How do I place a Task Order?

1. All competed task orders will contain a performance work statement (PWS) with clearly stated objectives, measurable performance standards, and a quality assurance surveillance plan to monitor actual contractor performance. Performance standards to be measured may include:

• customer satisfaction with services provided;
• timeliness and accuracy of reporting and tracking information;
• timeliness of coordination efforts and disposition services;
• the contractor's ability to meet revenue expectations delineated in their task order proposal;
• and the contractor's record on ensuring that equipment containing sensitive information is not compromised.

Awardees may propose additional incentives as appropriate. For each task order competition, the READ contractor will be free to identify and propose the best possible solution for the identified requirements.

Customer Agencies will come up with their own PWS and beside the information above, they should also include the following information:

a. Prepare and inventory of all the equipment that they would like to recycle, (Word Document) . Please include as much in formation as possible; this will enable the READ contractors bidding on the requirement to provide a more accurate proposal. The minimum information that we suggest to include: Make, model, serial number, and condition code, (Word Document) . If not using EPA Condition Codes please provide us with a “key” to the ones being used.

b. Write out any special recycling instructions for the equipment to be recycled.

c. Provide the location of the equipment to be recycled. If there are any specific procedure the contractor would need to follow to pick up the equipment please include that information here.

d. Evaluation Criteria and order of importance that the customer agency would like included.

Equipment Inventory Summary Sheet: Attachment A, (Word Document)

EPA Condition Code Definitions: Attachment B, (Word Document)

2. Contact the EPA Contract Officer, David F. Fuller at (202) 564.4767 or fuller.david@epa.gov or Contracting Specialist, Sini Jacob at (202) 564.3054 or jacob.sini@epa.gov with your requirement.

3. The EPA will provide your requirement and special instructions to the appropriate READ contractors for them to compete. Generally, the vendors selected to compete will be allowed between seven (7) and fourteen (14) calendar days to prepare and submit proposals. However, more or less time may be given based on the requirement.

4. The Technical Proposals from the vendors shall propose innovative methodologies for fulfilling the objective and contain at a minimum:

• Technical/Management Approach
• Key Personnel
• Performance Incentives/Disincentives
• Risks and Assumptions
• Conflict of Interest Issues
• Teaming Arrangement/Subcontracting

The technical proposal information should be brief. The Government anticipates proposals consisting of 7-15 pages identifying the proposed approach for meeting the TO's PWS objectives

5. A written price proposal shall always be required. Price proposals shall include detailed cost/price amounts of all resources required to accomplish the performance objectives As a minimum, the following data shall be provided in price proposals:

• labor categories
• number of hours required for performance of the task.
• fixed hourly rates for each labor category
• identification of clerical labor
• ODC cost elements
• GFP and/or GFI required (if any) for task performance.

6. The contractor proposals will be provided to the customer agency for review and evaluation according to the evaluation criteria set forth in the PWS.

7. Inform the US EPA Contract staff of your decision and provide a brief write up supporting your decision. The Task Order will be awarded to the vendor with the proposal that is most advantageous to the Government. Task Orders can be awarded on the following bases:

• To the contractor with the highest composite score. In this case, the technical and cost components are both scored. The request for proposal will identify the formula used to arrive at the composite score, e.g., the technical component is worth 60%, the price component 20%, key personnel 10%, and past performance 10%.
• To the contractor offering the greatest value to the Government (technical quality more important than price). In this situation, task order issuance is based primarily on technical quality and/or innovative methodologies, with price as a secondary consideration.
• To the contractor with the lowest evaluated price, technically acceptable offer. Generally, the technical component of these offers are scored as acceptable or unacceptable rather than given point scores, and order issuance is made to the technically acceptable offer with the lowest evaluated price.

If offers are not point or adjectivally scored, evaluation criteria will be rated as acceptable or unacceptable in meeting the requirements of the TO PWS. Issuance of an order may be made based on evaluation of initial offers without discussions, or on evaluation of offers and discussions.