General Services Administration January 24, 2008Washington, DC 20405 
FEDERAL TRAVEL REGULATION 
Amendment 2007-05 

TO: Heads of Federal agencies 
Subject: Amendment 2007-05, FTR Case 2007-305, MiscellaneousAmendments 
1	Purpose. This amendment makes miscellaneous changes,including editorial changes and corrections to the FTR. 
2	Background. This final rule amends the FTR by makingmiscellaneous changes, including editorial changes andcorrections. These changes are necessary to improve theaccuracy, interpretation, and readability of the FTR. 
3	Effective date. October 31, 2007. 
	4. Explanation of changes. This final rule: 
	Corrects agency, program, and office titles and acronyms; 
	Makes necessary editorial and grammatical changes; 
	Clarifies areas of existing policy; Corrects and replacesthe new name for the Government Accountability Office fromits former name (General Accounting Office); 
	Adds a definition for subsistence allowance; 
	Update helpful do’s and don’ts for Government contractor-issued travel cardholders; 
	Add changes to authority citations to be consistent withthe codifications of Title 40 of the United States Code;and 
	Updates several other miscellaneous changes. 
4	Filing instructions. Remove and insert the following pagesto the FTR: Remove pages Insert pages 300-1-1 and 300-1-2 300-1-1 and 300-1-2 300-2-1 and 300-2-2 300-2-1 and 300-2-2 300-3-1 thru 300-3-6 300-3-1 thru 300-3-6 300-70-1 and 300-70-2 300-70-1 and 300-70-2 

Chapter 301 TOC Chapter 301 TOC301-vii and 301-viii 301-vii and 301-viii 301-xi and 301-xii 301-xi and 301-xii 
301-10-1 thru 301-10-6 301-10-1 thru 301-10-6 301-11-1 thru 301-11-6 301-11-1 thru 301-11-6 301-12-1 and 301-12-2 301-12-1 and 301-12-2 301-50-1 and 301-50-2 301-50-1 and 301-50-2 301-51-1 and 301-51-2 301-51-1 and 301-51-2 301-52-1 and 301-52-2 301-52-1 and 301-52-2 301-53-1 and 301-53-2 301-53-1 and 301-53-2 301-54-1 and 301-54-2 301-54-1 and 301-54-2 301-70-1 thru 301-70-6 301-70-1 thru 301-70-6 301-71-1 thru 301-71-4 301-71-1 thru 301-71-4 301-72-1 and 301-72-2 301-72-1 and 301-72-2 301-73-1 thru 301-73-4 301-73-1 thru 301-73-4 301-75-1 and 301-75-2 301-75-1 and 301-75-2 301-76-1 and 301-76-2 301-76-1 and 301-76-2 Appendix Appendix
301-B-1 and 301-B-2 301-B-1 and 301-B-2 301-D-1 and 301-D-2 301-D-1 and 301-D-2 
2

(BLANK PAGE) 
Chapter 300—General Part 300-1—The Federal Travel Regulation (FTR) §300-1.20 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠRegulations (CFR), Chapters 300 through 304, which imple-ments statutory requirements and Executive branch policies for travel by Federal civilian employees and others authorized to travel at Government expense. 
ﾠ
ﾠ
There are two principal purposes: 
	ﾠTo interpret statutory and other policy requirements in a manner that balances the need to assure that official travel is conducted in a responsible manner with the need to mini-mize administrative costs; 
	(b) To communicate the resulting policies in a clear man-ner to Federal agencies and employees. 

This page intentionally left blank. 
Chapter 300—General Part 300-2—How to Use the FTR §300-2.70 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
The FTR is written in two formats—the question & answer format and the title and narrative format. 
ﾠ
ﾠ
ﾠformat? 
The Q&A format is an effective way to engage the reader and to break the information into manageable pieces. 
ﾠ
ﾠanswer format? 
The rule is expressed in both the question and answer. 
ﾠ
ﾠ
Employees and agencies. Since the user may be an employee or an agency, portions of the FTR have been sepa-rated into employee and agency sections. However, while the employee provisions are addressed to the employee, the rules expressed in those provisions apply to the agency as well. The following lists the relevant employee and agency sections of the FTR: 
For 	The employee provisions are contained in 	And the agency provisions are contained in 	
Chapter 301 	Subchapter A, Subchapter B, and Subchapter C 	Subchapter D 	
Chapter 302 	Subchapter A, Subchapter B, Subchapter C, Subchapter D, Subchapter E, and Subchapter F 	Subchapter A, Subchapter B, Subchapter C, Subchapter D, Subchapter E, and Subchapter F 	
Chapter 303 	N/A 	Part 303-70 	
Chapter 304 	Subchapter A 	Subchapter B and Subchapter C 	

ﾠ
ﾠ
The FTR asks questions in the first person, as the user would. It then answers the questions in the second and third person. In the employee sections, the employee is addressed in the singular, and in the agency sections, the agency is addressed in the plural. The following describes how employee and agency are addressed in both sections: 
When you are in the 	And you are looking at a 	The employee is referred to 	And the agency is referred to using 	
Employee section 	Question 	I, me, or my 	Agency 	
	Answer 	You or your 	Agency 	
Agency section 	Question 	Employee 	We, us, or our 	
	Answer 	Employee 	You or your 	

ﾠ
ﾠ
ﾠnarrative format? 
The rule is in the narrative. The title serves only as a tool to determine the subject of the rule. 
This page intentionally left blank. 
Chapter 300—General Part 300-3—Glossary of Terms §300-3.1 
ﾠ
Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); 49 U.S.C. 40118; 5 U.S.C. 5738;5 U.S.C.5741-5742; 20 U.S.C. 905(a); 31 U.S.C. 1353; E.O. 11609; 36 FR 13747; 3 CFR, 1971-1975 Comp., p. 586, Office of Management and Budget Circular No. A-126, “Improving the Management and Use of Government Aircraft.” Revised May 22, 1992. 
ﾠ
ﾠ
Actual expense—Payment of authorized actual expenses incurred, up to the limit prescribed by the Administrator of GSA or agency, as appropriate. Entitlement to reimbursement is contingent upon entitlement to per diem, and is subject to the same definitions and rules governing per diem. 
Agency—For purposes of ﾠ agency means: 
(1) ﾠ
ﾠ
ﾠ(an executive department an independent establishment, the Government Accountability Office, or a wholly owned Govﾠﾠ
ﾠbut excluding a Government controlled corporation); 
	(2) A military department; 
	(3) A court of the United States; 
	(4) The Administrative Office of the United States Courts; 
	(5) The Federal Judicial Center; 
	(6) The Library of Congress; 
	(7) The United States Botanic Garden; 
	(8) The Government Printing Office; and 
	(9) The District of Columbia. 

Aircraft management office—An agency component that has management control of Federal aircraft used by the agency or of aircraft hired as commercial aviation services (CAS). 
Approved accommodation—Any place of public lodging that is listed on the national master list of approved accommo-dations. The national master list of all approved accommoda-tions is compiled, periodically updated, and published in the Federal Register by FEMA. Additionally, the approved ﾭtion’s Internet site at http://www.usfa.fema.gov/hotel/ index.htm. 
Automated-Teller-Machine (ATM) services—Government contractor-provided ATM services that allow cash withdraw-als from participating ATMs to be charged to a Government contractor-issued charge card. 
Commercial Aviation Services (CAS)—ﾭtion services (CAS) include, for the exclusive use of an executive agency— 
	(1) Leased aircraft; 
	(2) Chartered or rented aircraft; 

(3) Commercial contracts for full aviation services (i.e., aircraft plus related aviation services) or acquisition of full services through inter-service support agreements (ISSA) with other agencies; or 
(4) Related services (i.e., services but not aircraft) obtained by commercial contract or ISSA, except those ser-vices acquired to support Federal aircraft. 
Common carrier—Private-sector supplier of air, rail or bus transportation. 
Commuted Rate—A price rate used to calculate a set amount to be paid to an employee for the transportation and temporary storage of his/her household goods. It includes cost of line-haul transportation, packing/unpacking, crating/ uncrating, drayage incident to transportation and other acces-sorial charges and costs of temporary storage within applica-ble weight limit for storage including handling in/out charges and necessary drayage. 
Conference—A meeting, retreat, seminar, symposium or event that involves attendee travel. The term “conference” also applies to training activities that are considered to be con-ﾠ
ﾠ
Continental United States (CONUS)—The 48 contiguous States and the District of Columbia. 
Contract carriers—U.S. certificated air carriers which are under contract with the government to furnish Federal employees and other persons authorized to travel at Govern-ment expense with passenger transportation service. This also includes GSA’s scheduled airline passenger service between selected U.S. cities/airports and between selected U.S. and international cities/airports at reduced fares. 
Crewmember—A person assigned to operate or assist in operating an aircraft. Performs duties directly related to the operation of the aircraft (e.g., as pilots, co-pilots, flight engi-neers, navigators) or duties assisting in operation of the air-craft (e.g., as flight directors, crew chiefs, electronics technicians, mechanics). If a crewmember is onboard for the purpose of travel, (i.e., being transported from point to point) he/she must be authorized to travel in accordance with rules in 41 CFR 301-10.260 through 301-10.266 and 41 CFR 301-70.800 through 301-70.903. 
Employee with a disability (also see Special Needs)— 
	ﾠAn employee who has a disability as defined in ﾠ of this definition and is otherwise generally covered under the Rehabilitation Act of 1973, as amended ﾠ
ﾠ
	(b) “Disability,” with respect to an employee, means: 
	(1) Having a physical or mental impairment that sub-stantially limits one or more major life activities; 
	(2) Having a record of such an impairment; 
	(3) Being regarded as having such an impairment; but 
	(4) Does not include an individual who is currently engaging in the illegal use of drugs, when the covered entity acts on the basis of such use. 

ﾠ
ﾠ
ﾠ“Physical or mental impairment” means: 
	(1) Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological, musculoskeletal, spe-cial sense organ, respiratory (including speech organs), car-diovascular, reproductive, digestive, genitourinary, hemic and lymphatic, skin, and endocrine; or 
	(2) ﾠretardation, organic brain syndrome, emotional or mental ill-ness and specific learning disabilities). 
	(3) The term “physical or mental impairment” includes, but is not limited to, such diseases and conditions as cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, can-cer, heart disease, diabetes, mental retardation, emotional ill-ness, and orthopedic, visual, speech and hearing impairments. 
	(d) “Major life activities” means functions such as caring for oneself, performing manual tasks, walking, seeing, hear-ing, speaking, breathing, learning and working. 
	ﾠ“Has a record of such an impairment” means the employee has a history of, or has been classified as having, a mental or physical impairment that substantially limits one or more major life activities. 
	(f) “Is regarded as having such an impairment” means the employee has: 
	(1) A physical or mental impairment that does not sub-stantially limit major life activities but the impairment is treated by the agency as constituting such a limitation; 
	(2) A physical or mental impairment that substantially limits major life activities as a result of the attitudes of others toward such an impairment; or 
	(3) None of the impairments defined under “physical or mental impairment”, but is treated by the employing agency as having a substantially limiting impairment. 
	E-Gov Travel Service (ETS)—The Government-conﾭtracted, end-to-end travel management service that automates and consolidates the Federal travel process in a self-service Web-centric environment, covering all aspects of official travel, including travel planning, authorization, reservations, ticketing, expense reimbursement, and travel management reporting. The eTS provides the services of a Federal travel management program as specified in §301-73.1(a), (b), and 
	(e) of this title. 

Executive agency—An entity of the executive branch that is an “executive agency” as defined in section 105 of title 5 
U.S.C. Extended Storage—Storage of household goods while an employee is assigned to an official station or post of duty to which he/she is not authorized to take or unable to use the household goods or is authorized in the public interest. Also 
referred to as nontemporary storage. Family (see Immediate family) 
Federal traveler—For the purposes of 41 CFR 301-10.260-301-10.266 and 301-70.800-301-70.910, a per-son who travels on a Government aircraft and who is either— 
(1) A civilian employee in the Government service; 
	(2) A member of the uniformed or foreign services of the United States Government; or 
	(3) A contractor working under a contract with an execu-tive agency. Foreign air carrier—An air carrier who is not holding a ﾠ
ﾠ

Foreign area (see also non-foreign area)—Any area, including the Trust Territories of the Pacific Islands, situated both outside CONUS and the non-foreign areas. 
Full coach fare—The price of a coach fare available to the general public on a scheduled air carrier between the day that the travel was planned and the day the travel occurred. 
Government aircraft—An aircraft that is operated for the exclusive use of an executive agency and is a— 
	ﾠFederal aircraft, which an executive agency owns (i.e., holds title to) or borrows for any length of time under a bail-ment or equivalentloan agreement. See 41 CFR 102-33.20 for definition of all terms related to Federal aircraft, or 
	(b) ﾭvices (CAS), which an executive agency— 
	(1) Leases or lease-purchases with the intent to take title, 
	(2) Charters or rents, or 
	(3) Hires as part of a full-service contract or inter-ser-vice support agreement (ISSA). 

Government contractor-issued individually billed charge card—A Government contractor-issued charge card used by authorized individuals to pay for official travel and transpor-tation related expenses for which the contractor bills the employee. 
Government-furnished automobile—An automobile (or ﾠ
ﾠand pickup trucks) that is: 
ﾠOwned by an agency, 
	(b) Assigned or dispatched to an agency from the GSA Interagency Fleet Management System, or 
	ﾠLeased by the Government for a period of 60 days or longer from a commercial source. 

Government-furnished vehicle—A Government-furnished automobile or a Government aircraft. 
Government Transportation Request (GTR) (Standard ﾠA Government document used to procure com-mon carrier transportation services. The document obligates the Government to pay for transportation services provided. 
Household Goods (HHG)—Property, unless specifically excluded, associated with the home and all personal effects belonging to an employee and immediate family members on the effective date of the employee’s change of official station orders (the day the employee reports for duty at the new offi-
Chapter 300—General Part 300-3—Glossary of Terms §300-3.1 
cial station) that legally may be accepted and transported by a commercial HHG carrier. 
(1) HHG also includes: 
	(i) Professional Books, papers and equipment (PBP&E); 
	(ii) Spare parts of a POV (see definition of POV) and a pickup truck tailgate when removed); 

(iii) Integral or attached vehicle parts that must be removed due to high vulnerability to pilferage or damage, ﾠline can(s) and miscellaneous associated hardware); 
	ﾠConsumable goods for employees assigned to loca-tions where the Department of State has determined that such goods are necessary; 
	(v) Vehicles other than POVs (such as motorcycles, ﾠsailboat, canoe, skiff, rowboat, dinghies, sculls and kayak, mounted or unmounted on trailers)) of reasonable size. 
	ﾠﾠ
ﾠ
ﾠbeing single occupant, for recreation or sport purposes, weighing less than 155 pounds if unpowered or less than 254 pounds if powered, having a fuel capacity NTE 5 gallons, air-speed NTE 55 knots, and power-off stall speed NTE 24 knots. 
	(2) HHG does not include: 
	(i) Personal baggage when carried free on tickets; 
	(ii) Automobiles, trucks, vans and similar motor vehi-cles, mobile homes, camper trailers, and farming vehicles; 
	(iii) Live animals including birds, fish, reptiles; 
	ﾠCordwood and building materials; 
	(v) HHG for resale, disposal or commercial use rather than for use by employee and immediate family members; 
	ﾠPrivately owned live ammunition; and 
	(vii) ﾠ
	(3) Federal, State and local laws or carrier regulations may prohibit commercial shipment of certain articles not included in ﾠ of this definition. These articles frequently include: 
	(i) Property liable to impregnate or otherwise damage ﾠing explosives, flammable and corrosive material, poisons); 
	(ii) Articles that cannot be taken from the premises without damage to the article or premises; 

(iii) Perishable articles (including frozen foods) articles requiring refrigeration, or perishable plants unless; 
	(a) Shipment is to be transported not more than 150 miles and/or delivery accomplished within 24 hours from the time of loading, 
	(b) No storage is required, and 
	(c) No preliminary or en route services ﾠthe carrier. 

Household Goods-Weight Additive—A weight, per linear foot of a specific item, added to the net weight of the house-hold goods shipment to compensate for the excessive van space used by the item. The item must be stated in the House-hold Goods tariff as qualifying for a weight additive before a charge can be assessed. Weight additives do not apply if an article is capable of being conveniently hand-carried by one person and/or transported in a standard moving carton. 
Immediate family—Any of the following named members of the employee’s household at the time he/she reports for duty at the new permanent duty station or performs other authorized travel involving family members: 
ﾠSpouse; 
	(b) Children of the employee or employee’s spouse who are unmarried and under 21 years of age or who, regardless of age, are physicallyor mentallyincapable of self-support. (The term “children” shall include natural offspring; stepchildren; adopted children; grandchildren, legal minor wards or other dependent children who are under legal guardianship of the employee or employee’s spouse; and an unborn child(ren) born and moved after the employee’s effective date of trans-fer.); 
	ﾠDependent parents (including step and legally adoptive parents) of the employee or employee’s spouse; and 
	(d) Dependent brothers and sisters (including step and legally adoptive brothers and sisters) of the employee or employee’s spouse who are unmarried and under 21 years of age or who, regardless of age, are physically or mentally inca-pable of self-support. 

Interviewee—An individual who is being considered for employment by an agency. The individual may currently be a Government employee. 
Invitational travel—Authorized travel ofindividuals either ﾠ
ﾠtently in the Government service as consultants or experts and paid on a daily when-actually-employedbasis and for individ-uals serving without pay or at $1 a year when they are acting in a capacity that is directly related to, or in connection with, official activities of the Government. Travel allowances authorized for such persons are the same as those normally authorized for employees in connection with TDY. 
Lodgings-plus per diem system—The method of comput-ing per diem allowances for official travel in which the per diem allowance for each travel day is established on the basis of the actual amount the traveler pays for lodging, plus an allowance for meals and incidental expenses (M&IE), the total of which does not exceed the applicable maximum per diem rate for the location concerned. 
Mandatory mobility agreement—Agreement requiring employee relocation to enhance career development and pro-gression and/or achieve mission effectiveness. 
Mobile Home—Any type of house trailer or mobile dwell-ing constructed for use as a residence and designed to be moved overland, either by self-propulsion or towing. Also, a 
ﾠ
ﾠ
boat (houseboat, yacht, sailboat, etc.) when used as the employee’s primary residence. 
Non-Federal traveler—For the purposes of 41 CFR 301-10.260 through 301-10.266 and 41 CFR 301-70.800 through 301-70.910, an individual who travels on a Govern-ment aircraft, but is not a Federal traveler. Dependents and other family members of Federal travelers who travel on Gov-ernment aircraft are considered to be non-Federal travelers within this regulation. 
Non-foreign area—The States of Alaska and Hawaii, the Commonwealths of Puerto Rico, Guam and the Northern Mariana Islands and the territories and possessions of the United States (excludes the Trust Territories of the Pacific Islands). 
Official station—The official station of an employee or invitational traveler (see §301-1.2) is the location of the employee’s or invitational traveler’s permanent work assign-ment. 
The geographic limits of the official station are: 
ﾠFor an employee: 
	(1) The corporate limits of the city or town where sta-tioned or if not in an incorporated city or town; 
	(2) The reservation, station, or other established area (including established subdivisions of large reservations) having definite boundaries where the employee is stationed. 
	(b) For an invitational traveler: 
	(1) The corporate limits of the city or town where the home or principal place of business exists or if not in an incorporated city or town; 
	(2) The reservation, station, or other established area (including established subdivisions of large reservations) having definite boundaries where the home or principal place of business is located. 

Passenger—In relation to use of Government aircraft, a passenger is any person who flies onboard a Government air-craft, but who is not a crewmember or qualified non-crew-member. 
Per diem allowance—The per diem allowance (also referred to as subsistence allowance) is a daily payment instead of reimbursement for actual expenses for lodging, meals, and related incidental expenses. The perdiem allow-ance is separate from transportation expenses and other mis-cellaneous expenses. The per diem allowance covers all charges and services, including any service charges where applicable.  Lodging taxes in the United States are excluded from the per diem allowance and are reimbursed as a miscel-laneous expense.  In foreign locations, lodging taxes are part of the per diem allowance and are not a miscellaneous expense. The per diem allowance covers the following: 
ﾠLodging. Includes expenses, except lodging taxes in the United States, for overnight sleeping facilities, baths, per-sonal use of the room during daytime, telephone access fee, and service charges for fans, air conditioners, heaters and fires furnished in the room when such charges are not included in the room rate. 
	(b) Meals. Expenses for breakfast, lunch, dinner and related tips and taxes (specifically excludedare alcoholic bev-erage and entertainment expenses, and any expenses incurred for other persons). 
	ﾠIncidental expenses. ﾠbaggage carriers, bellhops, hotel maids, stewards or steward-esses and others on ships, and hotel servants in foreign coun-tries; 
	(2) Transportation between places of lodging or busi-ness and places where meals are taken, if suitable meals can-not be obtained at the TDY site; and 
	(3) Mailing cost associated with filing travel vouchers and payment of Government sponsored charge card billings. 

Place of public accommodation—Any inn, hotel, or other establishment within a State that provides lodging to transient guests, excluding: 
ﾠAn establishment owned by the Federal Government; 
	(b) An establishment treated as an apartment building by State or local law or regulation; or 
	ﾠAn establishment containing not more than 5 rooms for rent or hire that is also occupied as a residence by the propri-etor of that establishment. 

Post of duty—An official station outside CONUS. 
Privately owned aircraft—An aircraft that is owned or leased by an employee for personal use. It is not owned, leased, chartered, or rented by a Government agency, nor is it rented or leased by an employee for use in carrying out offi-cial Government business. 
Privately owned automobile—A car or light truck (includ-ing vans and pickup trucks) that is owned or leased for per-sonal use by an individual. 
Privately Owned Vehicle (POV)—Any vehicle such as an automobile, motorcycle, aircraft, or boat operated by an indi-vidual that is not owned or leased by a Government agency, and is not commercially leased or rented by an employee under a Government rental agreement for use in connection with official Government business. 
Professional Books, Papers and Equipment (PBP&E)— Includes, but is not limited to, the following items in the employee’s possession when needed by the employee in the performance of his/her official duties: 
(1) Reference material; 
	(2) Instruments, tools, and equipment peculiar to techni-cians, mechanics and members of the professions; 
	(3) ﾠhelmets, band uniforms, religious vestments and other special apparel); and 
	(4) Communications equipment used by the employee in association with the MARS (see DoD 4650.2, Military Affil-iate Radio System (MARS) which is available electronically from the world wide web at http://web7.whs.osd.mil). 

Chapter 300—General Part 300-3—Glossary of Terms §300-3.1 
Qualified non-crewmember—A person flying onboard a Government aircraft whose skills or expertise are required to perform or are associated with performing the non-travel related Governmental function for which the aircraft is being operated (qualified non-crewmembers may be researchers, law enforcement agents, firefighters, agricultural engineers, biologists, etc.). If a qualified non-crewmember is onboard for the purpose of travel (i.e., being transported from point to point) in addition to performing his/her duties related to the ﾭcraft is being operated (e.g., when a scientist conducts an experiment at the same time he/she is also on the aircraft for the purpose of traveling from point to point), he/she must be authorized to travel in accordance with rules in 41 CFR parts 301-10 and 301-70. 
Reduced per diem—Your agency may authorize a reduced per diem rate when there are known reductions in lodging and meal costs or when your subsistence costs can be determined in advance and are lower than the prescribed per diem rate. 
Required use travel—Travel by Federal travelers that requires use of a Government aircraft to meet bona fide com-munications needs (e.g., 24-hour secure communications), security requirements (e.g., highly unusual circumstances that present a clear and present danger), or exceptional scheduling requirements (e.g., a national emergency or other compelling operational considerations) of an executive agency. Required use travel must be approved according to §301-10.262(a) and §301-70.803(a) of this title. 
Senior Federal official—An individual who is paid according to the Executive Schedule established by 5 U.S.C. 53, Subchapter II, including Presidential appointees who are confirmed by the Senate; employed in the U.S. Government’s Senior Executive Service or an equivalent “senior” service; who is a civilian employee of the Executive Office of the President; who is appointed by the President to a position under section 105(a)(2)(A), (B), or (C) of title 3 U.S.C. or by the Vice President to a position under section 106(a)(1)(A), (B), or (C) of title 3 U.S.C; or who is a contractor working under a contract with an executive agency, is paid at a rate equal to or more than the minimum rate for the Senior Exec-utive Service, and has senior executive responsibilities. The term senior Federal official, as used in the Federal Travel Regulation does not mean an active duty military officer. 
Space available travel—Travel in space available on a Government aircraft that is already scheduled for an official purpose. 
Special conveyance—Commercially rented or hired vehi-cles other than a privately owned vehicle and other than those owned or under contract to an agency. 
Special needs (also see Employee with a disability)— 
Physical characteristics of a traveler not necessarily defined under disability. Such physical characteristics could include, but are not limited to, the weight or height of the traveler. 
Subsistence expenses—Expenses such as: 
	(a) Lodging and service charges; 
	(b) Meals, including taxes and tips; and 

(c) Incidental expenses (see incidental expenses under the definition of per diem allowance). 
Temporary duty (TDY) location—A place, away from an employee’s official station, where the employee is authorized to travel. 
Temporary Storage—Storage of HHG for a limited period of time at origin, destination or en route in connection with transportation to, from, or between official station or post of duty or authorized alternate points. Also referred to as storage in transit (SIT). 
Travel advance—Prepayment of estimated travel expenses paid to an employee. 
Travel authorization (Orders)—Written permission to travel on official business. There are three basic types of travel authorizations (orders): 
	ﾠUnlimited open. An authorization allowing an employee to travel for any official purpose without further authorization. 
	(b) Limited open. An authorization allowing an employee to travel on official business without further authorization ﾠgraphic area(s) for specific purpose(s), subject to trip cost ceilings, or for specific periods of time. 
	ﾠTrip-by-trip. An authorization allowing an individual or group of individuals to take one or more specific official business trips, which must include specific purpose, itinerary, and estimated costs. 

Travel claim (Voucher)—A written request, supported by documentation and receipts where applicable, for reimburse-ment of expenses incurred in the performance of official travel, including permanent change of station (PCS) travel. 
Travel Management Service (TMS)—ﾭing common carrier (e.g., air, rail, and bus confirmations and seat assignments), lodging accommodations, and car rental services; fulfilling (i.e. ticketing) reservations; providing basic management information on those activities; and meet-ing other requirements as specified in §301-73.106 of this title. A TMS may include a travel management center (TMC), Commercial Ticket Office (CTO), an electronically available system, other commercial methods of arranging travel, or an in-house system. 
United States—The 48 contiguous States, the District of Columbia and the States and areas defined under the term “Non-Foreign Area.” 
This page intentionally left blank. 
Chapter 300—General Part 300-70—Agency Reporting Requirements §300-70.104 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠPayments for Employee Travel and Relocation 
ﾠ
ﾠpayments for employee travel and relocation? 
Agencies (as defined in §301-1.1) that spent more than $5 million on travel and transportation payments, including relo-cation, during the fiscal year immediately preceding the sur-vey year must report this information. Every two years GSA will distribute the Federal Agencies Travel Survey which is assigned Interagency Control No. 0362-GSA-AN. Copies of the survey may be obtained from the Director, Travel Man-agement Policy Division (MTT), Office of Governmentwide Policy, General Services Administration, Washington, DC 20405. 
ﾠ
ﾠ
For the fiscal year reporting period you must report the fol-lowing information: 
	ﾠEstimated total agency payments for travel and trans-portation of people; 
	(b) Average costs and duration of trips; 
	ﾠAmount of official travel by purpose(s); 
	(d) Estimated total agency payments for employee reloca-tion; 
	ﾠThe estimated cost of administrating your agency’s processing of travel authorizations and travel vouchers; and 
	(f) Any other specific information GSA may require for the reporting period. 

ﾠ
ﾠsurvey? 
The survey will specify the due date. The head of your agency must appoint a designee at the headquarters level responsible for ensuring that the survey is completed and returned to GSA by the due date. Upon receiving a survey, you must submit the designee’s name, address, and telephone number to the Director, Travel Management Policy Division (MTT), Office of Governmentwide Policy, General Services Administration, Washington, DC 20405. 
ﾠ
ﾠhave major suborganizations? 
If you have major suborganizations, you must submit responses as follows: 
	ﾠA separate response from each suborganization which spent more than $5 million for travel and relocation during the fiscal year immediately preceding the survey year; 
	(b) A consolidated response covering all your suborgani-zations which did not spend more than $5 million for travel and relocation during the fiscal year immediately preceding the survey year; and 
	ﾠA consolidated response which covers all components of your agency. 

ﾠFirst-Class Transportation Accommodations 
ﾠ
ﾠtransportation accommodations? 
An agency as defined in §301-1.1 of this subtitle. 
ﾠ
ﾠ
All instances in which you authorized/approved the use of first-class transportation accommodations. This report has been assigned Interagency Report Control No. 0411-GSA-AN. 
ﾠ
ﾠinformation? 
Once every year. 
ﾠ
ﾠ
Generally, GSA will notify agencies during the summer months that this information is required and will indicate the date reports are due. 
ﾠ
ﾠrequirement? 
Yes. You are not required to report data that is protected from public disclosure by statute or Executive Order. How-ever, you are required to submit, in your cover letter to GSA, the following aggregate information unless that information is also protected from public disclosure: 
	ﾠAggregate number of authorized first-class trips that are protected from disclosure; 
	(b) Total of actual first-class fares paid; and 
	ﾠTotal of coach-class fares that would have been paid for the same travel. 

ﾠ
This page intentionally left blank. 
Chapter 301—Temporary Duty (TDY) Travel Allowances CONTENTS 
§301-50.4—May I be granted an exception to the required use of TMS or ETS once my agency has fully deployed ETS? §301-50.5—What is my liability if I do not use my agency’s TMS or the E-Gov Travel Service, and an 
exception has not been approved? §301-50.6—What is an “online self-service booking tool?”' §301-50.7—Should I use the online self-service booking tool once ETS is available within my agency? §301-50.8—Are there any limits on travel arrangements I may make? 
ﾠﾠ
§301-51.1—What is the required method of payment for official travel expenses? §301-51.2—What official travel expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card? §301-51.3—Who in my agency has the authority to grant exemptions from the mandatory use of the Government contractor-issued travel charge card? §301-51.4—If my agency grants an exemption, does that prevent me from using the card on a voluntary basis? §301-51.5—How may I pay for official travel expenses if I receive an exemption from use of the Government contractor-issued travel charge card? §301-51.6—May I use the Government contractor-issued travel charge card for purposes other than those associated with official travel? §301-51.7—What are the consequences of using the Government contractor-issued travel charge card for non-official travel purposes? 
ﾠ
§301-51.100—What method of payment must I use to procure common carrier transportation?
§301-51.101—Which payment methods are considered the equivalent of cash?
§301-51.102—How is my transportation reimbursement affected if I make an unauthorized cash purchase of

common carrier transportation?
§301-51.103—What is my liability if I lose a GTR?

ﾠ
§301-51.200—For what expenses may I receive a travel advance?
§301-51.201—What is the maximum amount that my agency may advance?
§301-51.202—When must I account for my advance?
§301-51.203—What must I do about my advance if my trip is canceled or postponed indefinitely?

ﾠ
§301-52.1—Must I file a travel claim?
§301-52.2—What information must I provide in my travel claim?
§301-52.3—Am I required to file a travel claim in a specific format and must the claim be signed?
§301-52.4—What must I provide with my travel claim?
§301-52.5—Is there any instance where I am exempt from the receipt requirement in §301-52.4?
§301-52.6—How do I submit a travel claim?
§301-52.7—When must I submit my travel claim?
§301-52.8—May my agency disallow payment of a claimed item?
§301-52.9—What will my agency do when it disallows an expense?
§301-52.10—May I challenge my agency's disallowance of my claim?
§301-52.11—What must I do to challenge a disallowed claim?
§301-52.12—What happens if I attempt to defraud the Government?

§301-52.13—Should I keep itemized records of my expenses while on travel?§301-52.14—What must I do with any travel advance outstanding at the time I submit my travel claim? §301-52.15—What must I do with any passenger coupon for transportation costing over $75, purchased with cash? 
ﾠ
ﾠ
CONTENTS FEDERAL TRAVEL REGULATION 
§301-52.16—What must I do with any unused tickets, coupons, or other evidence of refund? §301-52.17—Within how many calendar days after I submit a proper travel claim must my agency reimburse my allowable expenses? §301-52.18—Within how many calendar days after I submit a travel claim must my agency notify me of any error that would prevent payment within 30 calendar days after submission? §301-52.19—Will I receive a late payment fee if my agency fails to reimburse me within 30 calendar days 
after I submit a proper travel claim? §301-52.20—How are late payment fees calculated? §301-52.21—Is there a minimum amount the late payment fee must exceed before my agency will pay it to 
me? ﾠ§301-52.23—Is the additional fee, which is equal to any late payment charge that the card contractor would 
have been able to charge had I not paid the bill, considered income? §301-52.24—Does mandatory use of the Government contractor-issued travel charge card change my obligation to pay my travel card bill by the due date? 
ﾠ
§301-53.1—To whom do the pronouns “I,” “you”, and their variants refer throughout this part?
§301-53.2—What may I do with promotional benefits or materials I receive from a travel service provider?
§301-53.3—How may I use promotional materials and frequent traveler benefits?
§301-53.4—May I select travel service providers for which my agency is not a mandatory user in order to

maximize my frequent traveler benefits? §301-53.5—Are there exceptions to the mandatory use of contract city-pair fares and an agency’s travel management service? §301-53.6—Is a denied boarding benefit considered a promotional item for which I may retain compensation received from an airline whether voluntary or involuntary? 
ﾠIndividually Billed Travel Charge Card 
ﾠ
§301-54.1—Is my agency allowed to collect undisputed delinquent amounts that I owe to a Government travel charge card contractor? §301-54.2—What is disposable pay? 
ﾠ
§301-54.100—Are there any due process requirements with which my agency must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor? §301-54.101—Can my agency initiate collection of undisputed delinquent amounts if it has not reimbursed me for amounts reimbursable under the applicable travel regulations? §301-54.102—What is the maximum amount my agency may deduct from my disposable pay? 
ﾠ
ﾠ
ﾠ
§301-70.1—How must we administer the authorization and payment of travel expenses? 
ﾠ
§301-70.100—How must we administer the authorization and payment of transportation expenses? 
Chapter 301—Temporary Duty (TDY) Travel Allowances CONTENTS 
Part 301-71—Agency Travel Accountability Requirements 
ﾠ
§301-71.1—What is the purpose of an agency travel accounting system? §301-71.2—What are the standard data elements and when must they be captured on a travel accounting system? §301-71.3—May we use electronic signatures on travel documents? 
ﾠ
§301-71.100—What is the purpose of the travel authorization process?
§301-71.101—What travel may we authorize?
§301-71.102—May we issue a single authorization for a group of employees?
§301-71.103—What information must be included on all travel authorizations?
§301-71.104—Who must sign a travel authorization?
§301-71.105—Must we issue a written or electronic travel authorization in advance of travel?
§301-71.106—Who must sign a trip-by-trip authorization?
§301-71.107—When authorizing travel, what factors must the authorizing official consider?
§301-71.108—What internal policies and procedures must we establish for travel authorization?

ﾠ
§301-71.200—Who must review and sign travel claims?
§301-71.201—What are the reviewing official’s responsibilities?
§301-71.202—May we pay a claim when an employee does not include a copy of the corresponding

authorization? §301-71.203—Who is responsible for the validity of the travel claim? §301-71.204—Within how many calendar days after the submission of a proper travel claim must we 
reimburse the employee’s allowable expenses? §301-71.205—Under what circumstances may we disallow a claim for an expense? §301-71.206—What must we do if we disallow a travel claim? §301-71.207—What internal policies and procedures must we establish for travel reimbursement? §301-71.208—Within how many calendar days after submission of a proper travel claim must we notify the 
employee of any errors in the claim? §301-71.209—Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days 
after receipt of a proper travel claim? §301-71.210—How do we calculate late payment fees? §301-71.211—Is there a minimum amount the late payment fee must exceed before we will pay it? ﾠ§301-71.213—Is the additional fee, which is the equivalent to any late payment charge that the card 
contractor would have been able to charge had the employee not paid the bill, considered income? §301-71.214—Does mandatory use of the Government contractor-issued travel charge card change the employee’s obligation to pay his/her travel card bill by the due date? 
ﾠ
§301-71.300—What is the policy governing the use of travel advances?
§301-71.301—In situations where a lodging facility requires the payment of a deposit, may we reimburse an 

employee for an advance room deposit prior to the beginning of scheduled official travel? §301-71.302—For how long may we issue a travel advance? §301-71.303—What data must we capture in our travel advance accounting system? §301-71.304—Are we responsible for ensuring the collection of outstanding travel advances? §301-71.305—When must an employee account for a travel advance? §301-71.306—Are there exceptions to collecting an advance at the time the employee files a travel claim? §301-71.307—How do we collect the amount of a travel advance in excess of the amount of travel expenses 
substantiated by the employee? 
ﾠ
ﾠ
CONTENTS FEDERAL TRAVEL REGULATION 
§301-71.308—What should we do if the employee does not pay back a travel advance when the travel claim is filed? §301-71.309—What internal policies and procedures must we establish governing travel advances? 
ﾠ
ﾠ
§301-72.1—Why is common carrier presumed to be the most advantageous method of transportation? ﾠvehicles, etc.)? §301-72.3—What method of payment must we authorize for common carrier transportation? 
ﾠ
§301-72.100—What must my travel accounting system do in relation to common carrier transportation? §301-72.101—What information should we provide an employee before authorizing the use of common carrier transportation? 
ﾠ
§301-72.200—Under what conditions may we authorize cash payments for procuring common carrier transportation services? §301-72.201—What must we do if an employee uses cash in excess of the $100 limit to purchase common 
carrier transportation? §301-72.202—Who may approve cash payments in excess of the $100 limit? §301-72.203—When may we limit traveler reimbursement for a cash payment? §301-72.204—What must we do to minimize the need for a traveler to use cash to procure common carrier 
transportation services? 
ﾠTransportation Services 
§301-72.300—What procedures must we establish to collect unused, partially used, and exchanged tickets? §301-72.301—How do we process unused, partially used, and exchanged tickets? 
ﾠ
ﾠ
§301-73.1—What does the Federal travel management program include?
§301-73.2—What are our responsibilities as participants in the Federal travel management program?

ﾠ
§301-73.100—Must we require employees to use the E-Gov Travel Service?
§301-73.101—How must we prepare to implement the ETS?
§301-73.102—May we grant a traveler an exception from required use of TMS or ETS once we have fully

deployed ETS within the agency? §301-73.103—What must we do when we approve an exception to use of the E-Gov Travel Service? §301-73.104—May further exceptions to the required use of the E-Gov Travel Service be approved? §301-73.105—What are the consequences of an employee not using the E-Gov Travel Service or the TMS? §301-73.106—What are the basic services that should be covered by a TMS? 
ﾠ
§301-73.200—Must we require our employees to use GSA’s contract passenger transportation services 
program? §301-73.201—What method of payment may be used for contract passenger transportation service? §301-73.202—Can contract fares be used for personal travel? 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-10—Transportation Expenses §301-10.106 
ﾠ
Authority: 5 U.S.C. 5707, 40 U.S.C. 121(c); 49 U.S.C. 40118, Office of Management and Budget Circular No. A-126, “Improving the Management and Use of Government Aircraft.” Revised April 28, 2006. 
ﾠ
ﾠ
ﾠexpenses? 
Yes, when performing official travel, including local travel. 
ﾠ
ﾠ
Fares, rental fees, mileage payments, and other expenses related to transportation. 
ﾠ
ﾠagency authorize me to use? 
Your agency may authorize: 
	ﾠﾠbus, ship, or local transit system) under ﾠ; 
	(b) Government vehicle under ﾠ; 
	ﾠPOV under ﾠ; or 
	(d) ﾠbile) under ﾠ. 

ﾠ
ﾠtransportation to be used? 
Your agency must select the method most advantageous to the Government, when cost and other factors are considered. ﾠ
ﾠmeans of transportation practicable and commensurate with the nature and purpose of your duties. In addition, your agency must consider energy conservation, total cost to the Government (including costs of per diem, overtime, lost worktime, and actual transportation costs), total distance trav-eled, number of points visited, and number of travelers. 
ﾠ
ﾠadvantageous method of transportation? 
	ﾠCommon carrier. Travel by common carrier is pre-sumed to be the most advantageous method of transportation and must be used when reasonably available. 
	(b) Government automobile. When your agency deter-mines that your travel must be performed by automobile, a Government automobile is presumed to be the most advanta-geous method of transportation. 

ﾠ
ﾠselected method of transportation? 
If you do not travel by the method of transportation required by regulation or selected by your agency, any addi-tional expenses you incur will be borne by you. 
ﾠ
ﾠ
You must travel to your destination by the usually traveled route unless your agency authorizes or approves a different route as officially necessary. 
ﾠ
ﾠ
convenience, I travel by an indirect route or interrupt 
travel by a direct route? 
Your reimbursement will be limited to the cost of travel by a direct route or on an uninterrupted basis. You will be respon-sible for any additional costs. 
ﾠ
ﾠ
ﾠtransportation may I be authorized to use? 
You may be authorized to use airline, train, ship, bus, or local transit system. 
Airline 
ﾠ
ﾠairlines? 
The requirements for using airlines fall into three catego-ries: 
ﾠUsing contract carriers, when available; 
	(b) Using coach class service, unless business-class or first-class service is authorized; 
	ﾠUsing U.S. flag air carrier (or ship) service, unless use of foreign air carrier (or ship) is authorized. 

Use of Contract City-Pair Fares 
ﾠ
ﾠ
If you are a civilian employee of an agency as defined in §301-1.1 of this chapter, you must always use a contract city-pair fare for scheduled air passenger transportation service unless one of the limited exceptions in §301-10.107 exist. An Internet listing of contract city-pair fares is available at http:/ /www.gsa.gov/citypairs. 
Note to §301-10.106: Employees of the Government of the District of Columbia, with the exception of the District of Columbia Courts, are not eligible to use contract city-pair fares even though these employees otherwise may be covered by the FTR. 
ﾠ
ﾠ
ﾠ
ﾠcontract city-pair fare? 
Yes, your agency may authorize use of a fare other-than a contract city-pair fare when— 
	(a) Space on a scheduled contract flight is not available in time to accomplish the purpose of your travel, or use of con-tract service would require you to incur unnecessary over-night lodging costs which would increase the total cost of the trip; 
	(b)  The contractor’s flight schedule is inconsistent with explicit policies of your Federal department or agency with regard to scheduling travel during normal working hours; 
	(c) A non-contract carrier offers a lower fare to the general public that, if used, will result in a lower total trip cost to the Government (the combined costs of transportation, lodging, meals, and related expenses considered); 
	Note to paragraph (c):  This exception does not apply if the contract carrier offers the same or lower fare and has seats available at that fare, or if the fare offered by the non-contract carrier is restricted to Government and military travelers per-forming official business and may be purchased only with a contractor-issued charge card, centrally billed account (e.g., YDG, MDG, QDG, VDG, and similar fares) or GTR where the two previous options are not available; 
	(d) Cost effective rail service is available and is consistent with mission requirements; or 
	(e) Smoking is permitted on the contract air carrier and the nonsmoking section of the contract aircraft is not acceptable to you. 

Note 1 to §301-10.107: Any group of 10 or more passen-gers traveling together on the same day, on the same flight, for the same mission, requiring group integrity and identified as a group by the travel management service upon booking is not a mandatory user of the Government’s contract city-pair fares. For group travel, agencies are expected to obtain air passen-ger transportation service that is practical and cost effective to the Government.  
Note 2 to §301-10.107: Contractors are not authorized to use contract city-pair fares to perform travel under their con-tracts. 
Note 3 to §301-10.107: If the Government contract city-pair carrier offers a lower cost capacity-controlled coach class contract fare (MCA, QCA, VCA, etc.) in addition to the unre-stricted coach class contract fares (YCA), the traveler should use the lower costcapacity-controlled fare when it is available and meet mission needs. 
ﾠ
ﾠnon-contract fare? 
	ﾠBefore purchasing a non-contract fare you must meet one of the exception requirements listed in §301-10.107 and show approval on your travel authorization to use a non-con-tract fare; and 
	(b) If the non-contract fare is non-refundable, restricted, or has specific eligibility requirements, you must know or rea-sonably anticipate, based on your planned trip, that you will use the ticket; and 
	ﾠYour agency must determine that the proposed non-contract transportation is practical and cost effective for the Government. 

Note to §301-10.108: Carrier preference is not a valid rea-son for using a non-contract fare. 
ﾠ
ﾠ
a non-contract carrier when contract service is 
available and I do not meet one of the exceptions for 
required use? 
Any additional costs or penalties incurred by you resulting from unauthorized use of non-contract service are borne by you. 
ﾠ
ﾠservice for personal travel? 
No. 
ﾠ
ﾠfare? 
You may use a reduced group or charter fare when your agency has determined, on an individual case basis prior to your travel, that use of such a fare is cost effective. Chartered aircraft are subject to the same rules as Government aircraft, and agencies in the executive branch of the Federal Govern-ment are subject to the requirements of Office of Management ﾠ
ﾠ
ﾠin making such cost effectiveness determinations. 
ﾠ
ﾠfurnish the same service at different fares? 
When there is no contract fare, and common carriers fur-nish the same service at different fares between the same points for the same type of accommodations, you must use the lowest cost service unless your agency determines that the use of higher cost service is more advantageous to the Govern-ment. 
ﾠ
ﾠcommon carrier reservation? 
If you know you will change or not use your reservation, you must take action to change or cancel it as prescribed by your agency. Also, you must report all changes of your reser-vation according to your agency’s procedures in an effort to 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-10—Transportation Expenses §301-10.123 
prevent losses to the Government. Failure to do so may sub-ject you to liability for any resulting losses. 
ﾠ
ﾠ
Transportation Request(s) (GTR(s), ticket(s) or refund 
application(s)? 
You must submit any unused GTR(s), unused ticket cou-pons, unused e-tickets, or refund applications to your agency in accordance with your agency’s procedures. 
ﾠ
ﾠfor unused transportation? 
No. You are not authorized to receive a refund, credit, or any other negotiable document from a carrier for unfurnished services (except as provided in §301-10.117) or any portion of an unused ticket issued in exchange for a GTR or billed to an agency’s centrally billed account. However, any charges billed directly to your individually billed Government charge card should be credited to your account. 
ﾠ
ﾠgives me if it denies me a seat on a plane? 
If you are performing official travel and a carrier denies you a confirmed reserved seat on a plane, you must give your agency any payment you receive for liquidated damages. You must ensure the carrier shows the “Treasurer of the United States” as payee on the compensation check and then forward the payment to the appropriate agency official. 
ﾠ
ﾠ
for voluntarily vacating my seat on my scheduled 
airline flight when the airline asks for volunteers? 
Yes: 
	ﾠIf voluntarily vacating your seat will not interfere with performing your official duties; and 
	(b) If additional travel expenses, incurred as a result of vacating your seat, are borne by you and are not reimbursed; but 
	ﾠIf volunteering delays your travel during duty hours, your agency will charge you with annual leave for the addi-tional hours. 

Airline Accommodations 
ﾠ
ﾠavailable? 
The following classes of air accommodations are available: 
ﾠCoach-class. The basic class of accommodations offered to travelers regardless of fare paid.  ﾭist” or “economy-class” are sometimes used for this class of accommodation. When authorizing this class of accommoda-tion, use of the contract city-pair fare is mandatory. 
	(b) Business-class. A premium-class of accommodation offered by the airlines that is higher than coach and lower than first class, in both cost and amenities.  This class of accomﾭmodation is generally referred to as “business, business elite, business first, world business, connoisseur, or envoy” depending on the airline.  Not all city-pair fares are available in business-class, and even when use of business-class is authorized, the use of business-class city-pair fares is optional.  This class of service may only be authorized in accordance with the provisions of §301-10.124 of this part. 
	ﾠFirst-class. Generally, the highest class of accommo-dation offered by the airlines in terms of both cost and amen-ities and termed “first-class” by the airlines and any reservation system. This class of accommodation may only be authorized in accordance with the provisions of §301-10.123 of this part.  There are no contract city-pair fares for this class of accommodation. 
	(d) Single-class. This term applies when an airline offers only one class of accommodations to all travelers. 

ﾠ
ﾠI use? 
For official business travel, both domestic and interna-tional, you must use coach-class accommodations, except as provided under §§301-10.123 and 301-10.124. 
ﾠ
ﾠaccommodations? 
You may use first-class airline accommodations only when your agency specifically authorizes/approves your use of such accommodations, for the reasons given under ﾠ through (d) of this section. 
	ﾠﾭsonably available. “Reasonably available” means available on an airline that is scheduled to leave within 24 hours of your proposed departure time, or scheduled to arrive within 24 hours of your proposed arrival time. 
	(b) When use of first-class is necessary to accommodate a disability or other special need. A disability must be substan-tiated annually in a written statement by a competent medical authority. A special need must be substantiated in writing according to your agency’s procedures. If you are authorized under §301-13.3(a) of this chapter to have an attendant accompanyyou, your agency also may authorize the attendant to use first-class accommodations if you require the atten-dant’s services en route. 
	ﾠWhen exceptional security circumstances require first-class travel. Exceptional security circumstances are deter-mined by your agency and include, but are not limited to: 
	(1) Use of other than first-class accommodations would endanger your life or Government property; 
	(2) You are an agent on protective detail and you are accompanying an individual authorized to use first-class accommodations; or 

(3) You are a courier or control officer accompanying controlled pouches or packages. 
(d) When required because of agency mission. 
Note to §301-10.123: You may upgrade to first-class at your personal expense, including through redemption of fre-quent flyer benefits. 
ﾠ
ﾠaccommodations? 
Only when your agency specifically authorizes/approves your use of such accommodations, for the reasons given under paragraphs (a) through (i) of this section. 
	ﾠRegularly scheduled flights between origin/destination points (including connecting points) provide only first-class and business-class accommodations and you certify such on your voucher; or 
	(b) No space is available in coach-class accommodations in time to accomplish the mission, which is urgent and cannot be postponed; or 
	ﾠﾭsary to accommodate your disability or other special need. Disability must be substantiated in writing by a competent medical authority. Special need must be substantiated in writ-ing according to your agency’s procedures. If you are autho-rized under §301-13.3(a) of this chapter to have an attendant accompany you, your agency also may authorize the attendant to use business-class accommodations if you require the attendant’s services en route; or 
	(d) Security purposes or exceptional circumstances as determined by your agency make the use of business-class accommodations essential to the successful performance of the agency’s mission; or 
	ﾠCoach-class accommodations on an authorized/ approved foreign air carrier do not provide adequate sanita-tion or health standards; or 
	(f) The use results in an overall cost savings to the Govern-ment by avoiding additional subsistence costs, overtime, or lost productive time while awaiting coach-class accommoda-tions; or 
	(g) Your transportation costs are paid in full through agency acceptance of payment from a non-federal source in accordance with ﾠ of this title; or 
	(h) Where the origin and/or destination are OCONUS, and the scheduled flight time, including stopovers and change of planes, is in excess of 14 hours. (In this instance you will not be eligible for a rest stop en route or a rest period upon arrival at your duty site.); or 

ﾠWhen required because of agency mission. 
Note to §301-10.124: You may upgrade to business-class at your personal expense, including through redemption of frequent flyer benefits. 
Use of United States Flag Air Carriers 
ﾠ
ﾠ
For purposes of the use of United States flag air carriers, “United States” means the 50 states, the District of Columbia, and the territories and possessions of the United States ﾠ
ﾠ
ﾠ
ﾠcarrier? 
Anyone whose air travel is financed by U.S. Government funds, except as provided in §§301-10.135, 301-10.136, and 301-10.137. 
ﾠ
ﾠ
An air carrier which holds a certificate under ﾠ
ﾠoperating under a permit. 
ﾠ
ﾠ
U.S. flag air carrier service is service provided on an air ﾠ
ﾠwhich service is authorized either by the carrier’s certificate or by exemption or regulation. U.S. flag air carrier service also includes service provided under a code share agreement ﾠFederal Regulations when the ticket, or documentation for an electronic ticket, identifies the U.S. flag air carrier’s designa-tor code and flight number. 
ﾠ
ﾠcarrier service? 
ﾠ
ﾠto as the “Fly America Act,” to use U.S. flag air carrier service for all air travel funded by the U.S. Government, except as provided in §§301-10.136 and 301-10.137 or when one of the following exceptions applies: 
	ﾠUse of a foreign air carrier is determined to be a matter of necessity in accordance with §301-10.138; or 
	(b) The transportation is provided under a bilateral or mul-tilateral air transportation agreement to which the United States Government and the government of a foreign country are parties, and which the Department of Transportation has determined meets the requirements of the Fly America Act; or 
	ﾠYou are an officer or employee of the Department of State, United States Information Agency, United States Inter-national Development Cooperation Agency, or the Arms Control Disarmament Agency, and your travel is paid with funds appropriated to one of these agencies, and your travel is between two places outside the United States; or 
	(d) No U.S. flag air carrier provides service on a particular leg of the route, in which case foreign air carrier service may be used, but only to or from the nearest interchange point on 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-10—Transportation Expenses §301-10.142 
a usually traveled route to connect with U.S. flag air carrier service; or 
	ﾠA U.S. flag air carrier involuntarily reroutes your travel on a foreign air carrier; or 
	(f) Service on a foreign air carrier would be three hours or less, and use of the U.S. flag air carrier would at least double your en route travel time; or 
	(g) When the costs of transportation are reimbursed in full by a third party, such as a foreign government, international agency, or other organization. 

ﾠ
ﾠrequirements apply when I travel between the United States and another country? 
The exceptions are: 
	ﾠIf a U.S. flag air carrier offers nonstop or direct service (no aircraft change) from your origin to your destination, you must use the U.S. flag air carrier service unless such use would extend your travel time, including delay at origin, by 24 hours or more. 
	(b) If a U.S. flag air carrier does not offer nonstop or direct service (no aircraft change) between your origin and your des-tination, you must use a U.S. flag air carrier on every portion of the route where it provides service unless, when compared to using a foreign air carrier, such use would: 
	(1) Increase the number of aircraft changes you must make outside of the U.S. by 2 or more; or 
	(2) Extend your travel time by at least 6 hours or more; or 
	(3) Require a connecting time of 4 hours or more at an overseas interchange point. 

ﾠ
ﾠrequirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service between my origin and my destination? 
You must always use a U.S. flag carrier for such travel, unless, when compared to using a foreign air carrier, such use would: 
	ﾠIncrease the number of aircraft changes you must make en route by 2 or more; or 
	(b) Extend your travel time by 6 hours or more; or 
	ﾠRequire a connecting time of 4 hours or more at an overseas interchange point. 

ﾠ
ﾠservice deemed a matter of necessity? 
	ﾠForeign air carrier service is deemed a necessity when service by a U.S. flag air carrier is available, but 
	(1) Cannot provide the air transportation needed; or 
	(2) Will not accomplish the agency’s mission. 
	(b) Necessity includes, but is not limited to, the following circumstances: 

	(1) When the agency determines that use of a foreign air carrier is necessary for medical reasons, including use of for-eign air carrier service to reduce the number of connections and possible delays in the transportation of persons in need of medical treatment; or 
	(2) When use of a foreign air carrier is required to avoid an unreasonable risk to your safety and is approved by your ﾠforeign air carrier service based on an unreasonable risk to your safety must be approved by your agency on a case by case basis. An agency determination and approval of use of a foreign air carrier based on a threat against a U.S. flag air car-rier must be supported by a travel advisory notice issued by the Federal Aviation Administration and the Department of State. An agency determination and approval of use of a for-eign air carrier based on a threat against Government employ-ees or other travelers must be supported by evidence of the threat(s) that form the basis of the determination and approval; or 
	(3) When you cannot purchase a ticket in your autho-rized class of service on a U.S. flag air carrier, and a seat is available in your authorized class of service on a foreign air carrier. 

ﾠ
ﾠcost of my ticket is less than traveling by a U.S. flag air carrier? 
No. Foreign air carrier service may not be used solely based on the cost of your ticket. 
ﾠ
ﾠis preferred by or more convenient for my agency or me? 
No. You must use U.S. flag air carrier service, unless you meet one of the exceptions in §301-10.135, 301-10.136, or 301-10.137 or unless foreign air carrier service is deemed a matter of necessity under §301-10.138. 
ﾠ
ﾠdocuments if I use a foreign air carrier? 
Yes, you must provide a certification, as required in §301-10.142 and any other documents required by your agency. Your agency cannot pay your foreign air carrier fare if you do not provide the required certification. 
ﾠ
ﾠ
The certification must include: 
	ﾠYour name; 
	(b) The dates that you traveled; 
	ﾠThe origin and the destination of your travel; 

(d) A detailed itinerary of your travel, name of the air car-rier and flight number for each leg of the trip; and 
ﾠA statement explaining why you met one of the excep-tions in §301-10.135, 301-10.136, or 301-10.137 or a copy of your agency’s written approval that foreign air carrier service was deemed a matter of necessity in accordance with §301-10.138. 
ﾠ
ﾠforeign air carrier? 
You will not be reimbursed for any transportation cost for which you improperly use foreign air carrier service. If you are authorized by your agency to use U.S. flag air carrier ser-vice for your entire trip, and you improperly use a foreign air ﾠted under this regulation), your transportation cost on the for-eign air carrier will not be payable by your agency. If your agency authorizes you to use U.S. flag air carrier service for part of your trip and foreign air carrier service for another part of your trip, and you improperly use a foreign air carrier ﾠted under this regulation), your agency will pay the transpor-tation cost on the foreign air carrier for only the portion(s) of the trip for which you were authorized to use foreign air car-rier service. The agency must establish internal procedures for denying reimbursement to travelers when use of a foreign air carrier was neither authorized nor otherwise permitted under this regulation. 
Train 
ﾠ
ﾠavailable? 
	ﾠCoach-class—The basic class of accommodations offered by a rail carrier to passengers that includes a level of service available to all passengers regardless of the fare paid. Coach-class includesreserved coach accommodationsas well as slumber coach accommodations when overnight train travel is involved. 
	(b) Slumber coach—ﾭtions on trains offering such accommodations, or the lowest level of sleeping accommodations available on a train that does not offer slumber coach accommodations. 
	ﾠFirst-class—Includes bedrooms, roomettes, club ser-vice, parlor car accommodations, or other premium accom-modations. 
	(d) Business class—A class of service offered on Amtrak Acela or Metroliner extra fare train service. 

ﾠ
ﾠuse? 
You must use coach-class accommodations for all train travel, except when your agency authorizes first-class service. 
ﾠ
ﾠaccommodations? 
Only when your agency specifically authorizes/approves your use of first-class train accommodations under ﾠ through (d) of this section. 
	ﾠNo coach-class accommodations are reasonably avail-able. “Reasonably available” means available and scheduled to leave within 24hours of the employee’s proposed departure time, or scheduled to arrive within 24 hours of the employee’s proposed arrival time. 
	(b) When use of first-class is necessary to accommodate a disability or other special need. A disability must be substan-tiated in writing by competent medical authority. A special need must be substantiated in writing according to your agency’s procedures. If you are authorized under §301-13.3(a) of this chapter to have an attendant accompany you, your agency also may authorize the attendant to use first-class accommodations if you require the attendant’s services en route. 
	ﾠWhen exceptional security circumstances require first-class travel. Exceptional security circumstances include, but are not limited to: 
	(1) Use of other than first-class accommodations would endanger your life or Government property; 
	(2) You are an agent on protective detail and you are accompanying an individual authorized to use first-class accommodations; or 
	(3) You are a courier or control officer accompanying controlled pouches or packages. 
	(d) Inadequate foreign coach-class train accommoda-tions. When coach-class train accommodations on a foreign rail carrier do not provide adequate sanitation or health stan-dards. 

ﾠ
ﾠ
A train that operates at an increased fare due to the extra ﾠ
ﾠ
ﾠ
You may use extra-fare train service whenever your agency determines it is more advantageous to the Govern-ment or is required for security reasons. The use of the lowest class of service available on any AMTRAK Acela or Metro-liner train service (including Acela Express) is deemed advantageous to the Government and no further agency approval is needed. On the Amtrak Acela Express or Metro-liner train service, the lowest available class is business and on the Amtrak Regional train service the lowest available class of service is coach. AMTRAK Acela and Metroliner first-class accommodations may be authorized/approved only as provided in §301-10.162. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-11—Per Diem Expenses §301-11.8 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠor actual expense)? 
When: 
	ﾠYou perform official travel away from your official sta-tion, or other areas defined by your agency; 
	(b) You incur per diem expenses while performing official travel; and 

ﾠYou are in a travel status for more than 12 hours. 
ﾠ
ﾠmy official travel is 12 hours or less? 
No. 
ﾠ
ﾠdiem allowance or actual expense)? 
Yes, unless: 
	ﾠYou perform travel to a training event under the Govﾠ
ﾠyou agree not to be paid per diem expenses; or 
	(b) You perform pre-employment interview travel, and the interviewing agency does not authorize payment of per diem expenses. 

ﾠ
ﾠdiem on the same trip? 
Yes, you may be reimbursed both actual expense and per diem during a single trip, but only one method of reimburse-ment may be authorized for any given calendar day except as provided in §301-11.305 or 301-11.306. Your agency must determine when the transition between the reimbursement methods occurs. 
ﾠ
ﾠreimbursed? 
Per diem expenses will be reimbursed by the: 
	ﾠLodgings-plus per diem method; 
	(b) Reduced per diem method; 

ﾠConference lodging allowance method (see §§301-74.7 and 301-74.22 of this chapter); or 
(d) Actual expense method. 
ﾠ
ﾠexpense rates? 
Consult this table to find out where to access per diem rates for various types of Government travel: 
For travel in 	Rates set by 	For per diem and actual expense see 	
(a) Continental United States (CONUS) 	General Services Administration 	For per diem, see applicable FTR Per Diem Bulletins issued periodically by the Office of Governmentwide Policy, Office of Transportation and Personal Property, Travel Management Policy, and available on the Internet at http:// www.gsa.gov/perdiem for actual expense, see 41 CFR 301-11.303 and 301-11.305. 	
(b) Non-foreign areas 	Department of Defense (Per Diem, Travel and Transportation Allowance Committee (PDTATAC)) 	Per Diem Bulletins issued by PDTATAC and published periodically in the Federal Register or Internet at https:// secureapp2.hqda.pentagon.mi l/perdiem/perdiemrates.html. (Rates also appear in section 925, a per diem supplement to the Department of State Standardized Regulations (Government Civilians—Foreign Areas).) 	
(c) Foreign areas 	Department of State 	A per diem supplement to section 925, Department of State Standardized Regulations (Government Civilians—Foreign Areas and available on the Internet at www.state.gov). 	

ﾠ
ﾠreimbursement rate? 
Your TDY location determines your maximum per diem reimbursement rate. If you arrive at your lodging location after 12 midnight, you claim lodging cost for the preceding calendar day. If no lodging is required, the applicable M&IE reimbursement rate is the rate for the TDY location. (See §301-11.102.) 
ﾠ
ﾠreceive if lodging is not available at my TDY location? 
If lodging is not available at your TDY location, your agency may authorize or approve the maximum per diem rate for the location where lodging is obtained. 
ﾠ
ﾠ
ﾠ
ﾠentitlement start/stop? 
Your per diem or actual expense entitlement starts on the day you depart your home, office, or other authorized point and ends on the day you return to your home, office or other authorized point. 
ﾠ
ﾠdates and times on my travel claim? 
You must record the date of departure from, and arrival at, the official station or any other place travel begins or ends. You must show this same information for points where you perform TDY or for a stopover or official rest stop location when the arrival or departure affects your per diem allowance or other travel expenses. You also should show the dates for other points visited. You do not have to record departure/ arrival times, but you must annotate your travel claim when your travel is more than 12 hours but not exceeding 24 hours to reflect that fact. 
ﾠ
ﾠ
You must make your lodging reservations through your agency travel management service as required by ﾠof this chapter. 
ﾠ
ﾠreimbursement? 
Your agency will reimburse you for different types of lodg-ing as follows: 
	ﾠConventional lodgings. (Hotel/motel, boarding house, etc.) You will be reimbursed the single occupancy rate. 
	(b) Government quarters. You will be reimbursed, as a lodging expense, the fee or service charge you pay for use of the quarters. 
	ﾠLodging with friend(s) or relative(s) (with or without charge). You may be reimbursed for additional costs your host incurs in accommodating you only if you are able to sub-stantiate the costs and your agency determines them to be rea-sonable. You will not be reimbursed the cost of comparable conventional lodging in the area or a flat ``token” amount. 
	(d) Nonconventional lodging. You may be reimbursed the cost of other types of lodging when there are no conventional ﾠconventional facilities are in short supply because of an influx ﾠtional sporting event). Such lodging includes college dormi-tories or similar facilities or rooms not offered commercially but made available to the public by area residents in their homes. 
	ﾠRecreational vehicle (trailer/camper). You may be reimbursed for expenses (parking fees, fees for connection, 

use, and disconnection of utilities, electricity, gas, water and sewage, bath orshower fees, and dumping fees) which may be considered as a lodging cost. 
ﾠ
ﾠaffect my per diem reimbursement? 
Your reimbursement is limited to one-half of the double occupancy rate if the person sharing the room is another Gov-ernment employee on official travel. If the person sharing the room is not a Government employee on official travel, your reimbursement is limited to the single occupancy rate. 
ﾠ
ﾠI rent lodging on a long-term basis? 
When you obtain lodging on a long-term basis ﾠby dividing the total lodging cost by the number of days of occupancy for which you are entitled to per diem, provided the cost does not exceed the daily rate of conventional lodg-ing. Otherwise the daily lodging cost is computed by dividing the total lodging cost by the number of days in the rental period. Reimbursement, including an appropriate amount for M&IE, may not exceed the maximum daily per diem rate for the TDY location. 
ﾠ
ﾠdaily lodging cost when I rent on a long-term basis? 
When you rent a room, apartment, house, or other lodging ﾠexpenses may be considered part of the lodging cost: 
	ﾠThe rental cost for a furnished dwelling; if unfurnished, the rental cost of the dwelling and the rental cost of appropriﾠerator, chairs, tables, bed, sofa, television, or vacuum cleaner); 
	(b) Cost of connecting/disconnecting and using utilities; 
	ﾠCost of reasonable maid fees and cleaning charges; 
	(d) Monthly telephone use fee (does not include installa-tion and long-distance calls); and, 
	ﾠIf ordinarily included in the price of a hotel/motel room ﾠTV charges and plug-in charges for automobile head bolt heaters). 

ﾠ
ﾠmy lodging expenses and myTDY is curtailed, canceled or interrupted for official purposesor for other reasons beyond my control that are acceptable to my agency? 
If you sought to obtain a refund or otherwise took steps to minimize the cost, your agency may reimburse expenses that are not refundable, including a forfeited rental deposit. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-11—Per Diem Expenses 
ﾠ
ﾠreimbursement, will it reduce my M&IE allowance for a meal(s) provided by a common carrier or for a complimentary meal(s) provided by a hotel/motel? 
No. A meal provided by a common carrier or a complimen-tary meal provided by a hotel/motel does not affect your per diem. 
ﾠ
ﾠfurnished by the Government or is included in the registration fee? 
Except as provided in §301-11.17, your M&IE rate must be adjusted for a meal(s) furnished to you by the Government (including meals furnished under the authority of ﾠof this Title) by deducting the appropriate amount shown in the chart in this section for travel within CONUS and the chart in ﾠof this Chapter for meal deductions for OCO-NUS and foreign travel. The total amount of deductions made will not cause you to receive less than the amount allowed for incidental expenses. 
Total 							
M&IE 	$39 	$44 	$49 	$54 	$59 	$64 	
							
Breakfast 	7 	8 	9 	10 	11 	12 	
Lunch 	11 	12 	13 	15 	16 	18 	
Dinner 	18 	21 	24 	26 	29 	31 	
Incidentals 	3 	3 	3 	3 	3 	3 	

ﾠ
ﾠacross the international dateline (IDL)? 
When you cross the IDL your actual elapsed travel time will be used to compute your per diem entitlement rather than calendar days. 
ﾠ
ﾠwhile I am traveling? 
	ﾠYour agency may authorize a rest period not in excess of 24 hours at either an intermediate point or at your destina-tion if: 
	(1) Either your origin or destination point is OCONUS; 
	(2) Your scheduled flight time, including stopovers, exceeds 14 hours; 
	(3) Travel is by a direct or usually traveled route; and 
	(4) Travel is by coach-class service. 
	(b) When a rest stop is authorized the applicable per diem rate is the rate for the rest stop location. 

ﾠ
ﾠexpenses on leave or non-workdays (weekend, legal Federal Government holiday, or other scheduled non-workdays) while I am on official travel? 
ﾠIn general, you will be reimbursed as long as your travel status requires your stay to include a non-workday, ﾠMonday you will be reimbursed for Saturday and Sunday), however, your agency should determine the most cost effec
§301-11.25 
ﾠdiem or actual expenses or permitting your return to your official station). 
(b) Your agency will determine whether you will be reim-bursed for non-workdays when you take leave immediately ﾠ
Note to §301-11.21: If emergency travel is involved due to an incapacitating illness or injury, the rules in ﾠ of this chapter govern. 
ﾠ
ﾠ
reimbursement if I am required to return to my official 
station on a non-workday? 
If required by your agency to return to your official station on a non-workday, you will be reimbursed the amount allow-able for return travel. 
ﾠ
ﾠ
agency may reimburse me to return home or to my 
official station for non-workdays during a TDY 
assignment? 
Your agency may authorize per diem or actual expense and round-trip transportation expenses for periodic return travel on non-workdays to your home or official station under the following circumstances: 
	ﾠThe agency requires you to return to your official sta-tion to perform official business; or 
	(b) The agency will realize a substantial cost savings by returning you home; or 
	ﾠPeriodic return travel home is justified incident to an extended TDY assignment. 

ﾠ
ﾠ
voluntarily return home or to my official station on 
non-workdays during my TDY assignment? 
If you voluntarily return home or to your official station on non-workdays during a TDY assignment, the maximum reim-bursement for round trip transportation and per diem or actual expense is limited to what would have been allowed had you remained at the TDY location. 
ﾠ
ﾠclaimed travel expenses? 
Yes.  You must provide a lodging receipt and a receipt for every authorized expense over $75, or provide a reason acceptable to your agency explaining why you are unable to furnish the necessary receipt(s) (see §301-52.4 of this chapter). 
Note to 301-11.25:  Hard copy receipts should be electron-ically scanned andsubmittedwith your electronic travel claim when your agency has fully deployed ETS and notifies you that electronic scanning is available within your agency (see §301-50.3 of this chapter).  You may submit a hard copy receipt, in accordance with your agency’s policies, to support 
ﾠ
ﾠ
a claimed travel expense only when electronic imaging is not available within your agency. 
ﾠ
ﾠ
If you travel to a location where the per diem rate is insuf-ficient to meet necessary expenses, you may submit a request, containing pertinent lodging and meal cost data, through your agency asking that the location be surveyed. Depending on the location in question your agency may submit the survey request to: 
For CONUS 
For non-foreign area 
For foreign area locations 
locations locations 
General Services Department of 
Department of State, 

Defense, Per Diem, 
Director of Office of 
Travel and 

Governmentwide 
Transportation, 
State Annex 29, 

Allowance 
Room 262, Attn: Travel 
Committee 
Washington, DC Management Division 
(PDTATAC), 
20522-2902. (MTT), 
Hoffman Building #1, Washington, DC 

20405. 
2461 Eisenhower Ave., Alexandria, VA 22331-1300 
ﾠ
ﾠthe Government per diem rate? 
No. Lodging taxes paid by you are reimbursable as a mis-cellaneous travel expense limited to the taxes on reimbursable lodging costs. For example, if your agency authorizes you a maximum lodging rate of $50 per night, and you elect to stay at a hotel that costs $100 per night, you can only claim the amount of taxes on $50, which is the maximum authorized lodging amount. This section is effective January 1, 1999, for CONUS locations and effective January 1, 2000, for non-for-eign areas. For foreign areas, lodging taxes have not been removed from foreign per diem rates established by the Department of State. Separate claims for lodging taxes incurred in foreign areas are not allowed. 
ﾠ
ﾠrequired to pay applicable lodging taxes? 
Yes, unless exempted by the State of local jurisdiction. 
ﾠ
ﾠgeneric federal, state or local tax exempt certificate? 
Exemptions from taxes for Federal travelers, and the forms required to claim them, vary from location to location. The GSA Per Diem Rates webpage (http://gsa.gov/perdiem) pro-vides more information on State tax exemptions. 
ﾠ
ﾠ
rate plus applicable taxes exceeds my lodging 
reimbursement? 
You may request reimbursement on an actual expense basis, not to exceed 300 percent of the maximum per diem allowance. Approval of actual expenses is usually in advance of travel and at the discretion of your agency. (See §301-11.302.) 
ﾠ
ﾠexpenses reimbursable? 
Yes. The expenses incurred for laundry, cleaning and pressing of clothing at a TDY location are reimbursable as a miscellaneous travel expense. However, you must incur a minimum of 4 consecutive nights lodging on official travel to qualify for this reimbursement. Laundry and dry cleaning expenses have not been removed from foreign per diem rates established by the Department of State, or from non-foreign area per diem rates established by the Department of Defense. Separate claims for laundry and dry cleaning expenses incurred in foreign areas and non-foreign areas are not allowed. 
ﾠ
ﾠ
deposit in situations where a lodging facility requires 
the payment of a deposit, prior to the beginning of my 
scheduled official travel? 
Yes, your agency may reimburse you for an advance room deposit, when such a deposit is required by the lodging facil-ity to secure a room reservation, prior to the beginning of your scheduled official travel. However, if you are reimbursed the advance room deposit, but fail to perform the scheduled offi-cial travel for reasons not acceptable to your agency, resulting in forfeit of the deposit, you are indebted to the Government for that amount and must repay it in a manner prescribed by your agency. 
ﾠ
ﾠ
ﾠLodgings-plus per diem? 
When travel is more than 12 hours and overnight lodging is required you are reimbursed your actual lodging cost not to exceed the maximum lodging rate for the TDY location or stopover point. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-11—Per Diem Expenses 
ﾠ
ﾠ
	ﾠExcept as provided in ﾠ of this section, your allowance is as shown in the following table: 
	(b) If you travel by ship, either commercial or Govern-ment, your agency will determine an appropriate M&IE rate within the applicable maximum rate allowable. 

When travel is 	Your allowance is 	
More than 12 but less than 24 hours 	75 percent of the applicable M&IE rate. 	
24 hours or more, on 	The day of departure 	75 percent of the applicable M&IE rate. 	
	Full days of travel 	100 percent of the applicable M&IE rate. 	
	The last day of travel 	75 percent of the applicable M&IE rate. 	

ﾠ
ﾠ
For days of travel which 	Your applicable M&IE rate is 	
Require lodging 	The M&IE rate applicable for the TDY location or stopover point. 	
Do not require lodging, and 	Travel is more than 12 hours but less than 24 hours. 	The M&IE rate applicable to the TDY site or the highest M&IE rate applicable when multiple locations are involved). 	
	Travel is 24 hours or more, and you are traveling to a new TDY site or stopover point at midnight. 	The M&IE rate applicable to the new TDY site or stopover point. 	
	Travel is 24 hours or more, and you are returning to your official station. 	The M&IE rate applicable to the previous day of travel. 	

ﾠ
ﾠ
ﾠprescribe a reduced per diem rate lower than the prescribed maximum? 
Under the following circumstances: 
	ﾠWhen your agency can determine in advance that lodg-ing and/or meal costs will be lower than the per diem rate; and 
	(b) The lowest authorized per diem rate must be stated in your travel authorization in advance of your travel. 

ﾠ
ﾠ
ﾠwarranted? 
When: 
§301-11.306 
	ﾠLodging and/or meals are procured at a prearranged place such as a hotel where a meeting, conference or training session is held; 
	(b) Costs have escalated because of special events ﾠFair, conventions, natural disasters); lodging and meal expenses within prescribed allowances cannot be obtained nearby; and costs to commute to/from the nearby location consume most or all of the savings achieved from occupying less expensive lodging; 
	ﾠBecause of mission requirements; or 
	(d) Any other reason approved within your agency. 

ﾠ
ﾠmy request for actual expense? 
Any official designated by the head of your agency. 
ﾠ
ﾠreimbursement under actual expense? 
Request for authorization for reimbursement under actual expense should be made in advance of travel. However, sub-ject to your agency’s policy, after the fact approvals may be granted when supported by an explanation acceptable to your agency. 
ﾠ
ﾠreimbursed under actual expense? 
The maximum amount that you may be reimbursed under actual expense is limited to 300 percent (rounded to the next higher dollar) of the applicable maximum per diem rate. However, subject to your agency’s policy, a lesser amount may be authorized. 
ﾠ
ﾠauthorized amount? 
When authorized actual expense and your expenses are less than the locality per diem rate or the authorized amount, reimbursement is limited to the expenses incurred. 
ﾠ
ﾠpercent ceiling? 
Your reimbursement is limited to the 300 percent ceiling. There is no authority to exceed this ceiling. 
ﾠ
ﾠunder actual expense? 
You must itemize all expenses, including meals, (each meal must be itemized separately) for which you will be reim-bursed under actual expense. However, expenses that do not ﾠaged over the number of days your agency authorizes/ approves actual expenses. Receipts are required for lodging, regardless of amount and any individual meal when the cost exceeds $75. Your agency may require receipts for other allowable per diem expenses, but it must inform you of this requirement in advance of travel. When your agency limits M&IE reimbursement to either the prescribed maximum M&IE rate for the locality concerned or a reduced M&IE rate, it may or may not require M&IE itemization at its discretion. 
ﾠAllowance (ITRA), Tax Years 1993 and 1994

General 
ﾠ
ﾠAllowance (ITRA)?
The ITRA is an allowance designed to reimburse Federal, State and local income taxes incurred incident to an extended TDY assignment at one location. 
ﾠ
ﾠ
An employee (and spouse, if filing jointly) who was in a TDY status for an extended period at one location, and who incurred Federal, State, or local income taxes on amounts received as reimbursement for official travel expenses. 
ﾠ
ﾠ
(FICA) and Medicare deductions included in any 
reimbursement under this part? 
No. Reimbursement is limited to income taxes. 
Employee Responsibilities 
ﾠ
ﾠadditional income taxes incurred? 
Yes. A claim must be submitted in accordance with your agency’s policy. 
ﾠ
ﾠ
or interest payment due to incorrect income tax 
withholdings, are those payments reimbursable? 
Yes, for the total amount of the income tax penalty and/or interest assessed by the IRS for tax years 1993 and 1994 only. 
ﾠ
ﾠsubstantiate my claim? 
Your agency will determine what documentation is sufficient. (See §301-11.531.) 
ﾠ
ﾠdetermine my ITRA? 
Your agency should: 
ﾠDetermine Federal, State and local marginal tax rates by using the procedures and the marginal tax tables estab-lished for the relocation income tax allowance in §302-11.7, §302-11.8, and ﾠ, B, C and D to ﾠ of this title; or 
301-11-6 (Amendment 2007-05) 
FEDERAL TRAVEL REGULATION 
(b) ﾭtion shown in §301-11.535. 
ﾠ
ﾠ
Yes. The amount received must be reported as taxable income in the year in which received, but you are eligible to receive an allowance to cover the taxes assessed on the ITRA under §301-11.528. 
ﾠ
ﾠ
additional tax liability on the covered ITRA in lieu of 
submitting another claim? 
Yes, if agreed to in writing by your agency and with the understanding that you will be responsible for any income taxes due without further reimbursement. 
ﾠ
ﾠITRA paid? 
ﾠReimbursement is as illustrated: 
Lump Sum ITRA Tax Paid to Employee 		
ITRA reimbursement for tax year 1993 	$14,435 	
Federal Tax liability on ITRA Reimbursement (@ 28%) 	4,042 	
VA State tax liability (@ 5.75%) 	830 	
Local tax liability 	0 	
Total reimbursement 	19,307 	

(b) Reimbursement of the ITRA and the tax on the ITRA is a final lump sum payment with no further reimbursement. You will be responsible for any income taxes due on $19,307. 
ﾠ
ﾠany additional reimbursement? 
ﾭment received. Your agency will calculate the tax on the tax ﾠreimbursements of the relocation income tax allowance (see §302-11.8 of this title). 
Agency Responsibilities 
ﾠ
ﾠsubmit to substantiate a claim? 
You must determine what documentation you require to be submitted with the employee’s claim. It can include: 
	ﾠA certified statement as prescribed in §302-17.10 of this title or copies of completed Federal, State and local tax return for the tax year in which the taxes were withheld and paid. 
	(b) ﾠ
	ﾠAny documentation received from the IRS identifying any interest or penalty payment (tax years 1993 and 1994 only). 
	(d) Any other documentation necessary to substantiate the claim. 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-12—Miscellaneous Expenses §301-12.2 
ﾠ
Authority: ﾠ
ﾠcellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of ﾠ
ﾠsuch expenses include, but are not limited to the following: reimbursable? 
When the following items have been authorized or approved by your agency, they will be reimbursed as a mis-
General expenses 	Fees to obtain money 	Special expenses of foreign travel 	
Baggage expenses as described in §301-12.2 Services of guides, interpreters, drivers Services of an attendant as described in §301-13.3 Use of computers, printers, faxing machines, and scanners Services of typists, data processors, or stenographers Storage of property used on official business Hire of conference center room or hotel room for official business Official telephone calls/service (see note). Faxes, telegrams, cablegrams, or radiograms Lodging taxes as prescribed in §301-11.27 Laundry, cleaning and pressing of clothing expenses as prescribed in §301-11.31 Energy surcharge and lodging resort fee(s) (when such fee(s) is/are not optional) 	Fees for travelers checks Fees for money orders Fees for certified checks Transaction fees for use of automated teller machines (ATMs)—Government contractor-issued charge card 	Commissions on conversion of foreign currency Passport and/or visa fees, including fees for a physical examination if one is required to obtain a passport and/or visa and such examination could not be obtained at a Government facility.  Reimbursement for such fees may include travel and transportation costs to the passport/visa issuing office if located outside the local commuting area of the employee’s official duty station and the traveler’s presence at that office is mandatory. Costs of photographs for passports and visas Foreign country exit fees Costs of birth, health, and identity certificates Charges for inoculations that cannot be obtained through a Federal dispensary 	

Note to §301-12.1: You should use Government provided services for all official communications. When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency. 
ﾠ
ﾠ
Your agency may reimburse expenses related to baggage as follows: 
	ﾠTransportation charges for authorized excess; 
	(b) Necessary charges for transferring baggage; 

	ﾠNecessary charges for storage of baggage when such charges are the result of official business; 
	(d) Charges for checking baggage; and 
	ﾠCharges or tips at transportation terminals for handling Government property carried by the traveler. 

This page intentionally left blank. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-50—Arranging for Travel Services §301-50.8 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠvariants throughout this part refer? 
In this part, the pronouns “I”, “you”, and their variants refer to the employee. 
ﾠ
ﾠ
You must arrange your travel as designated by your agency and in accordance with this part. 
ﾠ
ﾠtravel? 
Yes, if you are an employee of an agency as defined in §301-1.1 of this chapter, you must use the E-Gov Travel Ser-vice when your agency makes it available to you. Until then, you must use your agency’s existing Travel Management Ser-vice (TMS) to make your travel arrangements. If you are an employee of the Department of Defense (DoD) or of the Gov-ernment of the District of Columbia, you must arrange your travel in accordance with your agency’s TMS. Your agency may grant an exception to required use of TMS/ETS under §§301-50.4, 301-73.102, or 301-73.104 of this chapter. 
ﾠ
ﾠ
use of TMS or ETS once my agency has fully deployed 
ETS? 
Yes, your agency head or his/her designee may grant an individual case exception to required use of your agency’s current TMS or to required use of ETS once your agency has fully deployed ETS, but only when your travel meets one of the following conditions: 
	ﾠSuch use would result in an unreasonable burden on mission accomplishment (e.g., emergency travel is involved and TMS/ETS is not accessible; you are performing invita-tional travel; or you have special needs or require disability accommodations under part 301-13 of this chapter). 
	(b) Such use would compromise a national security interest. 
	ﾠSuch use might endanger your life (e.g., you are travel-ing under the Federal witness protection program, or you are a threatened law enforcement/investigative officer traveling under part 301-13 of this chapter). 

ﾠ
ﾠ
TMS or the E-Gov TravelService, and an exception has 
not been approved? 
If you do not have an approved exception under §§301-50.4 or 301-73.104 of this chapter, you are responsible for any additional costs resulting from the failure to use the TMS or E-Gov Travel Service, including service fees, cancellation penalties, or other additional costs (e.g., higher airfares, rental car charges, or hotel rates). In addition, your agency may take appropriate disciplinary action. 
ﾠ
ﾠ
An online self-service booking tool is an Internet based system that permits travelers to make their own reservations for transportation (e.g., air, rail, and car rental) and lodging. ETS and some agency TMS’s incorporate a self service book-ing tool. 
ﾠ
ﾠonce ETS is available within my agency? 
Yes, you should use the online self-service booking tool offered by ETS or your agency’s TMS until ETS becomes available to you. 
Note to section 301-50.7: Some extenuating circum-stances for which you may not be able to use online self-ser-vice booking are (1) when you are attending a conference where the conference sponsor has negotiated with one or more lodging facilities to set aside a specific number of rooms for conference attendees and to ensure that a set aside room is available to you, you are required to book lodging directly with the lodging facility, (2) when your travel is to a remote location and it is not possible to book lodging accommoda-tions through the TMS or ETS, or (3) when such travel arrangements are so complex and circumstance will not allow you to book your travel through an online self-service book-ing tool. 
ﾠ
ﾠmay make? 
Yes, there are limits on travel arrangements you may make for common carrier, commercial lodging, and car rental accommodations. Such limitations include, but are not lim-ited to the following: 
	ﾠCommon carrier accommodations. ﾠis a mandatory user of the General Services Administration's city-pair contracts for air passenger transportation services, you must use the contract carrier, unless you have an approved exception (see §§301-10.106 and 301-10.108 of this chapter); 
	(2) You may use first-class accommodations only under §§301-10.123, 301-10.162, and 301-10.183 and business-class accommodations only under §301-10.124 of this chapter; and 
	(3) You must always use a U.S. Flag Air Carrier unless your travel circumstances meet one of the exceptions in §§301-10.131 through 301-10.143 of this chapter. 
	(b) Lodging accommodations. ﾠin a “fire safe” facility. This is a facility that meets the fire 

ﾠ
ﾠ
safety requirements of the Hotel and Motel Fire Safety Act of ﾠ
ﾠ
	(2) When selecting a commercial lodging facility, first consideration must be given to the commercial lodging facil-ities under FedRooms (FedRooms may be found on the Inter-net at http://www.fedrooms.gov ), all of which meet fire safety requirements, unless one or more of the following conditions exist: 
	ﾠAn FedRooms facility is not available at the loca-tion you need (e.g., there are no FedRooms facilities within a reasonable proximity of your temporary duty station, or there are no vacancies at the FedRooms facilities at that location). (Your agency’s TMS or E-Gov Travel Service (ETS) must provide you with a list of alternative facilities that meet the fire safety requirements of the Act). 
	ﾠYour agency has other contractual arrangements with commercial lodging facilities that meet the FEMA fire 

safety requirements at a lower cost than FedRooms proper-ties. 
(iii) Your agency determines on an individual case-by-case basis that it is not practical to use FedRooms facilities to meet mission requirements. 
	(iv) You are attending a conference with prearranged lodging accommodations and are required to book lodging directly with the lodging facility. 
	(v) Your travel is OCONUS.
	    (c) Car rental accommodations. ﾠuse a rental vehicle under §301-10.450 of this chapter, you must rent a vehicle from a vendor that participates in the Sur-face Deployment and Distribution Command (SDDC) U.S. Government Car Rental Agreement, unless you are OCONUS and no agreement is in place for your TDY location. SDDC has negotiated rental car agreements that include automatic unlimited mileage, collision damage insurance, and ceiling rates. 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-51—Paying Travel Expenses §301-51.100 
ﾠ
Authority: 5 U.S.C 5707. ﾠ is issued under the ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
Note to ﾠ: Use of the pronouns “I”, “you”, and their variants throughout this part refers to the employee. 
ﾠ
ﾠ
ﾠofficial travel expenses? 
You are required to use the Government contractor-issued travel charge card for all official travel expenses unless you have an exemption. 
ﾠ
ﾠemployees are exempt from the mandatory use of the Government contractor-issued travel charge card? 
The Administrator of General Services exempts the fol-lowing from the mandatory use of the Government contrac-tor-issued travel charge card: 
	ﾠExpenses incurred at a vendor that does not accept the Government contractor-issued travel charge card; 
	(b) Laundry/dry cleaning; 
	ﾠParking; 
	(d) Local transportation system; 
	ﾠTaxi; 
	(f) Tips; 
	(g) ﾠmeals or the Government contractor-issued travel charge card is not accepted); 
	(h) Phone calls (when a Government calling card is avail-able for use in accordance with agency policy); 
	(i) ﾠtravel charge card; 
	(j) ﾠ
	(k) New appointees; 
	(l) ﾠﾠ of this title, except en-route travel and househunting trip expenses; and 
	(m) Employees who travel 5 times or less a year. Even though exempt, agencies have the discretion to issue a travel charge card to such an employee. 

ﾠ
ﾠexemptions from the mandatory use of the Government contractor-issued travel charge card? 
The head of your agency or his/her designee(s) has (have) the authority to grant exemptions from the mandatory use of the Government contractor-issued travel charge card. 
ﾠ
ﾠprevent me from using the card on a voluntary basis? 
No, an exemption from use would not prevent you from using the Government contractor-issued travel charge card on a voluntary basis in accordance with your agency’s policy. 
ﾠ
ﾠreceive an exemption from use of the Government contractor-issued travel charge card? 
If you receive an exemption from use of the Government contractor-issued travel charge card, your agency may autho-rize one or a combination of the following methods of pay-ment: 
	ﾠPersonal funds, including cash or personal charge card; 
	(b) Travel advances; or 
	ﾠGovernment Transportation Request (GTR). 

Note to §301-51.5: City pair contractors are not required to accept payment by the methods in ﾠ or (b) of this section. 
ﾠ
ﾠtravel charge card for purposes other than those associated with official travel? 
No, the Government contractor-issued travel charge card may be used only for official travel related expenses. 
ﾠ
ﾠGovernment contractor-issued travel charge card for non-official travel purposes? 
If you use the Government contractor-issued travel charge card for purposes other than official travel, your agency may take appropriate disciplinary action. 
ﾠTransportation 
ﾠ
ﾠprocure common carrier transportation? 
You must use a Government contractor-issued individually billed travel card, centrally billed account, or GTR to procure contract passenger transportation services. For all other com
ﾠ
ﾠ
mon carrier transportation, you must use one of the methods specified in the following table: 
For passenger transportation services costing 	You must use 	Unless 	
(a) $10 or less, and air excess baggage charges of $15 or less for each leg of a trip. 	A Government contractor-issued individually billed travel card or centrally billed account. 	Use of the Government contractor-issued individually billed travel card is not accepted, its use is impracticable or special circumstances justify the use of a GTR. 	
(b) More than $10, but not more than $100. 	A Government contractor-issued individually billed travel card, centrally billed account, or GTR 	None of the other methods are practicable, you may use cash. 	
(c) More than $100 	Only a Government contractor-issued individually billed travel card, centrally billed account, or GTR. 	Your agency authorizes you to use a reduced fare for group, charter, or excursion arrangements or under emergency circumstances where the use of other methods is not possible. 	

FEDERAL TRAVEL REGULATION 
ﾠ
ﾠequivalent of cash? 
Use of one of the following payment methods of this sec-tion to procure common carrier transportation is considered the equivalent of cash and you must comply with the rules in ﾠ
ﾠposes. 
ﾠPersonal credit cards; 
	(b) Cash withdrawals obtained from an ATM using a Gov-ernment contractor-issued individually billed travel card; and 
	ﾠChecks, both personal and travelers (including those obtained through a travel payment system services program). 

ﾠ
ﾠ
affected if I make an unauthorized cash purchase of 
common carrier transportation? 
If you are a new employee or an invitational or infrequent traveler who is unaware of proper procedures for purchasing common carrier transportation, your agency may allow reim-bursement for the full cost of the transportation. In all other instances, your reimbursement will be limited to the cost of such transportation using the authorized method of payment. 
ﾠ
ﾠ
You are liable for any Government expenditure that is caused by your negligence in safeguarding the GTR or tickets received in exchange for the GTR. To avoid liability, immedi-ately report a lost or stolen GTR to your administrative office. If the lost or stolen GTR shows the carrier service desired, and point of origin, promptly notify in writing the named carrier ﾭered after having been reported as lost or stolen. Instead, report the recovered GTR to your administrative office. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-52—Claiming Reimbursement §301-52.9 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
Yes. 
ﾠ
ﾠclaim? 
You must provide the following: 
	ﾠAn itemized list of expenses and other information (specified in the listing of required standard data elements contained in ﾠ of this chapter, and any additional information your agency may specifically require), except: 
	(1) You may aggregate expenses for local telephone calls, local metropolitan transportation fares, and parking meter fees, except any individual expenses costing over $75 must be listed separately; 
	(2) When you are authorized lodgings-plus per diem, you must state the M&IE allowance on a daily basis; 
	(3) When you are authorized a reduced per diem, you must state the reduced rate your agency authorizes on a daily basis; and 
	(4) When your agency limits M&IE reimbursement to the prescribed maximum M&IE for the locality concerned, you must state the reduced rate on a daily basis. 
	(5) Your agency may or may not require itemization of M&IE when reimbursement is limited to either the maximum M&IE locality rate or a reduced M&IE rate is authorized. 
	(b) The type of leave and the number of hours of leave for each day; 
	ﾠThe date of arrival and departure from the TDY station and any non-duty points visited when youtravel by anindirect route other than a stopover to change planes or embark/dis-embark passengers; 
	(d) A signed statement, “I hereby assign to the United States any rights I may have against other parties in connec-tion with any reimbursable carrier transportation charges described herein,” when you use cash to pay for common car-rier transportation. 

ﾠ
ﾠformat and must the claim be signed? 
As soon as your agency fully deploys the E-Gov Travel Service (ETS), you must use the ETS to file all your travel claims. (Agencies are required to fully deploy the ETS no ﾠ
ﾠyour travel claim in the format prescribed by your agency. If the prescribed travel claim is hardcopy, the claim must be signed in ink. Any alterations or erasures to your hardcopy travel claim must be initialed. If your agency has electronic processing, use your electronic signature where required. 
ﾠ
ﾠ
You must provide: 
	ﾠEvidence of your necessary travel authorizations including any necessary special authorizations; 
	(b) Receipts for: 
	(1) Any lodging expense, except when you are autho-rized a fixed reduced per diem allowance; 
	(2) Any other expense costing over $75. If it is imprac-ticable to furnish receipts in any instance as required by this subtitle, the failure to do so must be fully explained on the travel voucher. Mere inconvenience in the matter of taking receipts will not be considered; and 
	(3) Receipts must be retained for 6 years and 3 months as prescribed by the National Archives and Records Admin-istration (NARA) under General ﾠﾠhttp://www.archives.gov/records-mgmt/ ardor/grs06.html). 

ﾠ
ﾠthe receipt requirement in §301-52.4? 
Yes, your agency may exempt an expenditure from the receipt requirement because the expenditure is confidential. 
ﾠ
ﾠ
You must submit your travel claim in accordance with administrative procedures prescribed by your agency. 
ﾠ
ﾠ
Unless your agency administratively requires you to sub-mit your travel claim within a shorter timeframe, you must submit your travel claim as follows: 
ﾠWithin 5 working days after you complete your trip or period of travel; or 
(b) Every 30 days if you are on continuous travel status. 
ﾠ
ﾠitem? 
Yes, if you do not: 
ﾠProvide proper itemization of an expense; 
(b) Provide receipt or other documentation required to support your claim; and 
ﾠClaim an expense which is not authorized. 
ﾠ
ﾠexpense? 
Your agency will disallow your claim for that expense, issue you a notice of disallowance, and pay your claim for those items which are not disallowed. 
ﾠ
ﾠmy claim? 
Yes, you may request reconsideration of your claim if you have additional facts or documentation to support your request for reconsideration. 
ﾠ
ﾠclaim? 
You must: 
ﾠFile a new claim. 
	(b) Provide full itemization for all disallowed items reclaimed. 
	ﾠProvide receipts for all disallowed items reclaimed that require receipts, except that you do not have to provide a receipt if your agency already has the receipt. 
	(d) Provide a copy of the notice of disallowance. 
	ﾠState the proper authority for your claim if you are chal-lenging your agency’s application of the law or statute. 
	(f) Follow your agency’s procedures for challenging disal-lowed claims. 
	(g) If after reconsideration by your agency your claim is still denied, you maysubmit your claim for adjudication tothe GSA Board of Contract Appeals in accordance with ﾠ
ﾠ
ﾠ

ﾠ
ﾠGovernment? 
	ﾠﾠ
ﾠand 
	(b) ﾠ
ﾠone, or both, of the following: 
	(1) A fine of not more than $10,000, or 
	(2) Imprisonment for not more than 5 years. 

ﾠ
ﾠexpenses while on travel? 
Yes. You will find it helpful to keep a record of your expenses by date of the expense to aid you in preparing your travel claim or for tax purposes. 
ﾠ
ﾠoutstanding at the time I submit my travel claim? 
You must account for the travel advance in accordance with your agency’s procedures. 
ﾠ
ﾠ
for transportation costing over $75, purchased with 
cash? 
You must submit the passenger coupons to your agency in accordance with your agency’s procedures. 
ﾠ
ﾠcoupons, or other evidence of refund? 
You must submit any unused tickets, coupons, or other evi-dence of refund to your agency in accordance with your agency’s procedures. 
ﾠ
ﾠ
submit a proper travel claim must my agency 
reimburse my allowable expenses? 
Your agency must reimburse you within 30 calendar days after you submit a proper travel claim to your agency’s desig-nated approving office. Your agency must ensure that it uses a satisfactory recordkeeping system to track submission of travel claims. For example, travel claims submitted by mail, in accordance with your agency’s policy, could be annotated with the time and date of receipt by your agency. Your agency could consider travel claims electronically submitted to the designated approving office as submitted on the date indi-cated on an e-mail log, or on the next business day if submit-ted after normal working hours. However, claims for the following relocation allowances are exempt from this provi-sion: 
	ﾠTransportation and storage of household goods and professional books, papers and equipment; 
	(b) Transportation of mobile home; 
	ﾠTransportation of a privately owned vehicle; 
	(d) Temporary quarters subsistence expense, when not paid as lump sum; 
	ﾠResidence transaction expenses; 
	(f) Relocation income tax allowance; 
	(g) Use of a relocation services company; 
	(h) Home marketing incentive payments; and 
	(i) ﾠ

ﾠ
ﾠ
submit a travel claim must my agency notify me of any 
error that would prevent payment within 30 calendar 
days after submission? 
Your agency must notify you as soon as practicable after you submit your travel claim of any error that would prevent payment within 30 calendar days after submission and must provide the reason(s) why your travel claim is not proper. However, not later than May 1, 2002, agencies must achieve a maximum time period of seven working days for notifying you that your travel claim is not proper. 
ﾠ
ﾠ
fails to reimburse me within 30 calendar days after I 
submit a proper travel claim? 
Yes, your agency must pay you a late payment fee, in addi-tion to the amount due you, for any proper travel claim not reimbursed within 30 calendar days of your submission of it to the approving official. 
ﾠ
ﾠ
Your agency must either: 
ﾠCalculate late payment fees using the prevailing Prompt Payment Act Interest Rate beginning on the 31st day 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-53—Using Promotional Materials and Frequent Traveler Programs §301-53.6 
ﾠPROGRAMS

Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠvariants refer throughout this part? 
The pronouns “I”, “you”, and their variants throughout this part refer to the employee. 
ﾠ
ﾠmaterials I receive from a travel service provider? 
Any promotional benefits or materials received from a travel service provider in connection with official travel may be retained for personal use, if such items are obtained under the same conditions as those offered to the general public and at no additional cost to the Government. 
Note to §301-53.2: Promotional benefits or materials you receive from a travel service provider in connection with your planning and/or scheduling an official conference or other group travel (as opposed to performing official travel your-self) are considered property of the Government, and you may only accept the benefits or materials on behalf of the Federal Government (see §301-74.1(d) of this chapter). 
ﾠ
ﾠfrequent traveler benefits? 
Promotional materials and frequent traveler benefits may be used as follows: 
	ﾠYou may use frequent traveler benefits earned on offi-cial travel to obtain travel services for a subsequent official travel assignment(s); however, you may also retain such ben-efits for your personal use, including upgrading to a higher class of service while on official travel. 
	(b) If you are offered such benefits as a result of your role as a conference planner or as a planner for other group travel, 

you may not retain such benefits for your personal use (see §301-53.2 of this chapter). Rather, you may only accept such benefits on behalf of the Federal Government. Such accepted benefits may only be used for official Government business. 
ﾠ
ﾠmy agency is not a mandatory user in order to maximize my frequent traveler benefits? 
No, you may not select a traveler service provider based on whether it provides frequent traveler benefits. You must use the travel service provider for which your agency is a manda-tory user. This includes contract passenger transportation ser-vices and travel management services. You may not choose a travel service provider to gain frequent traveler benefits for personal use. (Also see §§301-10.109 and 301-10.110 of this chapter.) 
ﾠ
ﾠcontract city-pair fares and an agency’s travel management service? 
Yes, the exceptions are in accordance with §§301-10.106 and 301-10.108 of this chapter for the mandatory use of a contract city-pair fare, and §301-73.103 of this chapter for the mandatory use of a travel management service. 
ﾠ
ﾠpromotional item for which I may retain compensation received from an airline whether voluntary or involuntary? 
ﾠis not a promotional item given by an airline. See the provi-sions of §301-10.116 of this chapter when an airline denies you a seat (involuntary) and §301-10.117 of this chapter when you vacate your seat (voluntary). 
This page intentionally left blank. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-54—Collection of Undisputed Delinquent Amounts Owed to the Contractor Issuing the Individually Billed Travel Charge Card §301-54.102 
ﾠTHE CONTRACTOR ISSUING THE INDIVIDUALLY BILLED TRAVEL CHARGE CARD 
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
Note to ﾠ: Use of pronouns “I”, “you”, and their variants throughout this subpart refers to the employee. 
ﾠ
ﾠdelinquent amounts that I owe to a Government travel charge card contractor? 
Yes, upon written request from the contractor, your agency may collect, from your disposable pay, any undisputed delin-quent amounts that you owe to a Government travel charge card contractor. 
ﾠ
ﾠ
Disposable pay is your compensation remaining after the deduction from your earnings of any amounts required by law to be withheld. These deductions do not include discretionary deductions such as savings bonds, charitable contributions, etc. Deductions may be made from any type of pay you ﾠment pay, or incentive pay. 
ﾠ
Note to ﾠ: Use of pronouns “I”, “you”, and their variants throughout this subpart refers to the employee. 
ﾠ
ﾠwhich my agency must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor? 
Yes, your agency must: 
	ﾠProvide you with written notice of the type and amount of the claim, the intention to collect the claim by deduction from your disposable pay, and an explanation of your rights as a debtor; 
	(b) Give you the opportunity to inspect and copy their records related to the claim; 
	ﾠAllow an opportunity for a review within the agency of its decision to collect the amount; and 
	(d) Provide you with an opportunity to make a written agreement with the contractor to repay the delinquent amount of the claim. 

ﾠ
ﾠ
undisputed delinquent amounts if it has not 
reimbursed me for amounts reimbursable under the 
applicable travel regulations? 
No, your agency may only collect undisputed delinquent amounts for which you have been reimbursed under the appli-cable travel regulations. However, if you have not submitted a proper travel claim within the timeframe requirements of §301-52.7 of this chapter, and there are no extenuating cir-cumstances, your agency may collect the undisputed delin-quent amounts based on the amounts charged on the travel charge card. 
ﾠ
ﾠmay deduct from my disposable pay? 
ﾠ
ﾠber 19, 1998, the maximum amount your agency may deduct from your disposable pay is 15 percent a pay period, unless you agree in writing to a larger percentage. 
This page intentionally left blank. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-70—Internal Policy and Procedure Requirements §301-70.102 
ﾠ
ﾠ
Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2, Pub. 
L. 105-264, 112 Stat. 2350 (5 U.S.C. 5701 note), Office of Managementand Budget Circular No. A-126, “Improvingthe Management and Use of Government Aircraft.” Revised May 22, 1992, and OMB Circular No. A-123, Appendix B, "Improving the Management of Government Charge Card Programs," revised April 2006. 
ﾠ
ﾠpayment of travel expenses? 
When administering the authorization and payment of travel expenses, you— 
	ﾠMust limit the authorization and payment of travel expenses to travel that is necessary to accomplish your mis-sion in the most economical and effective manner, under rules stated throughout this chapter; 
	(b) Should give consideration to budget constraints, adher-ence to travel policies, and reasonableness of expenses; 
	ﾠShould always consider alternatives, including telecon-ferencing, prior to authorizing travel; and 
	(d) Must require employees to use the ETS to process travel authorizations and claims for travel expenses once you migrate to the ETS, but no later than September 30, 2006, unless an exception has been granted under §§301-73.102 or 301-73.104 of this chapter. 

ﾠTransportation 
ﾠ
ﾠand payment of transportation expenses? 
You must: 
	ﾠLimit authorization and payment of transportation expenses to those expenses that result in the greatest advan-tage to the Government; 
	(b) Ensure that travel is by the most expeditious means practicable. 

ﾠ
ﾠdetermining which method of transportation results in the greatest advantage to the Government? 
In selecting a particular method of transportation you must consider: 
ﾠThe total cost to the Government, including per diem, overtime, lost worktime, actual transportation cost, total dis-tance of travel, number of points visited, the number of trav-ﾠ
ﾠ“travel ofan employee shall be by the most expeditious means of transportation practicable and shall be commensurate with the nature and purpose of the duties of the employee requiring such travel.” 
(b) Travel by common carrier (air, rail, bus) is considered the most advantageous method to perform official travel. Other methods of transportation may be authorized as advan-tageous only when the use of common carrier transportation would interfere with the performance of official business or impose an undue hardship upon the traveler, or when the total cost by common carrier exceeds the cost by another method of transportation. A determination that another method of transportation is more advantageous to the Government than common carrier will not be made on the basis of personal preference or inconvenience to the traveler. 
ﾠ
ﾠfor authorization and payment of transportation expenses? 
You must establish policies and procedures governing: 
	ﾠWho will determine what method of transportation is more advantageous to the Government; 
	(b) Who will approve any of the following: 
	(1) Use of business-class service for airlines under §301-10.124 and first-class service for air, rail, and ship under §§301-10.123, 301-10.162, and 301-10.183 of this chapter; 
	(2) Use of a special-reduced fare or reduced group or charter fare; 
	(3) Use of an extra-fare train service under §301-10.164; 
	(4) Use of ship service; 
	(5) Use of a foreign ship; 
	(6) Use of a foreign air carrier; 
	ﾠWhen you will: 
	(1) Require the use of a Government vehicle; 
	(2) Allow the use of a Government vehicle; and 
	(3) Prohibit the use of a Government vehicle; 
	(d) When you will consider use of a POV advantageous to the Government, such as travel to/from common carrier ter-minals, or transportation to a TDY location; 
	ﾠProcedures for claiming POV reimbursement; 
	(f) When you will allow use of a special conveyance ﾠ
	(g) What procedures an employee must follow when he/ she travels by an indirect route or interrupts travel by a direct route; and 
	(h) For local transportation whether to reimburse the full amount of transportation costs or only the amount by which transportation costs exceed the employee’s normal costs for transportation between: 
	(1) Office or duty point and another place of business; 
	(2) Places of business; or 

ﾠ
ﾠ
(3) Residence and place of business other than office or duty point. 
ﾠ
ﾠof ship service? 
Travel by ship is not generally regarded as advantageous. You must determine that the advantages accruing from the use of ocean transportation offset the higher costs associated with ship travel, i.e.ﾠ
ﾠ
ﾠ
determining whether to require an employee to commit 
to the use of a Government automobile? 
You should consider: 
	ﾠThe advantages of using a Government automobile. Such advantages may include, but are not limited to: 
	(1) Full utilization or availability of fleet vehicles; 
	(2) Lower cost; 
	(3) Official presence. 
	(b) The type of travel the employee performs. You should require such a commitment when an employee or group of employees requires the use of an automobile for official travel on a frequent or repetitive basis. 

ﾠ
ﾠPOV on official travel? 
No, but if the employee elects to use a POV instead of an alternative form of transportation you authorize, you must: 
	ﾠLimit reimbursement to the constructive cost of the authorized method of transportation, which is the sum of per diem and transportation expenses the employee would rea-sonably have incurred when traveling by the authorized method of transportation; and 
	(b) Charge leave for any duty hours that are missed as a result of travel by POV. 

ﾠPer Diem Expenses 
ﾠ
ﾠfor authorization and payment of per diem expenses? 
You must establish policies and procedures governing: 
ﾠWho will authorize a rest period; 
	(b) Circumstances allowing a rest period during prolonged travel (see §301-11.20 for minimum standards); 
	ﾠIf, and in what instances, you will allow an employee to return to his/her official station on non-workdays; 
	(d) Who will determine if an employee will be allowed to return to his/her official station on a case by case basis. 
	ﾠWho will determine in what instances you will pay a reduced per diem rate; 
	(f) Who will determine, and in what instances, actual expenses are appropriate in each individual case; and 
	(g) If you will define a radius broader than the official sta-tion in which per diem or actual expense will not be autho-rized. 

ﾠMiscellaneous Expenses 
ﾠ
ﾠand payment of miscellaneous expenses? 
You should limit payment of miscellaneous expenses to only those expenses that are necessary and in the interest of the Government. 
ﾠ
ﾠfor payment of miscellaneous expenses? 
You must establish policies and procedures governing: 
	ﾠWho will determine when excess baggage is necessary for official travel; 
	(b) When you will pay for communications services, including whether you will pay for a telephone call to the employee’s home or place where the employee’s dependent children are; 
	ﾠWho will determine if other miscellaneous expenses are appropriate for reimbursement in connection with official travel. 

ﾠTravel of an Employee with a Disability or 
Special Need

ﾠ
ﾠ
payment of additional travel expenses for an employee 
with a disability or special need? 
You should authorize and administer the payment to rea-sonably accommodate employee(s) with disabilities in accor-dance with the Rehabilitation Act of 1973, as amended, ﾠ
ﾠ1ﾠ
ﾠﾠ of this chapter. An employee with a special need should be treated the same as an employee with a disability. You must determine that additional travel expenses are necessary to accommodate the employee’s needs. 
ﾠ
ﾠ
must we establish regarding travel of an employee with 
a disability or special need? 
You must establish the policies and procedures governing: 
	ﾠWho will determine if an employee has a disability or special need which requires accommodation, including when documentation is necessary under §§301-10.123, 301-10.124, 301-10.162, and 301-10.183, and when a deter-mination maybe based on a clearly visible physical condition; and 
	(b) Who will determine how to reasonably accommodate the employee and what expenses you will pay. 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-70—Internal Policy and Procedure Requirements §301-70.506 
ﾠEmergency Travel of Employee Due to Illness or 
Injury

ﾠ
ﾠshould we establish relating to emergency travel? 
Each agency must determine: 
	ﾠWhen you will authorize emergency travel under ﾠ; 
	(b) Who will determine if the employee’s situation war-rants payment for emergency travel expenses; 
	ﾠWhen and by whom travel to an alternate location other than official station orpoint ofinterruption will beauthorized; and 
	(d) ﾭily may be extended and to whom. 

ﾠ
ﾠ
interrupts a travel assignment because of an 
incapacitating illness or injury? 
Yes, when an employee interrupts a travel assignment because of an incapacitating illness or injury and takes leave (annual or sick), per diem will be allowed, not to exceed the maximum rate for the location where the interruption occurs, for a reasonable period, normally not to exceed 14 calendar days (including fractional days) for any one period of absence. You may approve a longer period if justified. 
ﾠ
ﾠthese expenses? 
Yes, there are limitations to the payment of these expenses. Per diem is not payable, or if paid, must be collected from the employee when— 
	ﾠThe employee is confined to a hospital or medical facil-ity that is within the proximity of the official duty station or that is the same one the employee would have been admitted to if the illness or injury had occurred while at theofficial duty station; and/or 
	(b) The Government provides or reimburses the employee for hospitalization under any Federal statute (including hos-pitalization in a Department of Veterans Affairs (VA) medical ﾠ
ﾠ(Federal Employees Health Benefits program). 

ﾠ
ﾠwe allow? 
When an employee discontinues a TDY assignment before its completion due to an incapacitating illness or injury, you may pay— 
ﾠTransportation and per diem expenses for travel to an alternate location to receive medical treatment; 
	(b) Transportation and per diem expenses to return to the official station; and 
	ﾠTransportation costs of a medically necessary atten-dant. 

ﾠ
ﾠ
we continue the use of the existing travel 
authorization? 
Not if the interrupted trip was authorized under a trip by trip authorization. If, when the employee’s health has been restored, the agency decides that it is in the Government’s interest to return the employee to the TDY location, such return is considered to be a new travel assignment at Govern-ment expense. An interrupted trip authorized under an open or limited open authorization may be continued without further authorization. 
ﾠ
ﾠ
employee travels to an alternate location for medical 
treatment? 
Yes. When an employee, interrupts a TDY assignment because of an incapacitating illness or injury and takes leave of absence for travel to an alternate location to obtain medical services and returns to the TDY assignment, you may reim-burse certain excess travel costs provided in this section. Spe-cifically, you may reimburse the excess (if any) of actual costs of travel fromthe point of interruption to the alternate location and return to the TDY assignment, over the constructive costs of round-trip travel between the official station and the alter-nate location. The nearest hospital or medical facility capable of treating the employee’s illness or injury will not, however, be considered an alternate location. 
Note to §301-70.505: An alternate location is a destination other than the employee’s official station or the point of inter-ruption. 
ﾠ
ﾠ
constructive cost when an employee interrupts a travel 
assignment because of an incapacitating illness or 
injury? 
	ﾠActual cost of travel will be the transportation expenses incurred and en route per diem for the travel as actually per-formed from the point of interruption to the alternate location and from the alternate location to the TDY assignment. No per diem is allowed for time spent at the alternate location if confined to a medical facility. 
	(b) Constructive cost is the sum of transportation expenses the employee would reasonably have incurred for round-trip travel between the official station and the alternate location plus per diem calculated for the appropriate en route travel time. 

ﾠ
ﾠ
ﾠ
ﾠdiscontinues a TDY assignment because of a personal emergency situation? 
Yes. Expenses of appropriate transportation and per diem while en route may be allowed, with the approval of an appro-priate agency official, for return travel from the point of inter-ruption to the official station. 
ﾠ
ﾠemployee travels to an alternate location and returns to the TDY location because of a personal emergency situation? 
You may reimburse certain excess travel costs (transporta-tion and en route per diem) to the same extent as provided in §301-70.501 for incapacitating illness or injury to the employee. 
ﾠ
ﾠthe definition of family for emergency travel purposes? 
Agencies must consider on a case by case basis: 
ﾠThe extent of the emergency; 
	(b) The employee’s relationship to the individual involved in the emergency; and 
	ﾠThe degree of the employee’s responsibility for the individual involved in the emergency. 

ﾠto Threatened Law Enforcement/Investigative Employees 
ﾠ
ﾠmust we establish related to threatened law enforcement/investigative employees? 
You must establish policies and procedures governing: 
	ﾠWhen you will pay transportation and subsistence expenses of threatened law enforcement/investigative employees, under ﾠ of this chapter; 
	(b) Who will determine the degree and seriousness of threat in each individual case; 
	ﾠWho will determine what protective action should be taken, including the location and duration of temporary lodg-ing; 
	(d) Who will reevaluate the situation to determine whether protective action should be continued or discontinued and how often; 
	ﾠWhat procedures must be followed to obtain authoriza-tion of transportation and subsistence expenses for threatened law enforcement/investigative employees; and 
	(f) What special procedures must an employee follow to claim expenses. 

ﾠ
ﾠdetermining whether to authorize payment of transportation and subsistence expenses for threatened law enforcement/investigative employees? You should consider: 
	ﾠThe degree and seriousness of the threat. You should pay transportationand subsistence expenses only if a situation poses a legitimate serious threat to life. 
	(b) The option of relocating the employee.ﾭsider whether relocating the employee permanently would be advantageous given the specific nature of the threat, the con-tinued disruption of the family, and the alternative costs of a change of official station. 

ﾠ
ﾠof transportation and subsistence expenses to a threatened law enforcement/investigative employee? You must reevaluate the situation every 30 days based on 
the same factors you considered when you first authorized the 
payment of the expenses. 
ﾠto Mandatory Use of the GovernmentContractor-Issued Travel Charge Card for Official Travel 
ﾠ
ﾠcontractor-issued travel charge card for official travel expenses? 
Yes, your employees must use a Government contractor-issued travel charge card for official travel expenses unless: 
ﾠA vendor does not accept the travel charge card; 
	(b) The Administrator of General Services has granted an exemption (see §301-70.704); or 
	ﾠYour agency head or his/her designee has granted an exemption. 

ﾠ
ﾠto mandatory use of Government contractor-issued travel charge card for official travel? 
	ﾠThe Administrator of General Services will exempt any payment, person, type or class of payments, or type or class of personnel in any case in which— 
	(1) It is in the best interest of the United States to do so; 
	(2) Payment through a travel charge card is impractical or imposes unreasonable burdens or costs on Federal employ-ees or Federal agencies; or 
	(3) The Secretary of Defense or the Secretary of Home-land Security(for the Coast Guard) requests an exemption for the members of their uniformed services. 
	(b) The head of a Federal agency or his/her designee(s) may exempt any payment, person, type or class of payments, 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-70—Internal Policy and Procedure Requirements §301-70.708 
or type or class of agency personnel if the exemption is deter-mined to be necessary in the interest of the agency. 
ﾠ
ﾠServices when we grant an exemption? 
Yes, you must notify the Administrator of General Ser-vices (Attention: MTT), 1800 F Street, NW, Washington, DC 20405, in writing within 30 days after granting the exemption, stating the reasons for the exemption. 
ﾠ
ﾠthe employee from using the card on a voluntary basis? 
No, an exemption from use would not prevent the employee from using the Government contractor-issued travel charge card for official travel expenses on a voluntary basis in accordance with your policies. 
ﾠ
ﾠ
are exempt from the mandatory use of the Government 
contractor-issued travel charge card? 
The Administrator of General Services exempts the fol-lowing from the mandatory use of the Government contrac-tor-issued travel charge card: 
	ﾠExpenses incurred at a vendor that does not accept the Government contractor-issued travel charge card; 
	(b) Laundry/dry cleaning; 
	ﾠParking; 
	(d) Local transportation system; 
	ﾠTaxi; 
	(f) Tips; 
	(g) Meals (only when use of the card is impractical, i.e.ﾠcharge card is not accepted); 
	(h) Phone calls (when a Government calling card is avail-able for use in accordance with agency policy); 
	(i) ﾠtravel charge card; 
	(j) ﾠ
	(k) New appointees. 

Note to §301-70.704: Relocation allowances prescribed in ﾠ of this title, except en-route travel and house-hunting trip expenses are not covered by this requirement. 
ﾠ
ﾠ
expenses may we authorize when an exemption from 
use of the Government contractor-issued travel charge 
card is granted? 
When you grant an exemption from use of the Government contractor-issued travel charge card, you may authorize one or a combination of the following methods of payment: 
	ﾠPersonal funds, including cash or personal charge card; 
	(b) Travel advances; or 

ﾠGovernment Transportation Request (GTR). 
Note to §301-70.705: City pair contractors are not required to accept payment by the methods in ﾠ or 
(b) of this section. 
ﾠ
ﾠcontractor-issued travel charge card for purposes other than those associated with official travel? 
No, the Government contractor-issued travel charge card may be used only for official travel related expenses. 
ﾠ
ﾠGovernment contractor-issued travel charge card for non-official travel purposes? 
If one of your employees uses the Government contractor-issued travel charge card for purposes other than official travel, you may take appropriate disciplinary action. 
ﾠ
ﾠdelinquencies? 
To reduce travel charge card delinquencies by your employees, you should consider implementing one or more of the following suggestions (this list is not comprehensive; you may adopt other appropriate procedures): 
	ﾠAgency travel program coordinators must be trained and aware of their responsibilities and the delinquency man-agement tools available under your agreement with the travel charge card contractor (internet training is available for the GSA SmartPay™ Travel Charge Card at: http://www.gsa.gov/ traveltraining. 
	(b) Ensure that managers and supervisors are provided monthly delinquency and questionable charges report. 
	ﾠPeriodically, but at least once a year, verify that card-holders are still current employees. 
	(d) For inactive accounts (cards not used within 6 months, one year, etc., reduce card limit to $1, increase dollar limit when necessary. 
	ﾠWork with the charge card contractor to block certain high-risk category codes (e.g., department stores, automobile dealerships, specialty stores), etc. 
	(f) Review ATM cash withdrawals for reasonableness and association with official travel. 
	(g) Implement a salary offset program. (See ﾠ of this chapter). 
	(h) Implement split disbursement in your travel vouchering system, so that an employee may authorize you to make certain payments directly to the charge card contractor on the employee’s behalf. 
	(i) ﾠtigation. 
	(j) ﾠsee GSA publication (Card-F001) entitled “Helpful Hints for 

ﾠ
ﾠ
Travel Cardholders”.  This publication is available on the Internet at http://fss.gsa.gov/services/gsa-smartpay. Click on “Publications and Presentations” and under “Publications,” click on “Helpful Hints for Travel Card Use”. 
(k) Ensure that employees turn in their travel charge card when they retire or leave the agency. 
ﾠAgencies that Authorize Travel on Government Aircraft
§301-70.800 Whom may we authorize to travel on Government Aircraft? 
You may authorize Federal travelers, non-Federal travel-ers, and any other passengers, as defined in part 300-3 of this subtitle, to travel on Government aircraft, subject to the rules in this subpart. Because the taxpayers generally should pay no more than necessary for transportation of travelers, except for required use travel, you may authorize travel on Govern-ment aircraft only when a Government aircraft is the most cost-effective mode of travel and the traveler is traveling for Governmental purposes. 
ﾠ
ﾠGovernment aircraft? 
You may authorize travel on Government aircraft only as follows: 
ﾠFor official travel when— 
	(1) ﾭably available to fulfill your agency’s travel requirement (i.e., able to meet the traveler’s departure and/or arrival require-ments within a 24-hour period, unless you demonstrate that extraordinary circumstances require a shorter period); or 
	(2) The cost of using a Government aircraft is not more than the cost of the city-pair fare for scheduled commercial airline service or the cost of the lowest available full coach fare if a city-pair fare is not available to the traveler. 
	(b) For required-use travel, i.e., when the traveler is autho-ﾭmunications needs (e.g., 24-hour secure communications are required) or security reasons (e.g., highly unusual circum-stances that present a clear and present danger to the traveler) or exceptional scheduling requirements (e.g., a national emer-gency or other compelling operational considerations). Required-use travel may include travel for official, personal, or political purposes, but must be approved in accordance with §301-10.262(a) and §301-70.803(a). 
	ﾠFor space available travel when— 
	(1) The aircraft is already scheduled for use for an offi-cial purpose and carrying an official traveler(s) on the aircraft does not cause the need for a larger aircraft or result in more than minor additional cost to the Government; or 

	(2) The Federal traveler or the dependent of a Federal traveler is stationed by the Government in a remote location not accessible to commercial airline service; or 
	(3) The traveler is authorized to travel space available under 10 U.S.C. 4744 and regulations implementing that stat-ute. 

ﾠ
ﾠaircraft is the most cost-effective alternative? 
	ﾠYes, you must ensure that travel on a Government air-craft is the most cost-effective alternative that will meet the travel requirement.  Your designated travel approving official must— 
	(1) Compare the cost of all travel alternatives, as appli-cable, that is— 
	ﾠTravel on a scheduled commercial airline; 
	(ii) ﾠ

(iii) ﾭmercial aviation service (CAS); and 
(iv) Travel by other available modes of transportation; and
	(2) Approve only the most cost-effective alternative that meets your agency’s needs. 
	(3) Consider the cost of non-productive or lost work ﾭparing the costs of using Government aircraft in lieu of sched-uled commercial airline service and other available modes of transportation.  Additional information on costs included in the cost comparison may be found in the “U.S. Government Aircraft Cost Accounting Guide,” available through the Gen-eral Services Administration, Office of Governmentwide Pol-icy, MTA, 1800 F Street, N.W., Washington, DC 20405. 
	(b) The aircraft management office in the agency that owns or hires the Government aircraft must provide your des-ignated travel-approving official with cost estimates for a Government aircraft trip (i.e., a Federal aircraft trip cost or a CAS aircraft trip cost). 
	ﾠWhen an agency operates a Government aircraft to ful-fill a non-travel related governmental function or for required use travel, using any space available for passengers on official travel is presumed to result in cost savings. 

ﾠ
ﾠGovernment aircraft? 
ﾭlows: 
ﾠFor required-use travel.  Your agency must first estab-lish written standards for determining the special circum-stances under which it will require travelers to use Government aircraft.  Then, following those standards, your agency’s senior legal official or his/her principal deputy must 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-71—Agency Travel Accountability Requirements §301-71.105 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
Note to ﾠ: For purposes of this subpart, GSA uses a “we” question when referring to an agency, and an “I” question when referring to the employee. 
ﾠ
ﾠaccounting system? 
To: 
	ﾠPay authorized and allowable travel expenses of employees; 
	(b) Provide standard data necessary for the management of official travel; and 
	ﾠEnsure adequate accounting for all travel and transpor-tation expenses for official travel. 

ﾠ
ﾠmust they be captured on a travel accounting system? 
The data elements are listed in ﾠ of this chapter and must be on any travel claim form authorized for use by your employees. 
ﾠ
ﾠdocuments? 
Yes, if you meet the security and privacy requirements established by the National Institute of Standards and Tech-nology (NIST) for electronic data interchange. 
ﾠ
ﾠ
ﾠauthorization process? 
The purpose is to: 
	ﾠProvide the employee information regarding what expenses you will pay; 
	(b) Provide travel service vendors with necessary docu-mentation for the use of travel programs; 
	ﾠProvide financial information necessary for budgetary planning; and 

(d) Identify purpose of travel. 
ﾠ
ﾠ
You may authorize only travel which is necessary to accomplish the purposes of the Government effectively and economically. This must be communicated to any official who has the authority to authorize travel. 
ﾠ
ﾠgroup of employees? 
Yes. You may issue a single authorization for a group of employees when they are traveling together on a single trip. However, you must attach a list of all travelers to the authorization. 
ﾠ
ﾠtravel authorizations? 
You must include: 
	ﾠThe name of the employee(s); 
	(b) The signature of the proper authorizing official; 
	ﾠPurpose of travel; 
	(d) Any conditions of or limitations on that authorization; 

	ﾠAn estimate of the travel costs (for open authorizations it should include an estimate of the travel costs over the period covered); and 
	(f) A statement that the employee(s) is (are) authorized to travel. 

ﾠ
ﾠ
Your agency head or an official to whom such authority has been delegated. This authority may be delegated to any person(s) who is aware of how the authorized travel will sup-port the agency’s mission, who is knowledgeable of the employee’s travel plans and/or responsible for the travel funds paying for the travel involved. 
ﾠ
ﾠauthorization in advance of travel? 
Yes, except when advance written or electronic authoriza-tion is not possible or practical and approval is in accordance with §§301-2.1 and 301-2.5 for: 
	ﾠUse of first-class or business-class service on common carrier transportation; 
	(b) Use of a foreign air carrier; 
	ﾠUse of reduced fares for group or charter arrangements; 
	(d) Use of cash to pay for common carrier transportation; 
	ﾠUse of extra-fare train service; 
	(f) Travel by ship; 
	(g) Use of a rental car; 
	(h) Use of a Government aircraft; 
	(i) ﾠ
	(j) ﾠ
	(k) Travel expenses related to emergency travel; 
	(l) ﾠto threatened law enforcement/investigative employees and members of their immediate families; 
	(m) Travel expenses related to travel to a foreign area, except as provided by agency mission; 

ﾠ
ﾠ
(n) Acceptance of payment from a non-Federal source for travel expenses (see ﾠ of this title); and 
(o) Travel expenses related to attendance at a conference. 
Note to §301-71.105: You should establish procedures for travel situations where it is not practical or possible to issue a written authorization in advance, except for ﾠ, (i), (n), and (o), which always require written or electronic advance authorization. 
ﾠ
ﾠ
The appropriate official is determined as follows: 
For 	The appropriate official to sign a trip-by-trip authorization is 	
Use of cash to procure common carrier transportation. 	An official at as low an administrative level as permitted by 41 CFR 101-203.2 to ensure adequate consideration and review of the circumstances. 	
Travel on a Government aircraft. 	Determined under 41 CFR 101-37.405. 	
Acceptance of payment from a non-Federal source for travel expenses. 	An official at as low an administrative level as permitted by 41 CFR Chapter 304 to ensure adequate consideration and review of the circumstances surrounding the offer and acceptance of the payment. 	
Travel expenses related to attendance at a conference. 	A senior agency official. 	
All other specific authorizations. 	An official who may issue the employee a general authorization. 	

ﾠ
ﾠthe authorizing official consider? 
The following factors must be considered: 
ﾠThe need for the travel; 
	(b) ﾠing, etc.); 
	ﾠThe most cost effective routing and means of accom-plishing travel; and 
	(d) The employee’s travel plans, including plans to take leave in conjunction with travel. 

ﾠ
ﾠwe establish for travel authorization? 
You must establish the following: 
	ﾠThe circumstances under which different types of travel authorizations will be used, consistent with the guide-lines in this subpart; 
	(b) Who will be authorized to sign travel authorizations; and 

ﾠWhat format you will use for travel authorizations. 
FEDERAL TRAVEL REGULATION 
ﾠ
ﾠ
ﾠ
The travel authorizing/approving official or his/her desigﾠtravel claims to confirm the authorized travel. 
ﾠ
ﾠresponsibilities? 
The reviewing official must have full knowledge of the employee’s activities. He/she must ensure: 
	ﾠThe claim is properly prepared in accordance with the pertinent regulations and agency procedures; 
	(b) A copy of authorization for travel is provided; 
	ﾠThe types of expenses claimed are authorized and allowable expenses; 
	(d) The amounts claimed are accurate; and 
	ﾠThe required receipts, statements, justifications, etc. are attached to the travel claim, or once the agency fully deploys ETS and implements electronic scanning, the elec-tronic travel claim includes scanned electronic images of such documents. 

ﾠ
ﾠnot include a copy of the corresponding authorization? 
Yes, as long as the travel claim was signed by the approv-ing/authorizing official, except for the following, which require advance authorization: 
ﾠUse of reduced fares for group or charter arrangements; 
	(b) Payment of a reduced rate of per diem for subsistence expenses; 
	ﾠAcceptance of payment from a non-Federal source for travel expenses; and 

(d) Travel expenses related to attendance at a conference. 
ﾠ
ﾠtravel claim? 
The certifying officer assumes ultimate responsibility ﾠ
ﾠ
	ﾠThe traveler must ensure all travel expenses are prudent and necessary and submit the expenses in the form of a proper claim; 
	(b) The authorizing/approving official shall review the completed claim to ensure that the claim is properly prepared in accordance with regulations and agency procedures prior to authorizing it for payment. 

Note to §301-71.203: You should consider limiting the levels of approval to the lowest level of management. 
ﾠ
ﾠ
submission of a proper travel claim must we reimburse 
the employee’s allowable expenses? 
You must reimburse the employee within 30 calendar days after the employee submits a proper travel claim to the agency’s designated approving office. You must use a satis
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-71—Agency Travel Accountability Requirements §301-71.212 
factory recordkeeping system to track submission of travel claims. For example, travel claims submitted by mail, in accordance with agency policy, could be annotated with the time and date of receipt by the agency. You could consider travel claims electronically submitted to the designated approving office as submitted on the date indicated on an e-mail log, or on the next business day if submitted after normal working hours. However, claims for the following relocation allowances are exempt from this provision: 
	ﾠTransportation and storage of household goods and professional books, papers and equipment; 
	(b) Transportation of mobile home; 
	ﾠTransportation of a privately owned vehicle; 
	(d) Temporary quarters subsistence expense, when not paid as lump sum; 
	ﾠResidence transaction expenses; 
	(f) Relocation income tax allowance; 
	(g) Use of a relocation services company; 
	(h) Home marketing incentive payments; and 
	(i) ﾠ

ﾠ
ﾠa claim for an expense? 
If the employee: 
ﾠDoes not properly itemize his/her expenses; 
(b) Does not provide required receipts or other documen-tation to support the claim; or 
ﾠClaims an expense which is not authorized. 
ﾠ
ﾠclaim? 
You must: 
	ﾠPay the employee the amount of the travel claim which is not in dispute; 
	(b) Notify the employee that the claim was disallowed with a detailed explanation of why; and 
	ﾠTell the employee how to appeal the disallowance if he/ she desires an appeal, and your process and schedule for deciding the appeal. 

ﾠ
ﾠwe establish for travel reimbursement? 
You must establish policies and procedures governing: 
	ﾠWho are the proper officials to review, approve, and certify travel claims (including travel claims requiring special authorization); 
	(b) How an employee should submit a travel claim (includ-ing whether to use a standard form or an agency form and whether the form should be written or electronic); 
	ﾠWhen you will exempt employees from the require-ment for a receipt; 

	(d) Timeframes for employee to submit a claim (see §301-52.7); 
	ﾠTimeframe for agency to pay a claim (see §301-71.204); 
	(f) Process for disallowing a claim; and 
	(g) Process for resolving a disallowed claim. 

ﾠ
ﾠ
submission of a proper travel claim must we notify the 
employee of any errors in the claim? 
You must notify the employee as soon as practicable after the employee’s submission of the travel claim of any error that would prevent payment within 30 calendar days after submis-sion and provide the reason(s) why the claim is not proper. However, not later than May 1, 2002, you must achieve a maximum time period of seven working days for notifying an employee that his/her travel claim is not proper. 
ﾠ
ﾠ
reimburse the employee within 30 calendar days after 
receipt of a proper travel claim? 
Yes, a late payment fee, in addition to the amount due the employee, must be paid for any proper travel claim not reim-bursed within 30 calendar days of submission to the approv-ing official. 
ﾠ
ﾠ
Late payment fees are calculated either by: 
	ﾠUsing the prevailing Prompt Payment Act Interest Rate beginning on the 31st day after submission of a proper travel claim and ending on the date on which payment is made; or 
	(b) A flat fee, of not less than the prompt payment amount, based on an agencywide average of travel claim payments; and 
	ﾠIn addition to the fee required by ﾠ and (b) of this section, you must also pay an amount equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill. Payment of this additional fee will be based upon the effective date that a late payment charge would be allowed under the agreement between the employee and the card contractor. 

ﾠ
ﾠfee must exceed before we will pay it? 
Yes, a late payment fee will only be paid when the com-puted late payment fee is $1.00 or greater. 
ﾠ
ﾠﾠ
No, the Internal Revenue Service (IRS) has determined that the late payment fee is in the nature of interest (compen-sation for the use of money). 
ﾠ
ﾠ
ﾠ
ﾠto any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income? 
Yes, you must report this late payment fee as additional ﾠ
ﾠ
ﾠcontractor-issued travel charge card change the employee’s obligation to pay his/her travel card bill by the due date? 
No, mandatory use of the Government contractor-issued travel charge card does not relieve the employee of his/her obligation to honor his/her cardholder payment agreement. 
ﾠ
ﾠ
ﾠadvances? 
You should minimize the use of cash travel advances. However, you should not require an employee to pay travel expenses using personal funds unless the employee has elected not to use alternative resources provided by the Gov-ernment, such as a Government contractor-issued charge card. 
ﾠ
ﾠrequires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel? 
Yes, you may reimburse an employee an advance room deposit, when such a deposit is required by the lodging facil-ity to secure a room reservation, prior to the beginning of an employee’s scheduled official travel. However, if the employee is reimbursed the advance room deposit, but fails to perform the scheduled official travel for reasons not accept-able to the agency, resulting in the forfeit of the deposit, the employee is indebted to the Government and must repay that amount in a timely manner as prescribed by you. 
ﾠ
ﾠ
You may issue a travel advance for a reasonable period not to exceed 45 days. 
ﾠ
ﾠadvance accounting system? 
You must capture the following data: 
	ﾠThe name and social security number of each employee who has an advance; 
	(b) The amount of the advance; 
	ﾠThe date of issuance; and 
	(d) The date of reconciliation for unused portions of travel advances. 

ﾠ
ﾠcollection of outstanding travel advances? 
Yes. 
ﾠ
ﾠadvance? 
An employee must account for an outstanding travel advance each time a travel claim is filed. If the employee receives a travel advance but determines that the related travel will not be performed, then the employee must inform you that the travel will not be performed and repay the advance at that time. 
ﾠ
ﾠadvance at the time the employee files a travel claim? 
Yes, when the employee is in a continuous travel status and 
	ﾠYou review each outstanding travel advance on a peri-odic basis (the period will be for a reasonable time of 45 days or less); and 
	(b) You determine the amount, if any, of the outstanding balance exceeds the amount of estimated travel expenses for the authorized period and collect the excess amount from the employee. 

ﾠ
ﾠ
advance in excess of the amount of travel expenses 
substantiated by the employee? 
When the outstanding advance exceeds what you owe the employee, then the employee must submit cash or a check for the difference in accordance with your policy. Your failure to collect the amount in excess of substantiated expenses will cause a violation of the accountable plan rules contained in the Internal Revenue Code (title 26 of the United States Code). 
ﾠ
ﾠ
pay back a travel advance when the travel claim is 
filed? 
You should take alternative steps to collect the debt includ-ing: 
	ﾠOffset against the employee’s salary, a retirement credit, or other amount owed the employee; 
	(b) Deduction from an amount the Government owes the employee; or 

ﾠAny other legal method of recovery. 
ﾠ
ﾠwe establish governing travel advances? 
Accountability for cash advances for travel, recovery, and reimbursement shall be in accordance with procedures pre-scribed by the Governmentl Accountability Office (see Government Accountability Office Policy and Procedures ﾠcedures). 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-72—Agency Responsibilities Related to Common Carrier Transportation §301-72.203 
ﾠTRANSPORTATION

Authority: ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠTransportation 
ﾠ
ﾠmost advantageous method of transportation? 
Travel by common carrier is presumed to be the most advantageous method of transportation because it generally results in the most efficient, least costly, most expeditious means of transportation and the most efficient use of energy resources. 
ﾠ
ﾠ
ﾠ
etc.)? 
Yes, but only when use of common carrier transportation: 
	ﾠWould interfere with the performance of official business; 
	(b) Would impose an undue hardship upon the traveler; or 
	ﾠWhen the total cost by common carrier would exceed the cost of the other method of transportation. 

ﾠ
ﾠfor common carrier transportation? 
You must authorize one or more of the following as appropriate: 
	ﾠGSA’s Government contractor-issued individually billed charge card(s); 
	(b) Agency centrally billed or other established accounts; 
	ﾠCash payments (personal funds or travel advances in ﾭdrawals) when the cost of transportation is less than $100, under §301-51.100 of this chapter (cash may or may not be accepted by the carrier for the purchase of city pair fares); or 

(d) GTR(s) when no other option is available or feasible. 
ﾠTransportation 
ﾠ
ﾠin relation to common carrier transportation? 
Your system must: 
	ﾠAuthorize the use of cash in accordance with §301-51.100 or as otherwise required; 
	(b) Correlate travel data accumulated by your authoriza-tion and claims accounting systems with common carrier transportation documents and data for audit purposes; 

ﾠIdentify unused tickets for refund; 
	(d) Collect unused, partially used, or downgraded/ exchanged tickets, from travelers upon completion of travel; 
	ﾠTrack denied boarding compensation from employees; 
	(f) Identify and collect refunds due from carriers for over-payments, or unused, partially used, or downgraded/ exchanged tickets; and 
	(g) Reconcile all centrally billed travel expenses (e.g., air-line, lodging, car rentals, etc.) with travel authorizations and claims to assure that only authorized charges are paid. 

ﾠ
ﾠemployee before authorizing the use of common carrier transportation? 
You should provide the employee: 
	ﾠNotice that he/she is accountable for all tickets, GTRs and other transportation documents; 
	(b) Your procedures for the control and accounting of com-mon carrier transportation documents, including the proce-dures for submitting unused, partially used, downgraded/ exchanged tickets, refund receipts or ticket refund applica-tions, and denied boarding compensation; and 
	ﾠA credit/refund address so the carrier can credit/refund the agency for unused tickets (when the tickets have been issued using an agency centrally billed account or by GTR). 

ﾠCommon Carrier Transportation Services 
ﾠ
ﾠcash payments for procuring common carrier transportation services? 
In accordance with §301-51.100. 
ﾠ
ﾠexcess of the $100 limit to purchase common carrier transportation? 
To justify the use of cash in excess of $100, both the agency and traveler must certify on the travel claim the necesﾠ
ﾠ
ﾠ
ﾠof the $100 limit? 
You must ensure the delegation of authority for the autho-rization or approval of cash payments over the $100 limit is ﾠ
ﾠ
ﾠ
ﾠfor a cash payment? 
If you determine that the cash payment was made under a non-emergency circumstance, reimbursement to the traveler must not exceed the cost which would have been properly chargeable to the Government had the traveler used a governﾠment contractor-issued travel charge card, centrally billed account, or GTR). However, an agency can determine to make full payment when circumstances warrant (e.g., invitational travel, infrequent travelers and interviewees). 
ﾠ
ﾠ
traveler to use cash to procure common carrier 
transportation services? 
You must establish procedures to encourage travelers to use the GSA individual Government contractor-issued travel charge card(s), or your agency’s centrally billed or other established account, or a GTR (when no other option is avail-able or feasible). 
ﾠExchanged, Canceled, or Oversold Common
Carrier Transportation Services

ﾠ
ﾠcollect unused, partially used, and exchanged tickets? 
You must establish administrative procedures providing: 
	ﾠWritten instructions explaining traveler liability for the value of tickets issued until all ticket coupons are used or properly accounted for on the travel voucher; 
	(b) Instructions for submitting payments received from carriers for failure to provide confirmed reserved space; 
	ﾠThe traveler with a “bill charges to” address, so that the traveler can provide this information to the carrier for returned or exchanged tickets. 
	(d) Procedures for promptly identifying any unused tick-ets, coupons, or other evidence of refund due the Govern-ment. 

ﾠ
ﾠand exchanged tickets? 
	ﾠFor unused or partially used tickets purchased with GTRs: You must obtain the unused or partially used ticket from the traveler, issue ﾠﾠ“Redemption of Unused Ticket” to the airline and or travel agency that issued the ticket, maintain a suspense file to mon-itor the airline/travel agency refund, and record and deposit the airline/travel agency refund upon receipt. See ﾠ
ﾠTransportation Handbook (http://fss.gsa.gov/transtrav/ usgpth.pdf) for policies and procedures regarding the use of ﾠ
	(b) For unused or partially used tickets purchased under centrally billed accounts: You must obtain the unused ticket from the traveler, return it to the issuing office that furnished the airline ticket, obtain a receipt indicating a credit is due, ﾭited to the centrally billed account. 
	ﾠFor exchanged tickets purchased with GTRs: You must obtain the airline/travel agency refund application or receipt from the traveler, and maintain a suspense file to monitor the airline/travel agency refund. For additional guidance see ﾠ
ﾠTransportation Handbook (http://fss.gsa.gov/transtrav/ usgpth.pdf). 
	(d) For exchanged tickets purchased under centrally billed accounts: You must obtain the airline receipt from the traveler showing a credit is due the agency, and ensure that the unused portion of the exchanged ticket coupon is credited to the cen-trally billed account. 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-73—Travel Programs §301-73.101 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠprogram include? 
The Federal travel management program includes— 
	ﾠA travel authorization and claim system that imple-ments the related requirements of the Federal Travel Regula-tion. (See §§301-2.1 and 301-52.3 and ﾠ of this chapter for those requirements); 
	(b) A TMS that provides reservation and ticketing support and management reports on reservation and ticketing activities. (See §301-73.106 for specific services that should be provided by a TMS); 
	ﾠA Travel payment system for paying travel service providers in accordance to §§301-73.300 and 301-73.301 of this chapter; 
	(d) Contracts and similar arrangements, with transporta-tion and lodging providers (e.g. Government-contract air car-riers, rental car companies, trains, hotels (e.g., FedRooms properties), etc.) that give preferential rates and other benefits to Federal travelers on official business; and 
	ﾠA Travel Management Reporting System that covers financial and other travel characteristics required by the bien-nial Travel Survey (see §§300-70.1 through 300-70.4 of this title). 

ﾠ§301-73.1: The E-Gov Travel Service (ETS) fulfills the requirements of ﾠ, (b), and (e) of this section. 
ﾠ
ﾠthe Federal travel management program? 
As a participant in the Federal travel management pro-gram, you must— 
	ﾠDesignate an authorized representative to administer the program including leading your agency's migration of ETS; 
	(b) Ensure that you have internal policies and procedures in place to govern use of the program including a plan and ﾠ
ﾠwith agency-wide migration to ETS completed no later than ﾠ
ﾠ
	ﾠEstablish a plan that will measure direct and indirect cost savings and management efficiencies through the use of ETS once deployed. This plan must include your migration plan and schedule which must be submitted by ﾠ
ﾠOffice (PMO) (see §301-73.101); 
	(d) Require employees to use ETS in lieu of your TMS as soon as it becomes available in your agency (unless an excep

tion has been granted in accordance with §§301-73.102 or 301-73.104ﾠ
ﾠ
ﾠEnsure that any agency-contracted travel agency ser-vices (TMS) complement and support ETS in an efficient and cost effective manner. 
ﾠManagement Service

ﾠ
ﾠTravel Service? 
Yes, unless you have an exception to the use of the ETS (see §§301-73.102 and 301-73.104), you must have fully deployed the ETS across your agency and require employees to use the ETS for all temporary duty travel no later than ﾠ
ﾠﾠ
ﾠPMO, (see §301-73.101). You must implement the ETS no ﾠ
ﾠthe ETS as soon as it becomes available in your agency. The Department of Defense and the Government of the District of Columbia are not subject to this requirement. 
Notes to ﾠ: (1) You have the option to use the con-tracted travel agent service(s) of your choice (through the ETS or other contract vehicles). You have the responsibility for ensuring agency-contracted travel agent services complement and support the ETS in an efficient and cost effective manner. (2) Award of a task order to a vendor on the ETS Master Contract constitutes ETS implementation. Agency-wide use of the ETS for all travel manage-ment processes and travel claim submission constitutes complete migration. 
ﾠ
ﾠ
You must prepare to implement ETS as expeditiously as possible by— 
	ﾠDeveloping a migration plan and schedule to deploy ETS across your agency as early as possible with full deploy-ment required no later than September 30, 2006; 
	(b) Requiring employees to use your ETS unless you approve an exception under §301-50.6, §301-73.102 or §301-73.104; 
	ﾠEstablishing goals, plans and procedures to maximize agency-wide traveler use of your online self-service booking tool once you have fully deployed ETS within your agency. These goals, plans, and procedures should be available for submission to the ETS PMO upon its request. 

ﾠ§301-73.101: Your agency should work with the Office of Management and Budget (OMB) to allocate budget and personnel resources to support ETS migration and data exchange.  Your agency is responsible for providing the funds required to establish interfaces 
ﾠ
ﾠ
between the ETS standard data output and applicable business sys-tems (e.g., financial, human resources, etc.) 
Note 2 to ﾠ: Best practices show that organizations are able to realize significant benefits once they achieve a 70 percent or greater self-booking rate. 
ﾠ
ﾠ
required use of TMS or ETS once we have fully 
deployed ETS within the agency? 
	ﾠYes, your agency head or his/her designee may grant an individual case by case exception to required use of your agency’s current TMS or to required use of ETS once it is fully deployed within the agency, but only when travel meets one of the following conditions: 
	(1) Such use would result in an unreasonable burden on mission accomplishment (e.g., emergency travel is involved and TMS/ETS is not accessible; the traveler is performing invitational travel; or the traveler has special needs or requires disability accommodations in accordance with part 301-13 of this chapter). 
	(2) Such use would compromise a national security interest. 
	(3) Such use might endanger the traveler’s life (e.g., the individual is traveling under the Federal witness protection program, or is a threatened law enforcement/investigative officer traveling under part 301-31 of this chapter). 
	(b) Any exception granted must be consistent with any contractual terms applicable to your current TMS or ETS, once it is fully deployed, and must not cause a breach of con-tract terms. 

ﾠ
ﾠexception to use of the E-Gov Travel Service? 
The head of your agency or his/her designee must approve an exception to the use of the ETS under §301-73.102ﾭing or through electronic means. 
ﾠ
ﾠof the E-Gov Travel Service be approved? 
	ﾠThe Administrator of General Services or his/her des-ignee may grant an agency-wide exception (or exempt a com-ponent thereof) from the required use of ETS when requested by the head of a Department (cabinet-level agency) or head of an Independent agency when— 
	(1) The agency has presented a business case analysis to the General Services Administration that proves that it has an alternative TMS to the ETS that is in the best interest of the Government and the taxpayer (i.e., the agency has evaluated the economic and service values offered by the ETS contrac-tor(s) compared to those offered by the agency's current Travel Management Service (TMS) and has determined that the agency's current TMS is a better value); 

	(2) The agency has security, secrecy, or protection of information issues that cannot be mitigated through security provided by the ETS contractors; 
	(3) The agency lacks the technology necessary to access ETS; or 
	(4) The agency has critical and unique technology or business requirements that cannot be accommodated by the ETS contractors at all or at an acceptable and reasonable price (e.g., majority of travel is group-travel). 
	(b) As a condition of receiving an exception, the agency must agree to conduct annual business case reviews of its TMS and must provide to the eTravel PMO data elements required by the eTravel PMO in a format prescribed by the eTravel PMO. 
	ﾠRequests for exceptions should be sent to the Adminis-trator, General Services Administration, 1800 F Street, NW., Washington, DC 20405 with full justification and/or analysis addressing ﾠ, (a)(2), (a)(3), or (a)(4) of this section. 

ﾠ
ﾠnot using the E-Gov Travel Service or the TMS? 
If an employee does not use the ETS (when available) or your agency's designated TMS, he/she is responsible for any additional costs (see §301-50.5 of this chapter) resulting from the failure to use the ETS or your TMS. In addition, you may take appropriate disciplinary actions. 
ﾠ
ﾠcovered by a TMS? 
The TMS must, at a minimum— 
	ﾠInclude a Travel Management Center (TMC), commer-cial ticket office (CTO), an in-house system, an electronically available system, or other method(s) of arranging travel, which has the ability to provide the following as appropriate to the agency's travel needs: 
	(1) Booking and fulfillment of common carrier arrange-ments (e.g., flight confirmation and seat assignment, compli-ance with the Fly America Act, Governmentwide travel policies, contract city-pair fares, electronic ticketing, ticket delivery, etc.). 
	(2) Lodging information (e.g., room availability, reser-vations and confirmation, compliance with Hotel/Motel Fire Safety Act, availability of FedRooms properties, per diem rate availability, etc.). 
	(3) Car rental and rail information (e.g., availability of Surface Deployment and Distribution Command (SDDC) Government agreement rates where applicable, confirmation of reservations, etc.). 
	(b) Provide basic management information, such as— 
	(1) Number of reservations by type of service (common carrier, lodging, and car rental); 

Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-73—Travel Programs §301-73.301 
	(2) Extent to which reservations are in compliance with policy and reasons for exceptions; 
	(3) Origin and destination points of common carrier usage; 
	(4) Destination points for lodging accommodations; 
	(5) Number of lodging nights in approved accommoda-tions; 
	(6) City or location where car rentals are obtained; and 
	(7) Other tasks, e.g., reconciliation of charges on cen-trally billed accounts and processing ticket refunds. 

Note to 301-73.106: The ETS fulfills the basic services of a TMS. You have the option to use the contracted travel agent ser-vice(s) of your choice through ETS or other contract vehicles. You have the responsibility to ensure that agency-contracted-for travel agent services complement and support the ETS in an efficient and cost effective manner. (See §301-73.2.) 
ﾠTransportation Services

ﾠ
ﾠcontract passenger transportation services program? 
Yes, if such services are available to your agency. 
ﾠ
ﾠcontract passenger transportation service? 
GSA individual Government contractor-issued travel charge card(s), or your agency centrally billed or other estab-lished account, or a GTR (when no other option is available or feasible). 
ﾠ
ﾠtravel? 
No. 
ﾠ
ﾠ
ﾠ
A system to facilitate the payment of official travel and transportation expenses which includes, but is not limited to: 
	ﾠIssuance and maintenance of Government contractor-issued individually billed charge cards; 
	(b) Establishment of centrally billed accounts for the pur-chase of travel and transportation services; 
	ﾠIssuance of travelers checks; and 
	(d) Provision of automated-teller-machine (ATM) services worldwide. 

ﾠ
ﾠservices? 
You may participate in GSA’s or another Federal agency’s travel payment system services program or you may contract directly with a travel payment system service if your agency has contracting authority and you are not a mandatory user of GSA’s charge card program. 
Note to §301-73.301: Under the new GSA charge card program effective November 30, 1998, it will be your responsibility to select the vendor that will be most beneficial to your agency’s travel and transportation needs. 
This page intentionally left blank. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-75—Pre-employment Interview Travel §301-75.103 
ﾠ
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠemployment interview travel expenses? 
To help you recruit highly qualified individuals. 
ﾠ
ﾠexpenses? 
Yes, if you determine it is in the best interest of the Gov-ernment to do so. However, pre-employment travel expenses may not be authorized to offset or defray other expenses not allowable under this subpart. 
ﾠ
ﾠ
we establish related to pre-employment interview 
travel? 
You must establish policies and procedures governing: 
	ﾠWhen you will pay pre-employment interview travel expenses, including the criteria for determining which indi-viduals or positions qualify for payment of such expenses; 
	(b) Who will determine, in each individual case, that a per-son qualifies for pre-employment interview travel expenses; and 
	ﾠWho will determine what expenses you will pay for each individual interviewee. 

ﾠ
ﾠemployment interview travel? 
You must: 
	ﾠProvide your interviewees with a list of FEMA approved accommodations in the vicinity of the interview, and encourage them to stay in an approved accommodation; 
	(b) Inform the interviewee that he/she is responsible for excess cost and any additional expenses that he/she incurs for personal preference or convenience; 
	ﾠInform the interviewee that the Government will not pay for excess costs resulting from circuitous routes, delays, or luxury accommodations or services unnecessary or unjus-tified in the performance of official business; 
	(d) Assist the interviewee in preparing the travel claim; 
	ﾠProvide the interviewee with instructions on how to submit the claim; and 
	(f) Inform the interviewee that he/she may subject himself/ herself to criminal penalties if he or she knowingly presents a false, fictitious, or fraudulent travel claim (See 18 U.S.C. 287 and 1001). 

ﾠ
ﾠ
ﾠemployment interview travel expenses? 
If you decide to pay the interviewee per diem or common carrier transportation costs, you must pay the full amount of such cost to which the interviewee would be entitled if the interviewee were a Government employee traveling on official business. 
ﾠ
ﾠexpenses may we pay? 
You may pay the following expenses: 
	ﾠTransportation expenses as provided in ﾠ of this chapter; 
	(b) Per diem expenses as provided in ﾠ of this chapter; 
	ﾠMiscellaneous expenses as provided in ﾠ of this chapter; and 
	(d) Travel expenses of an individual with a disability or special need as provided in ﾠof this chapter. 

ﾠ
ﾠexpenses are not payable? 
You may not pay expenses for: 
	ﾠUse of communication services for purposes other than communication directly related to travel arrangement for the Government interview. 
	(b) Hire of a room at a hotel or other place to transact official business. 

ﾠ
ﾠ
authorize an interviewee to use common carrier 
transportation to perform pre-employment interview 
travel? 
You must provide the interviewee with one of the follow-ing: 
	ﾠA common carrier ticket; 
	(b) A GTR; or 

	ﾠA point of contact with your travel management center to arrange the common carrier transportation. In this instance, you must notify the travel management center that the inter-viewee is authorized to receive a ticket for the trip; 
	(d) Written instructions explaining your procedures and the liability of the interviewee for controlling and accounting for passenger transportation documents, if common carrier transportation is required; 
	ﾠA credit/refund address for any common carrier trans-portation provided for unused government furnished tickets. 

ﾠClaiming Reimbursement 
ﾠ
ﾠinterviewee travel expenses? 
For 	You will 	
Common carrier transportation expenses other than local transportation. 	Bill the expenses to a centrally billed or other agency established account or provide the traveler with a GTR when no other option is available or feasible. 	
Other expenses. 	Require payment by the interviewee and reimburse the interviewee for allowable travel expenses upon submission and approval of his/her travel claim. 	

ﾠ
ﾠindividual Government contractor-issued charge cards for pre-employment interview travel?No.
FEDERAL TRAVEL REGULATION 
ﾠ
ﾠexchanges the ticket he or she has been issued? 
If 	You will inform the traveler 	
The new ticket is more expensive than the ticket you provided. 	That he/she must pay the difference using personal funds and he/she will not receive reimbursement for the extra amount. 	
The new ticket is less expensive than the ticket you provided. 	Provide the interviewee with a credit/refund address by attaching a copy of the GTR, or some other document containing this information, to either the ticket or the travel authorization as provided in the U.S. Government Passenger Transportation Handbook” (http://fss.gsa.gov/ transtrav/usgpth.pdf). 	

ﾠ
ﾠadvance? 
No. 
ﾠ
ﾠtravelers checks to pay for the interviewee’s travel expenses? 
No. 
ﾠ
ﾠclaim to us? 
No. Only if the interviewee wants to be reimbursed, then he or she must submit a travel claim in accordance with your agency procedures in order to receive reimbursement for pre-employment interview travel expense. 
Chapter 301—Temporary Duty (TDY) Travel Allowances Part 301-76—Collection of Undisputed Delinquent Amounts Owed to the Contractor Issuing the Individually Billed Travel Charge Card §301-76.103 
ﾠTHE CONTRACTOR ISSUING THE INDIVIDUALLY BILLED TRAVEL CHARGE CARD 
Authority: ﾠ
ﾠ
ﾠ
ﾠ
ﾠﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
ﾠ
Note to ﾠ: Use of pronouns “we”, “you”, and their variants throughout this part refers to the agency. 
ﾠ
ﾠthat an employee (including members of the uniformed services) owes to a Government travel charge card contractor? 
Yes, upon written request from the contractor and in accor-dance with the procedures specified in §301-76.100, you may collect undisputed amounts owed to a Government travel charge card contractor from the delinquent employee’s dis-posable pay. You must promptly forward all amounts deducted to the contractor. 
ﾠ
ﾠ
Disposable pay is the part of the employee’s compensation remaining after the deduction of any amounts required by law to be withheld. These deductions do not include discretionary deductions such as savings bonds, charitable contributions, ﾠpay, special pay, retirement pay, or incentive pay. 
ﾠ
Note to ﾠ: Use of pronouns “we”, “you”, and their variants throughout this part refers to the agency. 
ﾠ
ﾠwhich we must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor? 
Yes, you must: 
	ﾠProvide the employee with written notice of the type and amount of the claim, the intention to collect the claim by deduction from his/her disposable pay, and an explanation of his/her rights as a debtor; 
	(b) Give the employee the opportunity to inspect and copy your records related to the claim; 
	ﾠAllow an opportunity for a review within the agency of your decision to collect the amount; and 
	(d) Provide the employee an opportunity to make a written agreement with the contractor to repay the delinquent amount. 

ﾠ
ﾠprocess and legal requirements have been met? 
You are responsible for ensuring that all requirements have been met. 
ﾠ
ﾠ
amounts if we have not reimbursed the employee for 
amounts reimbursable under applicable travel 
regulations? 
No, you may only collect undisputed delinquent amounts after you have reimbursed the employee under the applicable travel regulations and in accordance with a proper travel claim. However, if the employee has not submitted a proper travel claim within the timeframe requirements of §301-52.7 of this chapter, and there are no extenuating circumstances, you may collect the undisputed delinquent amounts. 
ﾠ
ﾠdeduct from the employee’s disposable pay? 
ﾠ
ﾠber 19, 1998, the maximum amount you may deduct from the employee’s disposable pay is 15 percent per pay period, unless the employee consents in writing to deduction of a greater percentage. 
This page intentionally left blank. 
ﾠ
ﾠ
Chapter 301—Temporary Duty (TDY) Travel Allowances Appendix B 
ﾠ
ﾠ
Deductions From the M&IE Allowance 
Deductions to M&IE rates for localities in both nonforeign areas and foreign areas shall be allocated as shown in this table. For information as to where to access per diem rates for various types of Government travel, please consult the table in §301
11.6. 
M&IE Rate ($)* 	Breakfast	Lunch	Dinner	Incidentals 	
1 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	$0 	$0 	$0 	$1 	
2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	0 	0 	1 	1 	
3 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	0 	1 	1 	1 	
4 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	1 	1 	1 	
5 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	1 	2 	1 	
6 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	2 	2 	1 	
7 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	2 	3 	1 	
8 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	2 	3 	2 	
9 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	1 	2 	4 	2 	
10 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	2 	4 	2 	
11 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	3 	4 	2 	
12 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	3 	5 	2 	
13 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	3 	5 	3 	
14 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	4 	5 	3 	
15 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	4 	6 	3 	
16 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	2 	4 	7 	3 	
17 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	4 	7 	3 	
18 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	5 	7 	3 	
19 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	5 	8 	3 	
20 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	5 	8 	4 	
21 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	5 	9 	4 	
22 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	6 	9 	4 	
23 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	3 	6 	9 	5 	
24 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	6 	9 	5 	
25 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	6 	10 	5 	
26 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	7 	10 	5 	
27 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	7 	11 	5 	
28 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	7 	11 	6 	
29 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	4 	7 	12 	6 	
30 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	7 	12 	6 	
31 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	8 	12 	6 	
32 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	8 	13 	6 	
33 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	8 	13 	7 	
34 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	9 	13 	7 	
35 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	9 	14 	7 	
36 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	5 	9 	15 	7 	
37 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	9 	15 	7 	
38 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	10 	15 	7 	
39 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	10 	16 	7 	
40 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	10 	16 	8 	
41 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	10 	17 	8 	
42 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	11 	17 	8 	

M&IE Rate ($)* 	Breakfast	Lunch	Dinner	Incidentals 	
43 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	6 	11 	17 	9 	
44 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	11 	17 	9 	
45 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	11 	18 	9 	
46 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	12 	18 	9 	
47 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	12 	19 	9 	
48 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	12 	19 	10 	
49 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	7 	12 	20 	10 	
50 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	12 	20 	10 	
51 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	13 	20 	10 	
52 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	13 	21 	10 	
53 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	13 	21 	11 	
54 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	14 	21 	11 	
55 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	14 	22 	11 	
56 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	8 	14 	23 	11 	
57 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	14 	23 	11 	
58 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	15 	23 	11 	
59 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	15 	24 	11 	
60 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	15 	24 	12 	
61 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	15 	25 	12 	
62 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	16 	25 	12 	
63 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	9 	16 	25 	13 	
64 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	16 	25 	13 	
65 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	16 	26 	13 	
66 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	17 	26 	13 	
67 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	17 	27 	13 	
68 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	17 	27 	14 	
69 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	10 	17 	28 	14 	
70 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	17 	28 	14 	
71 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	18 	28 	14 	
72 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	18 	29 	14 	
73 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	18 	29 	15 	
74 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	19 	29 	15 	
75 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	19 	30 	15 	
76 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	11 	19 	31 	15 	
77 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	19 	31 	15 	
78 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	20 	31 	15 	
79 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	20 	32 	15 	
80 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	20 	32 	16 	
81 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	20 	33 	16 	
82 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	21 	33 	16 	
83 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	12 	21 	33 	17 	
84 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	21 	33 	17 	

M&IE Rate ($)* 	Breakfast	Lunch	Dinner	Incidentals 	
85 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	21 	34 	17 	
86 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	22 	34 	17 	
87 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	22 	35 	17 	
88 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	22 	35 	18 	
89 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	13 	22 	36 	18 	
90 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	22 	36 	18 	
91 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	23 	36 	18 	
92 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	23 	37 	18 	
93 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	23 	37 	19 	
94 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	24 	37 	19 	
95 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	24 	38 	19 	
96 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	14 	24 	39 	19 	
97 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	24 	39 	19 	
98 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	25 	39 	19 	
99 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	25 	40 	19 	
100 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	25 	40 	20 	
101 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	25 	41 	20 	
102 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	26 	41 	20 	
103 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	15 	26 	41 	21 	
104 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	26 	41 	21 	
105 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	26 	42 	21 	
106 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	27 	42 	21 	
107 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	27 	43 	21 	
108 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	27 	43 	22 	
109 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	16 	27 	44 	22 	
110 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	27 	44 	22 	
111 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	28 	44 	22 	
112 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	28 	45 	22 	
113 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	28 	45 	23 	
114 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	29 	45 	23 	
115 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	29 	46 	23 	
116 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	17 	29 	47 	23 	
117 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	29 	47 	23 	
118 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	30 	47 	23 	
119 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	30 	48 	23 	
120 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	30 	48 	24 	
121 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	30 	49 	24 	
122 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	31 	49 	24 	
123 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	18 	31 	49 	25 	
124 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	31 	49 	25 	
125 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	31 	50 	25 	
126 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	32 	50 	25 	
127 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	32 	51 	25 	
128 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	32 	51 	26 	
129 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	19 	32 	52 	26 	
130 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	32 	52 	26 	
131 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	33 	52 	26 	
132 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	33 	53 	26 	
133 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	33 	53 	27 	
134 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	34 	53 	27 	
135 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	34 	54 	27 	
136 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	20 	34 	55 	27 	
137 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	34 	55 	27 	
138 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	35 	55 	27 	

M&IE Rate ($)* 	Breakfast	Lunch	Dinner	Incidentals 	
139 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	35 	56 	27 	
140 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	35 	56 	28 	
141 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	35 	57 	28 	
142 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	36 	57 	28 	
143 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	21 	36 	57 	29 	
144 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	36 	57 	29 	
145 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	36 	58 	29 	
146 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	37 	58 	29 	
147 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	37 	59 	29 	
148 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	37 	59 	30 	
149 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	22 	37 	60 	30 	
150 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	37 	60 	30 	
151 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	38 	60 	30 	
152 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	38 	61 	30 	
153 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	38 	61 	31 	
154 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	39 	61 	31 	
155 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	39 	62 	31 	
156 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	23 	39 	63 	31 	
157 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	39 	63 	31 	
158 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	40 	63 	31 	
159 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	40 	64 	31 	
160 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	40 	64 	32 	
161 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	40 	65 	32 	
162 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	41 	65 	32 	
163 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	24 	41 	65 	33 	
164 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	41 	65 	33 	
165 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	41 	66 	33 	
166 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	42 	66 	33 	
167 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	42 	67 	33 	
168 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	42 	67 	34 	
169 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	25 	42 	68 	34 	
170 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	42 	68 	34 	
171 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	43 	68 	34 	
172 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	43 	69 	34 	
173 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	43 	69 	35 	
174 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	44 	69 	35 	
175 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	44 	70 	35 	
176 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	26 	44 	71 	35 	
177 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	44 	71 	35 	
178 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	45 	71 	35 	
179 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	45 	72 	35 	
180 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	45 	72 	36 	
181 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	45 	73 	36 	
182 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	46 	73 	36 	
183 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	27 	46 	73 	37 	
184 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	46 	73 	37 	
185 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	46 	74 	37 	
186 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	47 	74 	37 	
187 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	47 	75 	37 	
188 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	47 	75 	38 	
189 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	28 	47 	76 	38 	
190 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	29 	47 	76 	38 	
191 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	29 	48 	76 	38 	
192 . . . . . . . . . . . . . . . . . . . . . . . . . . . 	29 	48 	77 	38 	

ﾠ
ﾠ
Chapter 301—Temporary Duty (TDY) Travel Allowances Appendix D 
ﾠ
ﾠ
ATM: 	Automated Teller Machine 	
CAS: 	Commercial Aviation Service(s) 	
CDW: 	Collision Damage Waiver 	
CFR: 	Code of Federal Regulations 	
CMTR: 	Combined Marginal Tax Rate 	
CONUS: 	Continental United States 	
CSRS: 	Civil Service Retirement System 	
CTO: 	Commercial Ticket Office 	
DOD: 	Department of Defense 	
DOJ: 	Department of Justice 	
DSSR: 	Department of State Standardized Regulations 	
EFT: 	Electronic Funds Transfer 	
ETS: 	E-Gov Travel Service(s) 	
FAA: 	Federal Aviation Administration 	
FAM: 	Foreign Affairs Manual 	
FECA: 	Federal Employees’ Compensation Act 	
Fedrooms: 	Enhanced Federal Premier Lodging Program (formally known as FPLP) 	
FEMA: 	Federal Emergency Management Agency 	
FERS: 	Federal Employees Retirement System 	
FHA: 	Federal Housing Administration 	
FICA: 	Federal Insurance Contribution Act 	
FOB: 	Free On Board 	
FTR: 	Federal Travel Regulation 	
FTS: 	Federal Telecommunications System 	
GAO: 	General Accounting Office 	
GBL: 	Government Bill of Lading 	
GOCO: 	Government Owned Contractor Operated 	
GPO: 	Government Printing Office 	
GSA: 	General Services Administration 	
GTR: 	Government Transportation Request 	
HHG: 	Household Goods 	
ID: 	Identification 	
IDL: 	International Date Line 	
IRC: 	Internal Revenue Code 	
IRS: 	Internal Revenue Service 	
ISSA: 	Inter-service Support Agreement(s) 	
ITRA: 	Income Tax Reimbursement Allowance 	
JFTR: 	Joint Federal Travel Regulations 	
JTR: 	Joint Travel Regulation 	
MARS: 	Military Affiliate Radio System 	
M&IE: 	Meals and Incidental Expenses 	
M&O: 	Management and Operating 	
MOU: 	Memorandum of Understanding 	
MTR: 	Marginal Tax Rate 	
NARA: 	National Archives and Records Administration 	
NIST: 	National Institute of Standards and Technology 	
NTE: 	Not to Exceed 	
OBE: 	Online Self-service Booking Tool 	
OCONUS: 	Outside the Continental United States 	
OGE: 	Office of Government Ethics 	
OMB: 	Office of Management and Budget 	
PBP&E: 	Professional Books, Papers, and Equipment 	
PCS: 	Permanent Change of Station 	
PDS: 	Permanent Duty Station 	

ﾠ
ﾠ
PIN: Personal Identification Number PMO: E-Gov Travel Program Management Office POV: Privately Owned Vehicle PTA: Prepaid Ticket Advice PDTATAC: Per Diem, Travel and Transportation Allowance Committee Q&A: Question and Answer RIT: Relocation Income Tax SDDC: Surface Deployment and Distribution Command SES: Senior Executive Service SIT: Storage in Transit SSN: Social Security Number TCS: Temporary Change of Station TDY: Temporary Duty TMC: Travel Management Center TMS: Travel Management Service TQSE: Temporary Quarters Subsistence Expenses U.S.: United States U.S.C.: United States Code VA: Department of Veterans Affairs WAE: When Actually Employed WTA: Withholding Tax Allowance