Blanket Purchase Agreement (BPA) Documentation

When establishing Blanket Purchase Agreements (BPAs) under the GSA Schedules Program, the ordering activity shall document—

  • The Schedule contracts considered, noting the contractors with which BPAs have been established;
  • A description of the requirements (e.g., estimated quantities, work to be performed);
  • The results of negotiations including agreed upon pricing;
  • The estimated value;
  • If applicable, the circumstances and rationale for restricting consideration of Schedule contractors to fewer than required in the Schedule ordering procedures;
  • The evaluation methodology used in selecting the contractor to receive the BPA(s);
  • The rationale for any tradeoffs in making the selection;
  • The fair and reasonable price determination required by Federal Acquisition Regulation (FAR) 8.405-2(d) for BPAs with hourly rate services;
  • If applicable, the rationale for placing other than firm-fixed price or performance-based orders; and
  • The results of the annual review.

When ordering from BPAs, the ordering activity shall document—

  • The BPA holder from which the supply or service was purchased;
  • A description of the supply or service purchased;
  • The amount paid;
  • The fair and reasonable price determination required by FAR 8.405-2(d) for BPAs with hourly rate services; and
  • If applicable, the rationale for using other than a firm-fixed price order or a performance-based order.

If ordering from multiple BPAs, in addition to the above, the ordering activity shall document—

  • The BPAs considered;
  • The evaluation methodology used in selecting the BPA holder to receive the order; and 
  • The rationale for any tradeoffs in making the selection.
Last Reviewed 4/10/2009