Alaska Native Education Equity

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Frequently Asked Questions

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  1. The Federal Register Notice provides a range of estimated awards and a project period of 36 months. What does this mean? Is this the maximum amount of the grant for all 3 years? Does my grant need to last 3 years?
  2. Where can I go for help for electronically submitting my application?
  3. Must an LEA have an approved rate with a Federal agency, or can it use the rate established by its SEA?
  4. What if the LEA does not have a set indirect cost rate (established by its SEA) or doesn't know what it is?
  5. Can the LEA use its SEA's indirect rate?
  6. What if the LEA has additional questions regarding indirect cost rates?
  7. If our project does not include anything regarding the GPRA indicators, why do we need to report on them?

1. The Federal Register Notice provides a range of estimated awards and a project period of 36 months. What does this mean? Is this the maximum amount of the grant for all 3 years? Does my grant need to last 3 years?

The estimates and ranges provided in the Federal Register Notice are per year awards. Grants may be awarded outside this range, either higher or lower for each year of funding requested. However, grants cannot be awarded for a project period beyond 36 months and plans should be developed as for a full year of funding. The estimates are provided to give prospective grantees an idea of what an average award amount would be in order to assist in developing an application and budget. Any budgets should be reasonable for the number of individuals to be served.

Suggestions/Guidance for Applicants: We suggest you show that appropriate resources and personnel have been carefully allocated for the tasks and activities described in your application. Successful applicants make sure that their budget will adequately cover program expenses, including transportation. We also suggest that you describe the resources that partners are contributing. You are advised that costs should be allocated, and will be judged, against the scope of the project and its anticipated benefits. Please provide a detailed budget narrative that itemizes how you will use grant funds as well as funds from other sources.

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2. Where can I go for help for electronically submitting my application?

Please go to (http://www.grants.gov/ForApplicants) for help with Grants.gov and click on the links in the lower right corner of the screen under Applicant Tips and Tools. For additional tips related to submitting grant applications, please refer to the Grants.gov Submit Application Tips found on the Grants.gov homepage (http://www.grants.gov).

Please remember that using the Grants.gov requires registration, which could take several days to complete. You must also update your Central Contractor Registry (CCR) registration on an annual basis. This may take three or more business days to complete. You are encouraged to submit your application early to avoid any last minute registration or electronic issues.

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3. Must an LEA have an approved rate with a Federal agency, or can it use the rate established by its SEA?

My application package says something to the effect of: "If an applicant does not have an approved indirect cost rate agreement with a cognizant Federal agency, the applicant must apply to the Department for a temporary indirect cost rate if it wishes to charge indirect costs to the grant."

This means SEAs negotiate indirect cost rates with ED. ED then has authority, through EDGAR, to approve the process the SEA uses in setting indirect cost rates for its districts. Therefore, ED considers the rate set by the SEA to be set by a cognizant Federal agency (even though the State is not technically a Federal agency). So, basically, the LEA can use the indirect cost rate established by its SEA. And, this rate is considered to be federally-approved.

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4. What if the LEA does not have a set indirect cost rate (established by its SEA) or doesn't know what it is?

The LEA should contact its SEA to find out what the rate is, or to have one calculated and approved.

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5. Can the LEA use its SEA's indirect rate?

No, it must use its own indirect rate.

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6. What if the LEA has additional questions regarding indirect cost rates?

The LEA can visit the Department's website at: http://www.ed.gov/about/offices/list/ocfo/fipao/icgindex.html.

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7. If our project does not include anything regarding the GPRA indicators, why do we need to report on them?

Under the Government Performance and Results Act (GPRA), performance indicators have been established to evaluate the overall effectiveness of the Alaska Native Education program that are submitted to the Congress and provided to the public at large. The GPRA indicators are measures of program success and were selected because many projects can generate data concerning these outcomes. Each grantee is expected to submit an annual performance report documenting its contributions in assisting the Department in meeting these performance measures. As projects are expected to work contact the impacted LEAs during the application process, cooperation from the funded grantee in obtaining data related to the GPRA indicators is expected.

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Last Modified: 12/03/2007