DEPARTMENT OF HEALTH AND HUMAN SERVICES
PUBLIC HEALTH SERVICE
HEALTH SERVICES ADMINISTRATION
INDIAN HEALTH SERVICE
ROCKVILLE, MARYLAND
INDIAN HEALTH SERVICE CIRCULAR NO. 82-6
Effective Date: August 27, 1982
AVAILABILITY OF FISCAL YEAR 1981 AND 1982 FUNDS
Sec. | |
---|---|
1. |
Purpose |
2. |
Background |
3. |
Policy |
1. |
PURPOSE.
The purpose of this Circular is to explain the provisions in the Fiscal Year
(FY) 1981 and 1982 Indian Health Service (IHS) appropriation acts, P.L. 96-514
and P.L. 97-100, which govern IHS obligation authority and the availability of
such funds to IHS grantees and contractors. This Circular will also deal with
the treatment of unexpended funds, including "savings", and the reprogramming of
funds provided to grantees and contractors. This Circular replaces IHS Circular
No. 81-3. Circular 81-3 is still applicable to FY 1980 funds unless modified
herein. |
2. |
BACKGROUND. |
A. |
|
(1) |
|
(2) |
Section 106(h), P.L. 93-638 reads in part: |
(3) |
The Norton Sound Decision. |
B. |
|
3. |
POLICY. |
A. |
|
B. |
|
C. |
|
D. |
|
E. |
|
F. |
|
G. |
|
H. |
|
I. |
|
Reprogramming Procedures
The House Committee on Appropriations for many years has had
an informal agreement with the various agencies and bureaus funded in the
Department of the Interior and Related Agencies appropriation bill with respect
to guidelines and procedures for reprogramming funds deferring approved projects
and utilizing funds appropriated for these projects to accomplish others.
It has come to the attention of the Committee that the
practice of requesting approval for reprogramming or notifying the Committee
about reprogramming actions is not uniformly understood by the 29 various
agencies funded in this bill.
The Committee is well aware of the need of the administering
agencies to reprogram funds to carry out an effective program. Changing
conditions because of carious factors may result in variations of cost
estimates. However to maintain integrity in the appropriations process the
Committee must be kept fully appraised of all proposed reprogrammings of
projects and programs within each activity under-taken by the agency involved
It is with this thought in mind that the House and Senate
Committees established the following criteria for all reprogramming:
1. Definition - "Reprogramming", as defined in
these procedures, includes the reallocation of funds from one budget activity to
another. In cases where either Committee report displays an allocation of
an appropriation below the activity level, that finer level of detail, shall be
the basis for reprogramming. For construction accounts, a reprogramming
constitutes the reallocation of funds from one construction project identified
in the justification to another. A reprogramming shall also consist of any
other significant departure from the program describes in the agency's budget
justification.
2. Criteria for reprogramming -
a. Any project or activity which may be
deferred through reprogramming shall not later be accomplished by means of
further reprogramming; but, instead, funds should again be sought for the
deferred project or activity through a regular appropriations process.
b. A reprogramming should be made only when
an unforeseen situation arises; and then only if postponement of the project or
the activity until the next appropriation year would result in actual loss or
damage. Mere convenience ir desire should not be factors for
consideration.
c. Reprogramming should not be employed to
initiate new programs or to change allocations specifically denied, limited, or
increased by the congress in the Act or the report. In cases where
unforeseen events or conditions are deemed to require such changes, proposals
shall be submitted in advance to the Committee, regardless of amounts involved,
and be fully explained and justified.
3. Reporting and approval procedures -
a. Any proposed reprogramming must be
submitted to the Committee in writing prior to implementation if it exceeds
$250,000 annually or results in an increase or decrease of more than 10%
annually in affected programs.
b. All reprogramming shall be reported to
the Committee quarterly and shall include cumulative totals.
c. Any significant shifts of funding among
objects classifications should also be reported to the Committee in a timely
manner.
d. Reprogramming proposals submitted to the
Committee for prior approval shall be considered approved after 30 calendar days
if the Committee has posed no objection. However, agencies will be
expected to extend the approval deadline if specifically requested by either
Committee.
This is not an exact replica of House report No 95-1251, pages 120 and 121