Please refer to the following guidelines when traveling to Durham to participate in the NIEHS PCOS Twin Study. Be sure to keep all of your travel-related receipts. You will be given an expense report to fill out during your Duke appointment. If you have any questions, do not hesitate to contact the Study Coordinator, Julie Linville, at 866-809-1260.
The study will reimburse you for the mileage you incur when using your car for the study. This includes travel to and from Durham or your local airport. The government allowed mileage rate is subject to change and can be found at GSA Reimbursement Rates. (http://www.gsa.gov/pov)
If you leave your car at the airport during your trip here, we will reimburse you for airport parking expenses.
Transportation to and from the Airport
We will reimburse you for taxi rides from your home to your local airport and from your local airport back to your home. We will not cover the cost of a limousine or other private car. When your plane arrives in Durham, use the Millennium Hotel phone located in the airport baggage claim area to call the hotel shuttle. If you have problems with this phone, please contact the hotel directly at 919-383-8575. The hotel shuttle service has already been paid for as part of our arrangements with the hotel. We will not be able to reimburse you for using a taxi or rental car for transportation between the airport and hotel.
Transportation between the Hotel and Duke
The hotel has a shuttle service that runs frequently between the hotel and the Duke campus. Check with the desk clerk or Concierge for the daily schedule when you arrive. We will not be able to reimburse you for taxi service between the Hotel and the DCRU.
If you are traveling to your appointment during meal times, we can reimburse you for those costs. The total amount we will reimburse you can not exceed $36.75 (including tax and tip) for the day. (Lunch and dinner only.) If you are staying at the Millennium Hotel, your dinner at the hotel's Bel Gusto Restaurant is already covered by the study. If you eat meals elsewhere, you will be responsible for paying the bill and we will reimburse you up to the amount listed above. You must provide receipts for any meals not eaten at the Bel Gusto restaurant.
We will reimburse you for your lunch on the day of the appointment and, if you arrive home after 7:00 pm the day of your appointment, we will reimburse you for dinner as well. The total for lunch and dinner cannot exceed $36.75. You will not be reimbursed for breakfast, as you are to be fasting for 8 hours prior to your morning appointment at Duke.
Airfare and Lodging
Airfare will be paid directly by the study. You will be issued an electronic ticket. We will provide you with instructions on how you can access for flight information on line and print your boarding pass up to 24 hours prior to your flight. If you do not have Internet access, you can claim your ticket at the Airline counter two hours prior to your scheduled flight.
Lodging at the Millennium Hotel will be paid for directly by the study. However, we will only pay for the following items at the hotel:
You are responsible for paying for all other hotel expenses (e.g., room service, gift shop purchases, long-distance phone calls, meals at the hotel restaurant for any family members/friends that may accompany you on the trip, etc).