Proposed Information Collection Extension Without Change for Forms Relating to the Standard Center Job Corps Request for Proposal, and Related Contractor Information Gathering and Reporting Requirements (OMB Control Number 1206-0219): Comment Request

OSEC Notices

Proposed Information Collection Extension Without Change for Forms Relating to the Standard Center Job Corps Request for Proposal, and Related Contractor Information Gathering and Reporting Requirements (OMB Control Number 1206-0219): Comment Request [1/30/2009]
[PDF]

FR Doc E9-2025

[Federal Register: January 30, 2009 (Volume 74, Number 19)]
[Notices]
[Page 5680-5682]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr30ja09-92]

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DEPARTMENT OF LABOR

Proposed Information Collection Extension Without Change for
Forms Relating to the Standard Center Job Corps Request for Proposal,
and Related Contractor Information Gathering and Reporting Requirements
(OMB Control Number 1206-0219): Comment Request

AGENCY: Office of Job Corps.

ACTION: Notice.

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SUMMARY: The Department of Labor, as part of its continuing effort to
reduce paperwork and respondent burden conducts a preclearance
consultation program to provide the general public and federal agencies
with an opportunity to comment on proposed and/or continuing
collections of information in accordance with the Paperwork Reduction
Act of 1995 (PRA95) [44 U.S.C. 3506(c)(2)(A)]. This program helps to
ensure that requested data can be provided in the desired format,
reporting burden (time and financial resources) is minimized,
collection instruments are clearly understood, and the impact of
collection requirements on respondents can be properly assessed.
Currently, the Office of Job Corps is soliciting comments concerning
the collection of data for forms relating to the standard contractor
information gathering and reporting requirements (OMB Control Number
1206-0219).
A copy of the proposed information collection request (ICR) can be
obtained by contacting the office listed below in the addressee section
of this notice or by accessing: http://www.doleta.gov/OMBCN/
OMBControlNumber.cfm.

DATES: Written comments must be submitted to the office listed in the
addressee's section below on or before March 31, 2009.

ADDRESSES: Submit written comments to Marsha Fitzhugh, Room N-4507
Office of Job Corps, 200 Constitution Avenue, NW., Washington, DC
20210. Telephone number: 202-693-3099 (this is not a toll-free number).
Fax: 202-693-2764. E-mail: fitzhugh.marsha@dol.gov.

SUPPLEMENTARY INFORMATION:
I. Background: Job Corps is an intensive, residential training
program for at-promise youth age 16 through 24 to address multiple
barriers to employment faced by youth throughout the United States. Job
Corps is authorized by Title I, Subtitle C, of the Workforce Investment
Act (WIA) of 1998. The program is principally carried out through a
nationwide network of 122 Job Corps centers. The centers are located at
facilities either owned or leased by the Federal Government. The
Department has a direct role in the operation of Job Corps, and does
not serve as a pass-through agency for this program. It is the
Department's responsibility to establish Job Corps centers and to
select operators for them. Of the 122 current centers, 28 are operated
by the Departments of Agriculture and the Interior, through interagency
agreements. These centers are located on Federal lands controlled by
these two agencies. The remaining 94 centers are managed and operated
by large and small corporations and nonprofit organizations selected by
the Department in accordance with the Federal Acquisition Regulations,
and in most cases through a competitive procurement process. Many of
the current contractors manage and operate more than one center.
II. Review Focus: The Department of Labor is particularly
interested in comments which:
* Evaluate whether the proposed collection of information is
necessary for the proper performance of the functions of the agency,
including whether the information will have practical utility;
* Evaluate the accuracy of the agency's estimate of the burden of
the proposed collection of information, including the validity of the
methodology and assumptions used;
* Enhance the quality, utility, and clarity of the information to
be collected; and

[[Page 5681]]

* Minimize the burden of the collection of information on those who
are to respond, including through the use of appropriate automated,
electronic, mechanical, or other technological collection techniques or
other forms of information technology, e.g., permitting electronic
submissions of responses.
III. Current Actions: The Request for Proposal (RFP) provides
potential offerors with the Government's expectations for the
development of proposals to operate Job Corps centers. The proposals
developed by offerors in response to the RFP are evaluated in terms of
technical factors and costs. These proposals serve as the principal
basis for selection of a successful offeror. The operation of the Job
Corps program is such that many activities required of contractors must
be coordinated with other organizations, both Federal and nonfederal.
Most of the information collection requirements of Job Corps center
operators stem directly from operational needs or are necessary to
ensure compliance with Federal requirements and the terms of the
contract. Statistical reports are normally generated from source
documents directly by the Federal Government, not the contractors. Data
is entered directly into a database and reports are generated as a
result of the data. Examples of these are ETA Forms 2110 (Center
Financial Report), 2181 & 2181A (Center Operations Budget), 6-127 (Job
Corps Utilization Summary), 6-131A (Disciplinary Discharge), 6-131B
(Review Board Hearings), 6-131C (Rights to Appeal), 6-40 (Student
Profile), 6-61 (Notice of Termination) and 3-38 (Property Inventory
Transcription.) In addition, several forms are provided in Portable
Data File (PDF) format. These forms are the 6-125 (Job Corps Health
Staff Activity), 6-128 (Job Corps Health Annual Service Costs), 6-112
(Immunization Record), 6-135 (CM Health Record Envelope), 6-136 (CM
Health Record Folder), 6-37 (Inspection Residential & Educational
Facilities), 6-38 (Inspection Water Supply Facilities), and 6-39
(Inspection of Waste Treatment Facilities Costs).
Type of Review: Extension without Change.
Agency: Office of the Secretary, U.S. Department of Labor.
Title: Standard Center Job Corps Request for Proposal, and Related
Contractor Information Gathering Reporting Requirements.
OMB Number: 1205-0219.
Recordkeeping: Center operators are required to keep accurate
records on each Job Corps student. All records are required to be
maintained on center for five years.
Affected Public: Business, for profit and not-for-profit
institutions, and Tribal Governments.
The annual burden hours estimated for the preparation of the
Standard Center Job Corps Request for Proposal submitted by new and
experienced contractors is 15,300 hours.
Data collection for the Center Financial and the Center Operations
Budget Reports is made more than quarterly, and is essential to ensure
contractor financial compliance with contractual requirements and to
ensure orderly operations of the program.

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Number of Total annual Hours per Total burden
Required activity ETA form No. respondents Submissions per year submissions submission hours
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Center Financial Report................... 2110 122 90 at 12/year............... 1240 1 1240
28 at 4/year................
Center Operations......................... 2181/h 94 3........................... 282 1 282
Budget.................................... 2181/A
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Total................................. .............. .............. ............................ .............. .............. 1,522
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Center staff enter data utilizing a personal computer that
transmits the data electronically to a centralized database. From this
database many management and performance reports are created.

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Number of Submissions Total annual Hours per Total burden
Required activity ETA form No. respondents per year submissions submission hours
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Job Corps Utilization Summary........................... 6-127 122 12 1,464 0.01875 24
(1 minute)
Disciplinary Discharge.................................. 6-131A 1,500 1 1,500 0.01875 25
Review Board Hearings................................... 6-131B 1,500 1 1,500 0.01875 25
Rights to Appeal........................................ 6-131C 1,500 1 1,500 0.01875 25
Student Profile......................................... 6-40 1,500 1 1,500 0.01875 25
Notice of Termination................................... 6-61 1,500 1 1,500 0.01875 25
Property Inventory Transcription........................ 3-28 126 52 6,552 0.0275 328
(3 minutes)
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Total............................................... .............. .............. .............. .............. .............. 477
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Student personnel requirements such as: Student payroll
information, student training and education courses received, student
leave, disciplinary actions and medical information are also collected
in an electronic information system. The initial data entry is
maintained in the national database and used for multiple reporting
purposes, therefore reducing the need to enter the data more than once.
The total burden associated with the input of data to data screens is
20,347 hours.
Major record keeping and operational forms listed below that
pertain to student and facility administrative matters are provided in
Portable Data Files or PDF forms. The total burden for processing these
forms is 37,648 hours.

[[Page 5682]]

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Number of Submissions Total annual Hours per Total burden
Required activity ETA form No. respondents per year submissions submission hours
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Job Corps Health Staff Activity......................... 6-125 112 1 112 0.25 51
(25 min)
Job Corps Health Annual Service Costs................... 6-128 112 1 112 0.25 51
Immunization Record..................................... 6-112 71,000 1 71,000 0.05 5,917
(5 min)
CM Health Record Envelope............................... 6-135 71,000 1 71,000 0.125 15,383
(13 min)
CM Health Record Folder................................. 6-136 71,000 1 71,000 0.125 15,383
Inspection of Residential & Educational Facilities...... 6-37 122 4 488 0.5 41
Inspection of Waste Treatment Facilities Costs.......... 6-39 23 4 92 1.25 130
(1 hr. 25 min)
Inspection Water Supply Facilities...................... 6-38 122 4 488 1.25 693
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Total............................................... .............. .............. .............. .............. .............. 36,648
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A total of 7,578 burden hours are estimated for the preparation of
the Center Operating Plans listed below that are required for the
operation of a Job Corps center.

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Number of Submissions Total annual Hours per Total burden
Required activity ETA form No. respondents per year submissions submission hours
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Center Operation Plan................................... .............. 90 1 90 30 2820
Maintenance............................................. .............. 122 1 122 5 610
C/M Welfare............................................. .............. 122 1 122 2 244
Annual VST.............................................. .............. 122 1 122 24 2928
Annual Staff Training................................... .............. 122 1 122 1 122
Energy Conservation..................................... .............. 122 1 122 5 610
Outreach................................................ .............. 122 1 122 2 244
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Total............................................... .............. .............. .............. .............. .............. 7,578
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Total Estimated Burden: 62,525 hours.
Total Burden Cost (Capital/Startup): The Office of Job Corps has
automated the data collection process for its centers. The Center
Information System allows all centers to directly input data into a
national database. The maintenance cost associated with the system is
estimated to be $2.7 million a year for hardware and software.
Total Burden Cost (Operating/Maintaining): The costs to contractors
for accomplishing record keeping requirements are computed by the
Federal Government annually. While precise costs cannot be identified,
at the present time and based on past experience, the annual related
costs for contractor staff are estimated to be $968,834, which
represents an average cost of $15.12 per hour.
Comments submitted in response to this comment request will be
summarized and/or included in the request for Office of Management and
Budget approval of the information collection request; they will also
become a matter of public record.

Dated: January 13, 2009.
Esther R. Johnson,
Administrator, Office of Job Corps.
[FR Doc. E9-2025 Filed 1-29-09; 8:45 am]

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