How do I place a Task Order?
1. All competed task orders will contain a performance work
statement (PWS) with clearly stated objectives, measurable
performance standards, and a quality assurance surveillance plan to
monitor actual contractor performance. Performance standards to be
measured may include:
- customer satisfaction with services provided;
- timeliness and accuracy of reporting and tracking information;
- timeliness of coordination efforts and disposition services;
- the contractor's ability to meet revenue expectations
delineated in their task order proposal;
- and the contractor's record on ensuring that equipment
containing sensitive information is not compromised.
Awardees may propose additional incentives as appropriate. For
each task order competition, the READ contractor will be free to
identify and propose the best possible solution for the identified
requirements.
Customer Agencies will come up with their own PWS and beside the
information above, they should also include the following
information:
a. Prepare and inventory of
all the equipment that they would like to recycle, (Word
Document) . Please include as much in formation as possible;
this will enable the READ contractors bidding on the requirement
to provide a more accurate proposal. The minimum information that
we suggest to include: Make, model, serial number, and condition code,
(Word Document) . If not using EPA Condition Codes please
provide us with a “key” to the ones being used.
b. Write out any special recycling instructions for the
equipment to be recycled.
c. Provide the location of the equipment to be recycled. If
there are any specific procedure the contractor would need to
follow to pick up the equipment please include that information
here.
d. Evaluation Criteria and order of importance that the
customer agency would like included.
Equipment
Inventory Summary Sheet: Attachment A, (Word Document)
EPA
Condition Code Definitions: Attachment B, (Word Document)
2. Contact the EPA Contract Officer, David F. Fuller at (202)
564.4767 or fuller.david@epa.gov or
Contracting Specialist, Sini Jacob at (202) 564.3054 or jacob.sini@epa.gov
with your requirement.
3. The EPA will provide your requirement and special instructions
to the appropriate READ contractors for them to compete. Generally,
the vendors selected to compete will be allowed between seven (7)
and fourteen (14) calendar days to prepare and submit proposals.
However, more or less time may be given based on the requirement.
4. The Technical Proposals from the vendors shall propose
innovative methodologies for fulfilling the objective and contain at
a minimum:
- Technical/Management Approach
- Key Personnel
- Performance Incentives/Disincentives
- Risks and Assumptions
- Conflict of Interest Issues
- Teaming Arrangement/Subcontracting
The technical proposal information should be brief. The
Government anticipates proposals consisting of 7-15 pages
identifying the proposed approach for meeting the TO's PWS
objectives
5. A written price proposal shall always be required. Price
proposals shall include detailed cost/price amounts of all resources
required to accomplish the performance objectives As a minimum, the
following data shall be provided in price proposals:
- labor categories
- number of hours required for performance of the task.
- fixed hourly rates for each labor category
- identification of clerical labor
- ODC cost elements
- GFP and/or GFI required (if any) for task performance.
6. The contractor proposals will be provided to the customer
agency for review and evaluation according to the evaluation
criteria set forth in the PWS.
7. Inform the US EPA Contract staff of your decision and provide
a brief write up supporting your decision. The Task Order will be
awarded to the vendor with the proposal that is most advantageous to
the Government. Task Orders can be awarded on the following bases:
- To the contractor with the highest composite score. In this
case, the technical and cost components are both scored. The
request for proposal will identify the formula used to arrive at
the composite score, e.g., the technical component is worth 60%,
the price component 20%, key personnel 10%, and past performance
10%.
- To the contractor offering the greatest value to the
Government (technical quality more important than price). In this
situation, task order issuance is based primarily on technical
quality and/or innovative methodologies, with price as a secondary
consideration.
- To the contractor with the lowest evaluated price, technically
acceptable offer. Generally, the technical component of these
offers are scored as acceptable or unacceptable rather than given
point scores, and order issuance is made to the technically
acceptable offer with the lowest evaluated price.
If offers are not point or adjectivally scored, evaluation
criteria will be rated as acceptable or unacceptable in meeting the
requirements of the TO PWS. Issuance of an order may be made based
on evaluation of initial offers without discussions, or on
evaluation of offers and discussions. 8. The US EPA will issue a
task order under the appropriate READ contract and will provide a
copy of this order to the customer agency and the contractor to whom
it was awarded. |