ADMINISTRATIVE/FINANCIAL/CONTRACTING
AUTHORITY	DELEGATED TO
1.  ACQUISITION AUTHORITIES Delegation of Acquisition Authorities (Authority to conduct acquisition programs, perform contracting functions, and appoint contracting officers in accordance with HHSAR Title 46 CFR, Ch. 3 and FAR, Title 48 Ch. 1. The delegation of authority to the Assoc Dir, OAM, from the DHO also designates the Assoc Dir, OAM, as the Head of the Contracting Activity (HCA) for IHS with the authority to ratify unauthorized commitments over $25,000. The Associate Dir, OAM designated the Dir, DCGP, as the IHS Principal Official Responsible for Acquisition (PORA) (DOA 3/18/93) with the authority to ratify unauthorized commitments up $25,000 (advised in memo dated l/4/91). Acquisition authority is delegated to Contracting Officers by the PORA.	DHO (8/23/90) Assoc Dir, OAM (3/17/93) Dir, DCGP (3/18/93)
2.  ADP EQUIPMENT D/A to Approve the Acquisition of Federal Information Processing Resources. (HHS IRM Manual, Sec. 4-O-20). (PHS D/A: 8/23/88) (PHS D/A: 12/22/93 increase in authority; (DASH(MB): 8/23/95) increase in authority)   Limited authority may be redelegated by the Area Directors to the Area Information System Coordinators.	DHO (12/18/95) Assoc Dir, OIRM (12/27/95) Area Dir, PHX (7/19/94) Area Directors (7/28/94) Directors, OES, Regions VI & X (8/11/95)
3.  AUTHORITY TO SIGN APPLICATIONS TO PURCHASE  TAX-FREE AND SPECIALLY DENATURED ALCOHOL AND  TO APPOINT ACCREDITED OFFICIALS TO ORDER CONTROLLED DRUGS (Authority to purchase tax-free denatured alcohol and to appoint officials to order controlled drugs from the DEA in accordance with PHS 380.3, Acquisition Reg., Appendix A to Ch 3 of Title 48 CFR.) This authority should be delegated to officials whose duties include responsibility for dispensing or controlling inventories of the substances mentioned.	Dep. Dir., IHS; Chief Medical Officer; Dir. Clinical & Preventive Svcs..; Area Directors (12/14/2006)
4.  CLAIMS COLLECTION D/A - Federal Claims Collection Act (Authority to compromise or terminate debts or suspend collection of claims of $20,000 of less, exclusive of interest (31 USC 3711 and 45 CFR Part 30.) (DASH(MB) D/A: 7/27/95) This authority should be delegated through chain of command to individuals designated as "Claims Collections Officers" in the Areas.	Deputy Dir., IHS; Deputy Dir. Mgmt. Operations; Dir., OFA; & Area Dir's. 12/01/06
5.  REVIEW AUTHORITY FOR PERSONAL PROPERTY The Director, Indian Health Service is delegating this authority to the Deputy Director for Managment Operations. This DOA is in compliance with the Logistics Management Manual 103.27.57 and the Indian Health Manual Part 5, Chapter 12, Section 8, "Reports of Survey."	Dep. Dir. Mgmt. Ops, from Direrctor, IHS (02/08/06)
6.  CONFERENCE MANAGEMENT	SUPERSEDED BY PROGRAM DELEGATION #20 and SGM 2007-01
7.  CONTRACTS WITH FISCAL AGENTS Sec 23116, Title XXIII, Public Health Service (PHS) Act, P.L. 99-660, to Enter into Contracts with Fiscal Agents. Further delegation is not authorized. Restrictions and Limitations: The authorities delegated in or pursuant to this delegation shall be exercised in accordance with Section 23116, Title XXIII, of the PHS Act and any IHS supplements.	Deputy Director, IHS; Deputy Director for Indian Health Policy; Deputy Director for Management Operations; Director, Office of Resource Access and Partnerships; and Director, Division of Contract Care (02/22/07)
8.  DAY CARE CENTERS D/A Concerning Day Care Centers Under Section  524 of P.L. 94-482 (Excludes space in Parklawn Complex.) Further delegation is authorized in the PHS D/A, but to no lower than heads of major field installations (Area Offices and Service Units).	RETAINED BY THE DIRECTOR, IHS
9.  DENIAL OF CONTRACT HEALTH SERVICES D/A to Make a Final Determination on Denial  of Contract Health Services (42 CFR 36.25,Contract Health Services; Appeals and Reconsideration.) Further delegation is not authorized.	To Deputy Dir. for Management Operations and Dir., Office of Resource Access and Partnerships; from Director 08/04/08
10.  EMERGENCY HEALTH FUNCTIONS D/A for Emergency Health Functions (DHEW Emergency Manual Ch l-20, dated October 1, 1975.  Guidelines of the Federal Preparedness Agency of GSA.) This authority could be delegated to the Area Directors with authority to redelegate through the Area chain of command.	BEING RESEARCHED BY IHS
11.  ENVIRONMENTAL PROTECTION D/A for Carrying Out Responsibilities under Revised Part 30 of the GAM, Environmental  Protection  Delegations must exclude: a)  The authority to approve the designation of actions that have been categorically excluded from the environmental review process by the ASH   with concurrence of the OMB. May be redelegated through the chain of command to appropriate levels.	DHO (11/23/88) Area Directors (6/11/90) Assoc Dir, OAM (6/11/90) Assoc Dir, OHPRD (8/7/90) Assoc Dir, OEHE (8/7/90)
12.  GRANTS - MANAGEMENT D/A to Designate the Director, Division of Acquisition and Grants Administration, as Grants Admin. Officer.  (P.L. 94-437, and Sec. 3381 of P.L. 95-83) This delegation designates M. Kay Carpentier as the IHS Grants Management Officer.	Dir DAGO/OAM (11/23/88)
13.  GRANTS ASSISTANCE - MAXIMUM COMPETITION REQUIREMENT D/A to Require Maximum Competition under  Assistance Programs: Justification for Restricted Competition  (Grants Administration Manual, Sec. 144.4) Further delegation is not authorized.  Authority could individual reporting directly to the IHS Director.	DHO (8/23/90)
14. GRANTS - MULTIYEAR FUNDING AUTHORITY Request to Rescind DOA Administrative #14, "Approve Grant Funding Periods of 18 Months ot More"	To Acting Director, IHS from Acting Director, MPICS 4/24/08
15.  SIGNATURE AUTHORITY FOR THE DEPARTMENT OF HEALTH AND HUMAN SERVICES FEDERAL-WIDE ASSURANCE FOR THE PROTECTION OF HUMAN SUBJECTS FOR DOMESTIC INSTITUTIONS Authority to act as the IHS Assurance Signatory Official(s) for the DHHS Federal-wide Assurance for the Protection of Human Subjects for Domestic Institutions.	Chief Med. Officer; & Director, OPHS 7/11/06
16.  LAUNDRY SERVICES AND SUBSISTENCE D/A Relating  to Provision of Subsistence and Laundry Services (5 USC 5911, furnishing subsistence and laundry services to civilian employees in PHS owned/operated facilities.  PHS GAM Ch l-100.) This authority should be delegated to the Area Directors with authority to redelegate through the chain of command to the appropriate level(s).	RETAINED BY THE DIRECTOR, IHS
17.  MATERIAL MANAGEMENT D/A: Materiel Management Authorities (No specified references. Concerns Govt. vehicles transfer title and use; exceptions ; to replacement standards for office machines; furniture.)  The authorities cited in sections A and B of the delegation may be redelegated.	Dep Director, IHS (11/23/88) DHO (11/23/88) Assoc Dir, OAM   (11/23/88) Assoc Dir, OHPRD (11/23/88) Dep Assoc, OHPRD (11/23/88) Exec Ofcr, OHPRD (11/23/88) Prgm Mgr, HqW (11/23/88) Area Directors (11/23/88)
18.  NOTARIES Authority to designate officers and employees within their respective jurisdictions to serve as Notaries Public when it is determined that such service is required for facilitation of IHS business.  (GAM Ch l-50)	Deputy Director, IHS; Deputy Director for Indian Health Policy; Deputy Director for Management Operations; Chief Medical Officer; Director, Office of Managment Services; and Area Directors (08/13/07)
19.  PRINTING AUTHORITIES  D/A for Printing Authority  (DHEW Printing Management Manual. To procure printing, binding, etc. from Government Printing Office.)	REPLACED BY ADM D/A Printing Forms
20.  PRIVACY ACT APPEALS Delegation of Appeals Authority Under DHEW Privacy Act Regulation (Set 5b.8 of Part 5b, "Privacy Act Regulations 22(CFR) 505.) Delegated to the Director, IHS, without authority to redelegate.	RETAINED BY THE DIRECTOR, IHS
21.  QUARTERS MANAGEMENT Rescind Delegation of Authority, Administrative #21, Management of PHS Controlled Quarters	To Director, through IHS/ESS; DMMO, from Acting Director, MPICS (07/15/08)
22.  RELOCATION ASSISTANCE - REAL PROPERTY D/A under the Uniform Relocation Assistance  and Real Property Acquisition Policies Act of 1970, P.L. 91-646 (Relocation advisory assistance, replacement housing, loans for displaced persons.) Determination for further delegation is pending advice from OEHE, HQE.	RETAINED BY THE DIRECTOR, IHS
23.  REORGANIZATION PROPOSALS D/A to Implement Reorganizations within Agency (HHS GAM 8-60)  Delegations have been made to appropriate levels in IHS consistent with HHS and IHS policy in GAM chapter 8-60.  Redelegation is not authorized.	Dep Dir, IHS (10/21/91)  DHO (10/21/91) Area Directors (12/20/91) Dir, AK Area (7/19/93)
24.  SAFETY MANAGEMENT D/A in Safety Management (Mutual Aid in Fire Protection and Emergency Assistance, HSM:  2-30.)  (PHS D/A:  11/22/89)  A determination for redelegation will be made upon additional advice from OEHE.	BEING RESEARCHED BY IHS
25.  SPACE REQUESTS D/A to Execute Space Requests for IHS Field Units (Federal Property Management Temp. Reg. D-73, Quality Workplace Environment, eff. Feb 11, 1987.)	Deputy Director; Deputy Director for Management Operations; Director, Office of Environmental Health and Engineering; Director, Division of Facilities Operations 10/15/08
26.  TELEPHONE STANDARDS DEVIATION	CANCELLED June 1982
27.  TESTIMONY IN PRIVATE LITIGATION D/A For Testimony in Private Litigation (45 CFR Part 2). (PHS D/A: 2/22/88) Further delegation is not authorized.	Area Directors(8/1/90) Assoc Dir, OAM (8/l/90) Assoc Dir, OHPRD (8/7/90)
28.  TRAVEL/CASH FUND/CERTIFYING OFFICERS D/A Concerning 1) Travel. 2) Administrative Resolution of Cash Fund Irregularities and 3) Designation of Certifying Officers (HHS Travel Manual, l-20, 6-00 etc. Also GSA Temporary Reg. A-22, HHS Voucher Examination Manual, Treasury Fiscal Requirements Manual.)   a)  The Area Directors may delegate the authority to approve and authorize domestic travel and advance of funds no further than one organizational   level below the Office of the Area Director (Executive Officer and Service  Unit Directors). b)  Service Unit Directors may delegate the authority to no more than one  organizational level below the Office of the SUD (Administrative Officer and Health Center Directors). c) This authority excludes travel and travel advances for commissioned  personnel. d) All delegation of authority documents must cite the requirement that no  IHS official is to approve his/her own travel and/or travel advances.	** Director, IHS (11/23/88) **DHO (11/23/88) **Assoc Dir, OAM (11/23/88) **Assoc Directors (11/23/88) **Area Directors (11/23/88)
29.  TRUE COPIES D/A to Certify True Copies   (HEW GAM Ch l-20) This authority should be delegated through chain of command to appropriate levels within the Area.	DHO (11/23/88) Area Directors (11/26/90) Assoc Dir, OAM (11/26/90) Assoc Dir, OHPRD (l/28/91)
30.  USE OF FACILITIES FOR NON-OFFICIAL PURPOSES D/A Regarding  Use of PHS-Controlled Facilities  for Meeting for Non-Official Purposes  (HEW GAM Circular HEW-69.5, dated 07/31/99.) Further delegation is not authorized.	DHO (11/23/88) Area Directors (3/25/92) Assoc Dir, OAM (3/25/92) Assoc Dir, OHPRD (4/l/92)
31.  USE OF RESEARCH FACILITIES D/A - Use of PHS Research Facilities by Academic Scientists, Engineers, and Students.  (GAM Ch 13-10) a)  This authority should be delegated through chain of command to appropriate  level within the Area. b) All delegations of authority documents must contain the following   restrictions: i) Authority must be exercised in accordance with GAM  Chapter 13-10, including PHS supplements;  (ii) Research must support the   Indian Tribes or Alaska Villages involved, and (iii) Research projects must support the chapter 13-10   be approved by the Area Office Committee on Research and the IHS Research   Director (OHPRD);	DHO (11/23/88)  Area Directors (6/11/90)  Assoc Dir, OAM (6/11/90)   Assoc Dir, OHPRD (7/13/90)
32.  VOLUNTEER SERVICE PROGRAMS (SERVICE FELLOWSHIP) D/A to Establish Volunteer Service Programs To establish volunteer service programs and accept volunteer services for use in operation of a health care facility or the provision of health care under section 223 of the Public Health Service Act (42 U.S.C). Further delegation is not authorized.	**Assoc Dir, OAM(11/23/88) **Assoc Dir, OHPRD(11/23/88) **Area Directors (11/23/88) **Exec Ofr, OHPRD (11/23/88) **Area Dep Dir (11/23/88) **Area Exec Ofcrs (11/23/88) **SU Directors (11/23/88)
33.  D/A TO APPROVE PAYMENT OF TRAVEL AND TRANSPORTATION BENEFITS INCIDENT TO A PERMANENT CHANGE OF STATION AND TO WAIVE THE EMPLOYMENT AGREEMENT The delegated authorities apply to approval of travel and transportation expenses related to permanent changes of station (PCS) within the  continental U.S., and to waive employment agreements incidental to PCS when reasons for separation are beyond the control of the separating employee. Will be delegated to the Area Directors with authority redelegation through the chain of command to appropriate level.	DHO (7/17/95) Area Directors (7/17/95) Assoc Dir, OHPRD (7/17/95)  Assoc Dir, OAM (7/17/95) Dir DAS/OAM (7/17/95)
34.  LEASING AUTHORITY To perform all functions with respect to acquisition of space by lease. Further delegation is not authorized.	PHS Regional Health Administrators, Region X (10/21/94) PHS Regional Health Administrators, Region VI (10/21/94)
35.  ENERGY EFFICIENT COMPUTERS To Grant Exemption to Executive Order 12845 Requiring Agencies to Purchase Energy Efficient Computers . The Associate Director, OIRM, determined that this delegation should be retained at the Hqs level to ensure integrity of determinations for the few exemptions anticipated each year.	DHO (6/17/94) Assoc Dir, OAM (6/17/94) Assoc Dir, OIRM (6/21/94)
36.  AGENCY AGREEMENTS D/A To Approve and Sign Agency Agreements Authority delegated to the Deputy Director, IHS; the Deputy Director for Management Operations; the Deputy Director for Indian Health Policy; and the Chief Medical Officer, to approve and sign Agency agreements initiated or sponsored by IHS Headquarters and Area Offices. The aggregate fiscal year value of these agreements, including extensions and revisions, cannot exceed $999,999.  The authority to approve and sign Agency agreements initiated or sponsored by IHS Area Offices and Headquarters Offices, and which have an aggregate FY value, including extensions and revisions, that does not exceed $249,999, may be redelegated to the IHS Headquarters Office Directors and IHS Area Directors without the authority to delegate further. The authority to approve and sign Agency agreements that are initiated or sponsored by OIT. The aggregate FY value of these agreements, including extensions and revisions, cannot exceed $499,999.	Director to Dep. Dir.; Dep. Dir for IHP; Dep. Dir OM; and CMO (07/07/05) Deputy Director to Area Directors 07/07/05 Director, Office of Information Technology 04/30/07
37.  REAL PROPERTY EASEMENTS Authority concerning Easements, Revocable Licenses, Rights of Entry. and Use Permits (DASHMB) D/A date 06/29/95) Authorities retained at IHS Headquarters.	DHO (12/14/95) Assoc Dir, OAM (12/18/95) Assoc Dir, OEHE (12/28/95) Dir, DFM(l/18/96)
38.  REAL PROPERTY Administrative authorities relating to the purchase, disposal and transfer of real property for the IHS. Further delegation is not authorized.	To Deputy Director, for Mgmt. Ops.; Dir. OEHE; and the Dir., Div. of Facilities Ops.06/12/08
39.  SHARED  SPACE - SPECIAL	Rescinded April 16, 2008
40.  DEPUTY DIRECTOR OF HEADQUARTERS OPERATIONS, HEADQUARTERS WEST Authority for Indian Health Service Headquarters West	Rescinded August 19, 2008
41.  PRINTING FORMS Authority for Printing and Distribution of Forms Delegation of Authority for the Director, RSSC, Ada, Oklahoma to receive requests from IHS Area Offices and IHS Headquarters, place orders on their behalf, and distribute the forms when they are received.  Tribal organizations are also eligible to obtain forms from the RSSC).	Director, Regional Supply Service Center (RSSC), Ada, Oklahoma (11/18/98)
42.  PURCHASE HIGH SPEED COPIERS Delegation of Authority for Coordinating Purchase Requests for High Speed Copiers The D/A allows the Director, DAS, to coordinate requests to the PHS for approval of High Speed copiers (copiers operating at speeds of 100 copies,  or more, per minute).  Photocopiers operating at less than 100 copies per minute do not require prior approval from HQ. This Delegation of Authority may not be redelegated.	Dir, DAS, OMS (11/30/98)
43.  REQUEST FOR WAIVERS OF CLAIMS OUT OF ERRONEOUS OVERPAYMENT Delegation of Authority for initial requests  Waivers of Claims Arising out of Erroneous  Overpayments of Pay , of Allowances and of Travel, Transportation and Relocation Expenses.    Delegates authority from the Acting Associate General Counsel to the Heads of Operating Divisions and Inspector General to make initial decisions to grant or deny requests for waivers of claims for erroneous overpayments of pay,  allowances,  and of travel, transportation and relocation expenses from individuals who were employed in the organization at the time the overpayments occurred.	Heads of Operating Divisions and the Inspector General  (05/21/98).
44.  SIGN AUDIT RESOLUTION DETERMINATION LETTERS Pursuant to the authorities specified in the Federal Register, Vol. 70, No. 199, published on October 17, 2005, the authority to prepare and sign letters of determination to Tribes/Tribal organizations that communicate final Agency action resolving audits for Title V (Public Law 93-638) awards and Indian Health Service (IHS) grant awards is being delegated. This delegation may not be redelegated.	Deputy Director for Management Operations, Office of Financing and Accounting, from the Acting Director (03/10/08)
46.  PUBLIC LAW 93-638, REAL PROPERTY AUTHORITIES Pursuant to the authorities delegated to the Director, Indian Health Service (IHS), by the Assistant Secretary for Health, United States Department of Health and Human Services, on July 17, 1996, "Delegation of Authority for Indian Self-Determination and Education Assistance Act"' Public Law 93-638, as amended, it is hereby delegate to the Deputy Director for Management Operations; the Director, Office of Environmental Health and Engineering; and the Director, Division of Facilities Operations. These authorities may not be redelegated.	From the Director to Dep. Director for Mgmt. Ops., Direc., OEHE; and Div., Division of Facilities Ops. (06/12/08)

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Last update: March 11, 2009

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