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Federal Agencies: Things to know...If an agency has excess personal property that is no longer needed, the Code of Federal Regulations (CFR), 41 CFR 102-36, Disposition of Excess Personal Property, requires the agency to submit that information to GSA, within a reasonable timeframe, for mandatory utilization and donation screening. Federal Agencies: Things to know GSA Auctions®
Online auction sales offer web-enabled auctions, electronic bidding, bids by proxy, and instant feedback. Visit GSA Auctions® for a closer look at items...items that could be an agency's surplus personal property offered for sale! While GSA is processing agency property, it will remain in the agency's custody and must be made available for screening. Here are Standard Forms necessary when reporting personal property:
If GSA sells the property for the agency, GSA will keep a percentage of the proceeds as a service fee. The percentage is based on the type of property and the funds originally used to obtain it. The agency is responsible for providing GSA with a complete inventory of the agency's excess property. As stated before, GSA will inventory agency excess personal property for a fee. Other information required to assist GSA in disposing of agency property is the size, access, and availability of the loading dock at the agency's facility. Remember that this is the agency's property and will never become GSA property unless GSA has a need for these items and submits a SF 122 for transfer of title. The agency will also need to assign one employee as Property Custodian. The Property Custodian will be responsible for safeguarding and maintaining the agency's excess personal property. The Property Custodian will also need to be available to show the property when contacted by interested parties and during special screenings. Once property is transferred, donated, or sold, the custodian will be responsible for coordinating removal and for releasing it to the proper recipient. Before releasing any property, the Property Custodian should make sure that GSA has a copy of the transfer or donation request. The Property Custodian should also notify GSA that property has been removed. If the custodian is having a problem with a receiving agency, contact GSA for resolution of the problem.
Personal Property Center If, after mandatory screening for utilization and donation, and attempting to sell the agency property, GSA has been unsuccessful in locating any interested parties, GSA will authorize the agency to dispose of the property. This process is called Abandon and Destroy (A&D) and should be processed in accordance with the 41 CFR102-36.305-330, Abandonment or Destruction of Personal Property. This could entail locating a landfill in the local telephone book and taking the property to a local landfill. For additional assistance, contact a Personal Property Management Office representative.
Last Reviewed 4/30/2009
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