USAID Mission in Iraq - Employment Opportunities
Announcement of Open Position-FSN-120-7
Administrative Assistant /Financial Management Office
OPENING DATE: 11/25/2007
CLOSING DATE: 12/09/2007
WORK HOURS: Full-time; 40 hours/week
Major Duties and Responsibilities:
USAID Iraq is looking for an individual to fill in the position of Administrative Assistant in the Office of Financial Management (FMO). The Incumbent, who serves as office manager, provides a full range of secretarial support to the FMO--organizing and prioritizing visitors and callers, arranging meetings and taking notes, maintaining the Controller's calendar, drafting and managing correspondence for the Controller's signature, and ensuring that the FMO files are properly organized and consistently maintained. The incumbent is also responsible for tracking the flow of documents in and out of the FMO, and ensuring actions are taken and/or completed on a timely basis. The incumbent is the supervisory timekeeper for the mission and trains individual, office timekeepers.
Requirements:
Education: Completion of secondary school is required. Post secondary school, business school or college education is desirable, including completion of courses in typing, office practices, and word processing.
Experience: Two years of progressively responsible secretarial and clerical experience. One year of which is preferred to have been with an international or governmental organization.
Language: Level IV English (fluent knowledge) and Arabic (fluency) are required.
Knowledge: Good knowledge of correspondence formatting and reporting procedures, records management, timekeeping procedures, and general understanding of International Organizations rules and standards.
Skills and Abilities: Level II typing ability (40 wpm) is required at a minimum. Higher level of typing proficiency desired. Demonstrated proficiency in word processing and automated spreadsheets (i.e. MS WORD, MS EXCEL), good telephone skills and interpersonal skills, and ability to prioritize work assignments are essential. Knowledge of PowerPoint and an electronic imaging/filing system is desirable.
Instructions for Application:
Please follow all these instructions carefully:
- Please indicate the title of the position you are applying for in the subject line of your email.
- Please indicate the solicitation number in your application.
To Apply for This Solicitation no. 07-018
Please submit the following documents with an application/cover letter/email:
- A current resume or curriculum vitae providing a daytime telephone number;
- Copies of any relevant supporting documentation (e.g. essays, certificates, awards and copies of degrees earned). These documents must address and be relevant to the minimum requirements of the position as listed above.
- At least three references quoting their telephone numbers (and email if possible);
- A separate page that addresses each selection criterion/qualifications detailed above with specific information supporting each item. (i.e. Education, experience, etc and how you meet these requirements.)
- Do not attach original documents to your application as they will not be returned.
Note:
- Applicants already on file will be considered.
- Current employees serving in a training level are eligible to apply.
- Management will finalize the hiring grade depending on the entry level qualifications of the incumbent.
Candidates who do not follow these instructions will not be short listed for the position.
Please send email or hand-deliver your application by 12/09/2007:
USAID Iraq
EXO/Human Resources
Job Application
USAID Compound
Email: iraq-jobs@usaid.gov
www.usaid.gov/iraq/employment.html
ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED
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