Officials
FROM: Stephen D. Potts
Director
SUBJECT: Ethics Trainers' Partnership Needs Assessment Surveys
As you may be aware, ethics trainers in a number of
departments and agencies have combined efforts with the Office of
Government Ethics (OGE) to form an Ethics Trainers' Partnership
(Partnership). The Partnership is actively seeking ways to develop
and present effective ethics training. In light of the emphasis on
downsizing, shrinking budgets and limited resources, a cooperative
ethics training effort would allow agencies to pool their resources
and materials and ease the burden and expense of the ethics
training requirements.
The Partnership has prepared two needs assessment tools
(attached) to collect information which will allow the Partnership
to better understand department and agency ethics training needs.
The Training Needs Analysis Survey solicits information on ethics
training resources and materials currently available from your
agency, whether or not your agency could provide assistance in
developing new training material and/or conducting ethics training
sessions and the types of materials your agency would like to see
developed for future years.
The Satellite Broadcast Training Survey solicits information
on satellite facilities/capabilities available at your department
or agency. The Partnership is developing a one-hour ethics
presentation suitable for all departments and agencies to use to
meet the 1995 annual training requirement. The presentation will
be broadcast via satellite to numerous locations around the
country. The first broadcast is tentatively planned for September
1995 with additional broadcasts scheduled according to department
and agency interest.
The success of the Partnership in meeting its goal of
assisting as many departments and agencies as possible in
accomplishing ethics training depends on your input on these two
surveys. Please take a few minutes to look them over and then
forward copies of them to appropriate members of your staff,
including those in regional and field offices, for completion. The
surveys should be returned in accordance with the specific
instructions on the survey documents.
Attachments
_______________________________________________________________________
TRAINING NEEDS ANALYSIS SURVEY
NOTE TO DAEOS: Please distribute this survey to all of your headquarters and
regional training coordinators.
TRAINING COORDINATORS: The information you provide will be used by the
Ethics Trainers' Partnership to develop training to be used throughout the
executive branch. Please answer all questions. Attach additional sheets as
needed.
Please mail or fax the survey to:
Lisa Deener
Office of Government Ethics
1201 New York Avenue, NW.
Suite 500
Washington, DC 20005-3917
Phone: (202) 523-5757, ext. 1225
Fax: (202) 523-1229
Thank you in advance for your response.
PLEASE RETURN THIS SURVEY BY DECEMBER 16, 1994
1. Respondent information: DAEO DAEO designee Ethics trainer
Name:
Title:
Agency:
Phone #:
Fax #:
Location:
If you are not your office's point of contact for training, please provide
the name and telephone number of that person:
Name:
Phone #:
2. Is your office interested in coordinating its training efforts (developing
materials, providing training, etc.) with other agencies throughout the
executive branch?
YES NO
If no, please return this survey to Lisa Deener.
You do not need to complete it.
3. Is your office interested in developing new training materials through a
cooperative effort of the Ethics Trainers' Partnership?
YES NO
4. Would your office consider joining other agencies in offering/receiving
combined training sessions at:
Locations in the U.S. (please specify cities where you would like to
offer/receive training, and circle your preference)
Offer Receive in
Offer Receive in
Offer Receive in
Offer Receive in
Locations abroad (please specify cities where you would like to
offer/receive training, and circle your preference)
Offer Receive in
Offer Receive in
Offer Receive in
Offer Receive in
5. Would your agency/office consider allowing employees from other agencies
to attend your training sessions and/or allowing your agency's/office's
ethics trainers to provide training assistance at another agency?
YES NO
6. Does your office have classroom/auditorium space?
YES NO (go to next question)
If yes, please specify the location and number of people that can be
accommodated.
LOCATION # ACCOMMODATED
Can this space be used by other agencies to conduct their training?
YES NO
7. In light of restricted budgets throughout the executive branch, would your
office be able to share a portion of the cost of adapting/producing
training materials for generic use by all agencies (e.g., editing videos,
printing pamphlets, etc.)? (NOTE: If you answer Yes, you may later be
contacted by a Trainers' Partnership representative regarding the amount
your office will be able to contribute.)
YES NO
8. Does your office have equipment/resources which can be used to produce
training materials? (Examples of equipment/resources include:
camcorders, VCRs, access to film development facilities, employees who are
experienced in producing films or teleconferencing/satellite broadcasts,
graphic artists, etc.)
YES NO (go to next question)
If yes, please specify the equipment/resources available to your
office.
Can this equipment/resources be used by other agencies to develop
training materials?
YES NO
9. Has your office developed a computer based system to track attendance at
ethics training?
YES NO
10. Do all of the employees in your office have access to stand-alone personal
computers?
YES NO
11. Does your ethics staff have access to OGE's electronic bulletin board
(TEBBS)?
YES NO
12. Would your office be interested in having training materials and/or
courses developed on any of the following topics?
Materials Course No Interest
Gifts
Spousal interests
Other family interests
Travel
Holiday get-togethers
Impartiality
Seeking employment
Post employment
Use of Government resources
Teaching, speaking, and writing
Fundraising
Conflict of interest statutes
Hatch Act
Procurement Integrity Act
Financial disclosure reports
Other (please specify below):
13. Is your office developing any new training materials for the coming
calendar year?
YES NO (go to next question)
If yes, on what topics? Using what media (e.g., handouts, videos,
etc.)?
TOPIC MEDIA USED
14. What types of training have been successful for your office? (Check all
that apply.)
Videotapes
Audiotapes
Teleconferencing
Satellite broadcasts
Interactive computer based training
Panel discussions
Group discussions/case studies
Quizzes
Lectures
Other (please specify):
15. What resources will you need or like to use in your training program for
next year?
(Check all that apply.)
More "in-house" trainers
Ethics "train-the-trainer" program
Outside speakers ("subject matter experts")
Tracking system for training
Printed summary of Standards of Conduct (5 C.F.R. part 2635)
Printed summary of criminal conflict of interest statutes
Printed summary of case law of criminal conflict of interest statutes
Printed summary of post-employment restrictions
Printed summary of the Hatch Act
Printed summary of the Procurement Integrity Act
Short memos covering common questions about the ethics laws and rules
Videotapes
Audiotapes
Teleconferencing
Satellite broadcasts
Interactive computer based training
Panel discussions
Group discussions/case studies
Quizzes
Lectures
Other (please specify):
16. Do you see a need for training materials for special groups or issues?
YES NO (go to next question)
If yes, please identify:
PAS employees
Schedule C employees
SES
Special Government employees (SGEs)
Support staff
Procurement and contracting staff
Gift acceptance
Salary limitations for senior officials
Post-employment restrictions for senior officials
Completing/reviewing SF 278 reports
Completing/reviewing SF 450 reports
Interacting with "prohibited sources"
Commissions and Boards
Other (please specify):
17. Please list the ethics trainers in your office.
NAME LOCATION (CITY/STATE/COUNTRY)
18. Has your office used trainers from outside the agency to present ethics
training (e.g., speakers from other agencies, speakers/trainers from
private industry)?
YES NO
If yes, please complete the following:
TRAINER TOPIC
NOTE: PLEASE ATTACH COPIES OF YOUR OFFICE'S ETHICS TRAINING
MATERIALS THAT ARE NOT ALREADY INCLUDED IN OGE'S
ETHICS INFORMATION CENTER.
_____________________________________________________________________________
SATELLITE BROADCAST TRAINING SURVEY
NOTE TO DAEOS: Please distribute this survey to all of your headquarters and
regional training coordinators.
TRAINING COORDINATORS: The information you provide will be used by the
Ethics Trainers' Partnership to develop training to be used throughout the
executive branch. Please answer all questions. Attach additional sheets as
needed.
Please mail or fax the survey to:
Dan Ross
General Services Administration
18th and F Streets, NW.
Room 5129
Washington, DC 20405
Phone: (202) 501-0765
Fax (202) 501-2357
Thank you in advance for your response.
PLEASE RETURN THIS SURVEY BY DECEMBER 16, 1994
Respondent information: DAEO Ethics trainer Visual information specialist
Name:
Title:
Agency:
Phone #:
Fax #:
Location:
1. How many satellite broadcasting facilities does your office have, if any?
a. Uplink sites
b. Downlink sites
c. None
2. Would your office be interested in participating in satellite broadcasting of the
annual mandatory ethics training in CY 1995?
YES NO
3. Can your satellite broadcasting facilities be used by other agencies?
YES NO
If no, please explain:
4. Can your satellite broadcasts be "encrypted," i.e., scrambled so that only
the intended audience can pick up the signal?
YES NO (go to next question)
If yes, what method of encryption does your office use, e.g.,
Videocipher, B-MAC, etc?
5. Can your office produce "interactive" broadcasts that include audience participation
through viewer call-ins?
YES NO (go to next question)
If yes, what does your office use as its telephone interface?
(interface eliminates the feedback during caller questions)
6. On a separate sheet, please list all of your uplink and downlink sites by
location (city and state, at a minimum). For each site, give the number of
audience seats available. For each site, also include the name of the
facility's contact person, including their address and phone and fax
numbers. (You may attach your office's list, if it includes the above
information.) Please indicate if any sites are "special access"
locations, as described in question 5 above.