I. Denial of Promotion Through Non-Selection [USDOL/DOL Reporter 30; slip op. 47]
J. Media disclosures Regarding Complainant's Whistleblowing Activities [USDOL/DOL Reporter 34; slip op. 51]
K. Medical Records and Testimony [USDOL/DOL Reporter 35; slip op. 52]
III. Discussion [USDOL/DOL Reporter 35; slip op. 53]
A. Contention of the Parties [USDOL/DOL Reporter 36; slip op. 54]
B. Credibility [USDOL/DOL Reporter 38; slip op. 57]
C. Protected Activity [USDOL/DOL Reporter 40; slip op. 59]
D. Adverse Action [USDOL/DOL Reporter 42; slip op. 61]
1. Demotion to Contract Specialist, Reassignment of
Bechtel and Southeastern Contracts, Detail to Grants
Section and Denial of a Promotion Through a Desk Audit [USDOL/DOL Reporter 43; slip op. 63]
2. Cancelling Warrant, Job Transfer, OIG Investigation,
"Gag Order," and "Stealing" [USDOL/DOL Reporter 43; slip op. 63]
3. Failure to Disclose Results of OIG Investigation [USDOL/DOL Reporter 45; slip op. 65]
4. Putting on "Display," "Shunning," and Placing Complainant in a job as the Information Resources Coordinator [USDOL/DOL Reporter 45; slip op. 65]
5. Issuing a Written Warning [USDOL/OALJ Reporter 46]
6. Denial of Promotion Through Non-Selection [USDOL/DOL Reporter 47; slip op. 67]
7. Hostile Work Environment [USDOL/DOL Reporter 48; slip op. 68]
8. Blacklisting, Stigmatization and "Bad Faith" Settlement Offer [USDOL/DOL Reporter 54; slip op. 76]
E. Knowledge of Protected Activity [USDOL/DOL Reporter 54; slip op. 77]
F. Adverse Employment Action Motivated by Protected Activity [USDOL/DOL Reporter 55; slip op. 77]
1. Demotion to Contract Specialist, Reassignment of
Bechtel and Southeastern Contracts, Detail to Grants Section
and Denial of a Promotion Through a Desk Audit [USDOL/DOL Reporter 56; slip op. 79]
2. Cancelling Warrant, Job Transfer, OIG Investigation,
"Gag Order," and "Stealing" [USDOL/DOL Reporter 57; slip op. 80]
3. Failure to Disclose Results of OIG Investigation [USDOL/DOL Reporter 59; slip op. 82]
4. Placing Complainant in a Job as the Information
Resources Coordinator [USDOL/DOL Reporter 61; slip op. 84]
5. Denial of Promotion Through Non-Selection [USDOL/DOL Reporter 62; slip op. 85]
6. Hostile Work Environment [USDOL/DOL Reporter 63; slip op. 87]
G. Timeliness of Complaints [USDOL/DOL Reporter 64; slip op. 88]
H. Conclusion [USDOL/DOL Reporter 66; slip op. 91]
IV. Damages [USDOL/DOL Reporter 67; slip op. 92]
A. Reinstatement [USDOL/DOL Reporter 68; slip op. 93]
B. Back Pay [USDOL/DOL Reporter 69; slip op. 94]
C. Compensatory Damages [USDOL/DOL Reporter 69; slip op. 94]
D. Affirmative Action [USDOL/DOL Reporter 71; slip op. 97]
E. Exemplary Damages [USDOL/DOL Reporter 72; slip op. 98]
F. Attorney Fees [USDOL/DOL Reporter 73; slip op. 99]
[Page 3]
I. OVERVIEW
This case arises pursuant to the employee protection provisions of the Safe Drinking Water Act (SDWA) 42 U.S.C. § 300j-9(i); Water Pollution Control Act (WPCA) 33 U.S.C. § 1367; Solid Waste Disposal Act (SWDA) 42 U.S.C. § 6971; Clean Air Act (CAA) 42 U.S.C. § 7622; and the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (CERCLA) 42 U.S.C. § 9610. Multiple complaints were filed by Sharyn Erickson (Complainant) against the United States Environmental Protection Agency, Region 4, Atlanta, Georgia (Respondent EPA or EPA), and the Environmental Protection Agency Office of the Inspection General (Respondent OIG, or OIG). The parties could not resolve the matter administratively. Litigation in this matter was protracted and bitter, and the Court was prepared to hear oral arguments and receive evidence on reciprocal motions for attorney disqualification when the parties resolved their differences and decided to proceed with the case on the merits. A twelve day formal hearing was held in Atlanta, Georgia on May 6-10, June 3-7, and June 17-18, 2002, at which sixteen witness testified and contributed to over 3,000 pages of transcript.1
SeeAmerican Nuclear Resources, Inc. v. U.S. Department of Labor, 134 F.3d 1292, 1295 (6th Cir. 1998); Kahn v. U.S. Secretary of Labor, 64 F.3d 271, 277 (7th Cir. 1995); Mackowiak v. University Nuclear Systems, Inc., 735 F.2d 1159, 1162 (9th Cir. 1984).
[Page 36]
A. Contention of the Parties
Complainant argues that the record established direct evidence of discriminatory intent as reflected by: the issuance of a "gag order;" destruction of documentary evidence; referring Complainant for an OIG investigation that effectively black-listed her; providing the OIG with false data; refusing to disclose the results of the OIG investigation; and deviating from established investigative procedures. Respondents had direct knowledge of Complainant's protected activity stemming form Complainant raising concerns about Superfund environmental regulations, procedures, policies and practices in 1993 on the Southeastern Superfund site. Direct evidence of retaliation includes: reassignment; requesting premature documentation, making false accusations of assisting a contractor; misstating indemnification and federal facilities issues concerning Bechtel; conducting an illegal investigation by an EPA attorney; fabricating falsehoods (interfered in others business, disciplinary record); never checking Complainant's personnel file; accusing her of large cost overruns; accusing her of misrepresentation; accusing her of co-authoring a paper for a superfund conference without permission; issuing a warning letter the day before an OSHA investigation; and accusing her of not preparing a profit analysis as directed by her supervisor. Complainant contends that her actions both sincere and were heroic.
Complainant further alleges that she was subject to a hostile work environment as reflected by: idling; shunning; undermining her authority; keeping her in the dark on work related issues; putting her on display in the library for eighteen months; issuing a "gag order;" denying pay increases and job promotions; removing her flexiplace; publically searching and confiscating things in Complainant's cubicle without making an inventory then failing to return the items; pressuring her to dispose of discoverable evidence; denying training and permission to attend conferences; name calling, inadequate investigation of grievances; prohibiting access to contract files; denying leave to comply with discovery requests; placing her in a position to be the scapegoat for problems with computer contractor's time and funds; demanding that she turn over potentially discoverable evidence; making hostile remarks and circulating disinformation about her case to colleagues; and by making hostile comments in a FOIA meeting. As a remedy Complainant seeks reinstatement, back-pay, compensatory and punitive damages, and affirmative action.
Respondent EPA first argues that argues that the continuing violation theory does not apply to Complainant's claims falling outside the thirty day filing period. Specifically, Complainant should be barred from asserting claims that occurred more than thirty days before April 8, 1998, the time of Complainant's first whistleblower complaint. Considering events prior to that date is not proper because Complainant did not prove that her non-selection and incidences occurring in the Information Management Branch were related to events that took place in 1995 regarding the North Cavalcade site and other alleged protected activity. Similarly, Complainant failed to show a pattern of discriminatory conduct. There is no evidence of a discriminatory policy or practice because Complainant failed to establish that Mr. Mills's non-selection, which occurred three years after her alleged protected activity, was related to her protected activity since Mr. Mills had no knowledge of the scope of the OIG investigation and did not initiate the OIG investigation. Mr. Barrow purposefully tried to avoid information concerning the OIG investigation so that Complainant could have a clean slate in his department. Likewise, Complainant's non-selection and
[Page 37]
Information Management Branch incidences were not related to a series of retaliatory events considering that the alleged acts of retaliation in 1998 are different that the alleged acts of retaliation in 1995, and Complainant's transfer to the Information Management Branch and the suspension of her contracting warrant were permanent decisions. Mr. Mills did not select Complainant for contracting positions because of any alleged protected activity, rather her non-selection was based on prior missed deadlines, her opinionated badgering of other employees, general contentiousness and refusal to accept management decisions.
Neither is equitable tolling available to consider claims occurring prior to her first complaint because Complainant was never misled or prevented by Respondents from asserting her rights, and her unfair labor practices claim, alleging retaliation for union activity, did not raise the precise claim in another statutory forum. Furthermore, Respondent EPA asserts that Complainant failed to show a hostile work environment because: Complainant failed to prove the Office of Regional Counsel and OIG investigations, as well as her non-selection, were in retaliation for protected activity; failed to show that the alleged discriminatory acts were pervasive and regular; failed to show that she suffered any detrimental effects or that a reasonable person would be detrimentally affected because Complainant failed to prove any monetary loss or damages, failed to establish her medical condition is linked to her work environment; and Complainant failed to show that respondent superior liability exists.
Second, Respondent EPA contends that Complainant failed to show any materially adverse action based on her alleged protected activity. Specifically, Respondent EPA argues that the Office of Regional Counsel inquiry and the referral to the OIG concerning Complainant's actions regarding the North Cavalcade site was not materially adverse and that the statement that Complainant had a "long history of disciplinary problems" did not result in any tangible job detriment. Similarly the failure to notify Complainant about the results of the OIG investigation was not an intentional act. Likewise, Respondent EPA asserts that the revocation of Complainant's warrant, the written warning, the suspension of flexiplace and the non-selection were not motivated by a retaliatory animus. There is simply no nexus between Complainant's alleged protected activity and any alleged adverse employment action. Finally, Respondent EPA asserts that Complainant is not a credible witness in light of many inconsistencies in her testimony and in the record.
Respondent OIG contends that this proceeding is nothing more than an attempt by Complainant to obtain job reassignment, a promotion, and a large sum of money on a claim that she is a whistleblower. Respondent OIG further argues that the OIG investigation of Complainant did not constitute actionable adverse employment action because: the investigation was authorized by the Inspector General Act of 1978; an OIG investigation does not inevitably lead to some other materially adverse consequence since an investigation is simply a fact-finding mission; the OIG did not recommend that the Agency take any adverse action; and Complainant suffered no formal disciplinary action as a result of the investigation. Respondent OIG contends that the fact that it did not affirmatively advise Complainant of the investigative findings was not actionable adverse action because Complainant is not entitled to a notice of the OIG's investigative findings, and there is no evidence showing how the lack of notice resulted in a tangible job consequence. Furthermore, Respondent OIG contends that its delay in processing Complainant's FOIA request is not actionable adverse action because delay does not constitute an action related to the compensation, terms, condition, or privileges of employment. Likewise, Respondent OIG argues that Complainant's claim of hostile work environment lacks foundation because Complainant failed to establish that the hostile working environment, if any, was pervasive and regular. The investigation, the non-
[Page 38]
disclosure of the investigative report, and the FOIA delay were separate activities by separate components within the OIG and no action was taken in concert with EPA Region 4.
Second, Respondent OIG argues that itsactions were not motivated by Complainant's protected activities. Specifically, the OIG investigation was based on legitimate, non-discriminatory, non-frivolous allegations of a possible conflict of interest. Respondent OIG contends that it conducted its investigation without any retaliatory animus, it conducted a thorough investigation in a timely fashion and found insufficient evidence to substantiate allegations against Complainant. No evidence exists to show complicity between the OIG and EPA Region 4 to retaliate against Complainant. The investigation and the resulting report of investigation were the sole work product of the OIG and when the report was turned over the EPA Region 4, that effectively ended the OIG's involvement. Likewise, Respondent OIG asserts that its untimely advisement of the investigatory findings and the U.S. attorney's denial of criminal prosecution was not motivated by retaliatory animus because the OIG is under no legal obligation to inform the subject of an investigation of their findings and the OIG had every expectation that Complainant's management would inform her of her criminal exoneration.83 In any event, Respondent OIG alleges that Complainant knew about the results of the investigative report through the frequency of her contacts with OIG investigators and as evidenced by a documents related to her FLRA complaint in 1996.
To the extent that Complainant voiced concerns to co-workers and management about Superfund environmental regulations, analytical procedures, policies, and practices that wasted funds, and created impossibility of performance issues that retarded the environmental cleanup of the Southeastern Superfund site in 1993, I find that Complainant engaged in protected activity in furthering the purpose of the pertinent environmental statutes. See Nathaniel v. Westinghouse Hanford, Co., 91 SWD 2 (Sec'y Feb 1, 1995). Likewise, I find that interfering in bidding process for the North Cavalcade Superfund Site to change the analytical methodology and performance standards in an attempt to eliminate an impossibility of performance issue that would retard the environmental cleanup was also a protected activity. See id.
Similarly, Complainant's letters to members of Congress concerning the OIG investigation of her that was opened, in part, because of her involvement in the North Cavalcade Superfund site, constitute protected activity because Complainant was both complaining about faulty analytical methodology used in adopting unattainable performance specifications and complaining about Respondents' retaliation against her. See e.g. (CX 12 D, p. 4) (writing to Senator Coverdell that Complainant was merely trying to protect the government and superfund from poor scientific methodology). Filing whistleblowing complainants and taking environmental concerns to the media are both protected activity. See 29 C.F.R. § 24.2(b)(1) (2002); Dobreuenski v. Associated Universities, Inc., 96 ERA 44, p. 9 (ARB June 18, 1998).
Finally, I find that sending information to Congress regarding possible FOIA violations by Respondent EPA, concerning the destruction of e-mail back-up tapes in February 2000, constituted protected activity. Although Complainant never showed what information was on the backup e-mail tapes and how the destruction of that information specifically violated the purpose of the environmental statutes under which she seeks protection, the fact that the tapes were maintained in the Information Management Branch for EPA Region 4, preponderates the conclusion that some of the information would relate to concerns about environmental contaminants. SeeTyndall v. U.S. Environmental Protection Agency, 95 CAA 5 (ARB June 14, 1996) (finding that complaining about interference in an OIG investigation of improprieties in awarding a contract to study acid rain was protected activity because interference with the investigation could lead the EPA to rely on studies that understated the effects of acid rain); Jenkins v. U.S. Environmental Protection Agency, 92-CAA-6 (Sec'y May 18, 1994) (noting that employee protection provision are construed broadly), Cf. Niedzielski v. Baltimore Gas & Electric Co., 2000-ERA-4 (ALJ July 13, 2000) (finding that complaining about insufficient resources to develop an NRC examination for employees entrusted to run a nuclear power plant did not rise to the level of protected activity).
D. Adverse Action
An employer violates a whistleblowing statute when the covered employer "intimidates, threatens, restrains, coerces, blacklists, discharges, or in any manner discriminates against any employee. . . ." 29 C.F.R. § 24.2(b) (2002). The Eleventh Circuit discerned a difference between discrimination and adverse action, defining adverse action as "simply something unpleasant, detrimental, even unfortunate, but not necessarily (and not usually) discriminatory." Stone and Webster Eng'g Corp. v. Herman, 115 F.3d 1568, 1573 (11th Cir. 1997). To be actionable, adverse actions must be more than a mere inconvenience or an alteration of job responsibilities. Crady v. Liberty Nat'l Bank & Trust Co., 993 F.2d 132, 136 (7th Cir. 1993). Thus, memoranda of reprimand or counseling that amounts to no more than a mere scolding, without any following disciplinary action, do not rise to the level of adverse action. Davis v. Town of Lake Park, 245 F.3d 1232, 1236 (11th Cir. 2001); Ilgenfritz v. U.S. Coast Guard Academy, ARB No. 99-066 (ARB Aug. 28, 2001). To be adverse action, the activity must result in a tangible job consequence that a reasonable person
Miller v. Kentworth of Dothan, Inc., 277 F.3d 1269, 1275 (11th Cir. 2002). See also Rojas v. Florida, 285 F.3d 1339, 1344 (11th Cir. 2002) (stating that to establish hostile working environment a plaintiff must show that "the workplace is permeated with discriminatory intimidation, ridicule, and insult, that is sufficiently severe or pervasive to alter the conditions of the victim's employment and create an abusive working environment.") (citation omitted).
Here, there is no dispute that Complainant belongs to a member of a protected group under the environmental whistleblowing laws. To show unwelcome harassment Complainant points to the following acts by Respondent EPA:
1) Removal of Complainant from the Southeastern and Bechtel contracts in August and October 1993, demotion from a contract officer to a contract specialist and assignment to a detail in the Grants Section, and removal of another contract in May 1994 citing the fact that Complainant was detailed to Grants;
2) Making notations in the Southeastern contract concerning Complainant's performance and not allowing Complainant to defend her actions in the file while subjecting her to excessive scrutiny and criticism;
3) Denial of a promotion through a desk audit in December 1993 due to the fact that management had reassigned Complainant's contracts to other workers;
[Page 49]
4) Extending Complainant's assignment to Grants in July and November 1994 intending to remove Complainant form all contracting matters;
5) Initiating an OIG investigation in March 1995, without giving Complainant a chance to defend her actions, making false statements to the OIG investigator, and misleading her into believing the OIG investigation was still open until October 1998 when the U.S. attorney had declined prosecution in June 1995 and the case was officially closed in May 1996;
6) Issuing a "gag order" not to speak about her case with other employees, denying her access to the contract file room;
7) Confiscating and stealing her the materials in her work space and turning some of that material over to the OIG without an inventory or an accounting;
8) Transferring Complainant out of her career field and into the Information Management Branch in March 1995, making that reassignment permanent in March 1996, and providing her with a job she was not qualified to perform;
9) Ostracizing Complainant by putting her on display in the library for eighteen months in the Information Management Branch and assigning her "make work;"
10) Shunning Complainant in the Information Management Branch;
11) Placing Complainant in a job that she was not qualified to perform, with work assignment managers that refused to work with Complainant and preferred to go behind her back to get authorization for their activities;
12) Issuing a written warning for her activities with the AFC Peoples with Disabilities Advisor Counsel in August 1998;
13) Subjecting Complainant to a "din of hostile remarks" in a February 2000 Information Management Branch Meeting after Complainant leaked information to Congress regarding destruction of EPA records; and
14) Removal of flexiplace in March 2000 and May 2001, taking photographs of her office, searching and confiscating items from her office.
Further evidence of a hostile working environment was presented through the testimony of EPA contractor, Robert Place. He personally witnessed behavior of other employees that undermined Complainant's behavior and he witnessed other employees make obscene gestures toward Complainant when her back was turned. (Tr. 275-77). Mr. Place stated:
Nobody wants to talk about her at the EPA. Go ask somebody at the EPA about Sharyn Erickson. You won't get much of a response. They just acknowledge that she exists at all. (sic). It's not natural. Somebody - - somebody in the EPA organizational structure is managing that. It's not normal for a group of human beings when you put them in a common work environment for them to gang up against one and shun them. Brutal. . . . Avoiding her, not communicating with her not keeping her informed, I mean, it's absolutely bizarre. I mean, I went in there and pulled an employee off the task. She didn't even know there was a problem.
(Tr. 348-49).
[Page 50]
Complainant further alleges that Respondent EPA continued to exhibit a hostile attitude toward her during this litigation by: denying her access to documents during discovery; blacklisting her by calling her "paranoid;" attempting to subject her to a "gag order," bringing a disqualification motion against her attorney, and making a "bad faith" settlement offer.
To show that the harassment was severe or pervasive enough to alter the terms and conditions of employment to create a discriminatorily abusive working environment a complainant must show more than that she was merely unwelcome at work. Rojas v. Florida, 285 F.3d 1339, 1344 (11 Cir. 2002) (finding that treating an employee "cooly" and making her feel "unwelcome" is not sufficient to establish hostile work environment). Cf. Smith v. Esicorp, Inc., 93 ERA 16 (Sec'y March 13, 1996) (stating that no tangible psychological injury is required to show hostile work environment). "In evaluating the objective severity of the harassment, we consider, among other factors: (1) the frequency of the conduct; (2) the severity of the conduct; (3) whether the conduct is physically threatening or humiliating, or a mere offensive utterance; and (4) whether the conduct unreasonably interferes with the employee's job performance." Miller v. Kentworth of Dothan, Inc., 277 F. 3d 1269, 1276 (11th Cir. 2002) (citing Allen v. Tyson Foods, 121 F.3d 642, 647 (11th Cir. 1997). Furthermore, harassment is severe and pervasive only if it meets both subjective and objective tests. Mendoza v. Borden, Inc., 195 F.3d 1238, 1246 (11th Cir. 1999). "Harassment is subjectively severe and pervasive if the complaining employee perceives the harassment as severe and pervasive, and harassment is objectively severe and pervasive if a reasonable person in the plaintiff's position would adjudge the harassment severe and pervasive." Johnson v. Booker T, Washington Broadcasting Services, Inc., 234 F.3d 501, 509 (11th Cir. 2000). No single factor is controlling, however, because the court should focus on the totality of the circumstances rather than isolated incidences. Mendoza v. Borden, Inc., 195 F.3d 1238, 1246 (11th Cir. 1999). To be actionable, derogatory epitaphs must be permeated with discriminatory intimidation, ridicule, and insult, and be more than an occasional comment. Faragher v. City of Boca Raton, 524 U.S. 775, 788, 118 S. Ct. 2275, 2284, 141 L. Ed. 2d 662 (1998).
In determining whether Respondent EPA's treatment of Complainant was pervasive and regular, I note that once Complainant was demoted, detailed, and reassigned away form her chosen profession in contracting, the work she performed in the new position/detail cannot form the basis of a continuing hostile work environment because hostile work environment concerns her individual treatment and not the nature of the new work. English v. General Electric Co., 85 ERA 2 (Sec'y Feb 13,1992). However, I find that Respondent EPA's failure to inform Complainant about the results of her OIG investigation and of its failure to find any basis for administrative action constitutes a continuing act of hostile work environment directed at Complainant. This act began on March 10, 1995, the date Complainant's managers began an OIG investigation into Complainant's activities based, in part, on false assertions, subjected Complainant to a "gag order" without explaining its parameters, and removed Complainant form her career field; and it continued until February 1, 2000, the date EPA Region 4, responded to Complainant's FOIA request regarding the OIG investigation. (Tr. 2188; OIG 2, p. 1-2; CX 12 X(2), p. 1). The severity of this conduct was well documented at trial with Agent Dashiell recognizing the detrimental effect on an employee of a pending OIG investigation and stating that the OIG tried to resolve investigations as quickly as possible because "it is not a good thing to have this type of cloud over someone's head for any extended period of time." (Tr. 809). The conduct detrimentally affected Complainant because it helped to deprive her of the means to contest her transfer to the Information Management Branch, it chilled her ability to apply for another government job, and
[Page 51]
the uncertainty helped to create anxiety and stress as documented by Dr. Patterson. (Tr. 2230; CX 50 A, p. 1). The chilling affect of having an OIG investigation hanging over one's head would interfere with Complainant's job performance. Agent Mullis testified that he thought the OIG investigation was referred to him because management was attempting to put controls on Complainant's activities. (Tr. 425-28). Living with the nagging doubt about whether one would be subject to criminal and/or administrative action, which could result in a loss of liberty and means of economic support, is sufficiently severe and pervasive on both a subjective and an objective basis.
As discussed, supra, Section III, Part D(2), removing Complainant from contracting and placing her in the Information Management Branch constitutes adverse action in its own right. While the work she performed cannot for the basis for a hostile work environment, English v. General Electric Co., 85 ERA 2 (Sec'y Feb 13,1992), the Court may consider the pervasive actions of Ron Barrow in keeping her in the position as an Information Resources Coordinator. What was pervasive and regular was Mr. Barrow's refusal to remove her from that job, when he knew that she was not qualified to perform the job as intended in the position description, when contractors had specifically asked him to remove Complainant due to her lack of knowledge, when Complainant asked for different work, and when he did not affirmatively end the practice of having work assignment manages come to him for authorization. (Tr. 295, 506-07, 516, 2225, 2936, EPA 102, p. 2).
Understanding that Complainant's management wanted to put some controls into effect regarding Complainant's behavior, sheds light on other acts of harassment undertaken by Complainant's managers. For example, management's harassment of Complainant included: removing Complainant from the Southeastern and Bechtel contracts in August and October 1993, demoting her to a contract specialist and then transferring her to the Grants Section where management intended to permanently keep Complainant out of contracts. Issuing a "gag order" and denying Complainant access to the contract file room, and taking documentation form her work space furthered the purpose of informing Complainant that her activity would not be tolerated and helped to reestablish control by management. Eventually, Complainant ended up with a job in the Information Management Branch that she was not qualified to perform and upper management let Mr. Barrow know that Complainant was not to be removed from that position. (Tr. 264). When Mr. Waldrop saw that Complainant was beginning to overstep her bounds again in 1998 concerning her participation in the AFC Peoples with Disabilities Advisory Counsel, he attempted to control Complainant's activity again by issuing a written warning letter.
Similarly, Complainant established that her day to day work as the Information Resources Coordinator subjected her to pervasive and regular harassment that altered the terms and conditions of employment to create a discriminatorily abusive working environment. Her job description provided that she was responsible for analysis and troubleshooting with regards to the delivery of contractor services and the position required technical computer expertise. (Tr. 978, 2220-21; EPA 102, p. 2). Even crediting Mr. Barrow's assertion that Complainant need only have a general knowledge of approximately one-hundred computer software packages used by the Agency, Complainant testified that she was only generally familiar with two software programs. (Tr. 979, 2935, 2953-61). Mr. Place testified that he had never met another point-of-contact personnel with less knowledge, and he had personally asked Mr. Barrow to remove Complainant from the position. (Tr. 263). The fact that Complainant was the point of contact for all computer contractors and did not know what
[Page 52]
was going on made EPA Region 4 a "dysfunctional" organization from the perspective of computer contract workers. (Tr. 268). Mr. Place discharged several of his employees who were unwilling to work with Complainant and unwilling to work in the environment at the EPA. (Tr. 275-76).
Complainant had several work assignment managers that worked under her who had the technical knowledge to perform the actual tasks and they were supposed to report to Complainant regarding all computer work EPA contracted out. (Tr. 515). The work assignment managers did not help Complainant perform her job, however, because they continued to go behind her back in attempts to get contractors to undertake personnel actions, and attempted to circumvent Complainant by going directly to Mr. Barrow, who had the same authority as Complainant. (Tr. 275, 515-16, 2223, 2936). Mr. Barrow testified that he tried to discourage such behavior but could not stop it, and he attempted to make sure that Complainant had already cleared the proposed action. (Tr. 516, 2225, 2936). Mr. Place personally observed hostility directed toward Complainant in the from of eye rolling, shunning, and ugly gestures. (Tr. 267, 279, 314, 347-49).
As management of contractor services was an everyday part of Complainant's job, the hostility directed toward her was frequent. While the severity of the conduct in rolling the eyes, shunning and making ugly gestures may not be severe and may constitute merely offensive utterances, the impact that the conduct has on Complainant's work is severely damaging. Lacking the technical knowledge to understand what needs to be done on her own, Complainant must rely on the knowledge of her work assignment managers. Complainant cannot adequately perform her job when she is not informed about what was happening. A reasonable person, deprived of the information necessary to perform one's job adequately would find the hostility directed toward Complainant objectively severe and pervasive.
I do not find that other instances of hostility that Complainant cites rises to the level of a severe or pervasive action that alters the terms and conditions of employment to create a discriminatorily abusive working environment. Specifically, the evidence elicited at trial failed to establish that Complainant was put on display and ostracized in the library for eighteen months on her reassignment to the Information Management Branch. Rather, everyone in the Information Management Branch had worked in library at one time, and all new branch employees were first stationed in the library due to a lack of space. (Tr. 964, 2623-24). From time to time other employees had work stations in the library. (Tr. 2623-24). The facility was crowed and there were only two or three private offices for employees with everyone else stationed in cubicles. (Tr. 964). Rebecca Kemp, who managed FOIA personnel, testified that her office was in the library. (Tr. 2623, 2626). When the branch moved locations in 1996, Mr. Barrow provided Complainant with one of the few private offices to accommodate her carpal tunnel disability. (Tr. 966-67).
Similarly, I find insufficient evidence to establish that Complainant was subjected to a "din of hostile remarks" in a February 2000 branch meeting regarding her Congressional leak about the destruction of E-mail backup tapes. FOIA specialist, Marilyn Brinson, merely stood up and stated that she wished that the person who initiated the Congressional inquiry would speak with the FOIA office before going to Congress. (Tr. 1051, 2635, 2766, 2774-75). Complainant stated that nobody identified her by name. (Tr. 3031-32). Complainant specifically remembered Rich Shekel, Ron Barrow and Rebecca Kemp, among the dozen meeting attendees, making comments that concerns should be kept internally. (Tr. 3032-33). Both Ms. Kemp and Mr. Barrow testified that no one at the meeting was openly hostile and they related that Complainant was never singled out. (Tr.1051-52, 1060 2635, 2682). This one incident involving FOIA personnel, even if employees were openly hostile toward Complainant and management did nothing to say that Complainant's activities were
[Page 53]
protected, is not a severe or pervasive action that alters the terms and conditions of employment to create a discriminatorily abusive workplace environment.89
1 The parties filed post hearing briefs. Based on the quality of the work, I could tell that Respondent EPA and Respondent OIG took the time to submit a quality product. By contrast, Complainant's brief, submitted in 82 numbered paragraphs, was difficult to read and its lack of clarity and organization obfuscated Complainant's strongest arguments. Indeed, after reviewing nearly 250 pleadings and issuing scores of orders in this case, I find that the conduct of Complainant's counsel unduly prolonged these proceedings and wasted judicial resources.
2 Respondent OIG's organizational structure involved in these proceedings consisted of the Office of the Inspector General, Office of Investigations, headquartered in Washington, D.C., with regional offices in Atlanta, Georgia. OIG personnel playing significant roles in this case are: Emmett Dashiel, Jr, Deputy Assistant Inspector General; Alverdes Cornelious, Supervisory Special Agent; Kenneth Wilk, Special Agent; Eugene P. Mullis, Special Agent; Gary Fugger, former Desk Officer; Edward Geosky, Inspector General for the Financial Audit and Evaluation Resource Center and Acting Divisional Inspector General for the Headquarters Audit and Evaluation Resource Center.
Also involved is the Office of Policy and Management located in EPA Region 4, Atlanta, Georgia. The Office of Policy and Management is further divided into the Information Management Branch and the Grants and Procurement Branch, among others. Within the Information Management Branch is the FOIA office and Information Resources. Within the Grants and Procurement Branch is the Grants Section, IAG and Audit Management Section, and the Procurement Section. The pertinent personnel for the Office of Policy and Management are: Stanley Meiberg: Deputy Regional Administrator; William Waldrop: Former Acting Assistant Regional Administrator (Sept. 1993-Sept. 1995); Former Chief of Human Resource Management (1982-1993); Current Special Assistant to Michael Peyton; Michael Peyton, Head of the Office of Policy and Management; Ron Barrow, Head of the Information Management Branch; Jack Sweeny, Former Head of the Information Management Branch; Rebecca Kemp, Head of the FOIA Section within the Information Management Branch; Matthew Robbins, Head of Grants and Procurement Branch; Ed Springer, Head of the Grants Section; Keith Mills, Head of the Procurement Section; Jane Singly, Former head of Procurement Section Deborah Maxwell, Former Head of Grants and Administration Branch;
Also playing a role in the proceedings was the Office of Regional Counsel , EPA Region 4, Atlanta, GA, and other EPA personnel and EPA contractors. Those personnel are: Phyllis Harris, Regional Counsel; Leslie Bell, Assistant Regional Counsel; John Glasser, EPA Risk Reduction Engineering Lab; Robert Place, Retired ACS Contractor; Robert Tyndall, Former FBI Special Agent, U.S. Dept. of Housing and Urban Development, former OIG Criminal Investigator, former EPA OIG Special Agent.
3 Complainant's performance evaluations reveal that in during the period from January to September 1989, she "exceeded expectations" when her work was reviewed by Jane Singly. (EPA 91, p. 1). Complainant's evaluations were on a point scale: 100-199 - Unsatisfactory; 200-299 - Minimally Satisfactory; 300-399 - Fully Successful; 400-449 - Exceeds Expectations; 450-500 - Outstanding. (EPA 91, p. 1). Complainant's score in 1989-90 was exactly four hundred. Id. Ms. Singly noted that Complainant consistently provided very thorough, timely and accurate information and did an excellent job at advising management of issues that have a wider impact. (EPA 91, p. 15).
4 Mr. Mills testified that Complainant was visibly upset when he won the competition for the promotion because Complainant felt she was more qualified. (Tr. 1588-89, 1596). Once he became Complainant's supervisor, he noticed that Complainant's attitude toward him changed in that discussions escalated to a different level than when they were co-workers. (Tr. 1595-96).
5 Bioremediation concerns the use of metabolic activity to change the chemical composition in organic pollutants making them less toxic. (Tr. 1810). A slurry is a contaminated solid that is put through a water phase to break down the clumping of soils and to expand the soil's surface area before the addition of a bioremediation contact mechanism. (Tr. 1813).
6 Regarding Complainant's involvement Dr. Glasser stated:
I think her - - her conceptualization and understanding of the technical issues went well beyond anything that I expected form someone in the position she was holding
I mean, I - - she was asking questions that I would find myself asking, an to me, that - - it was just a phenomenal set of circumstances to find someone, first of all, that interested to get - - to really delve into the depths of the problem, and to ask questions that really drove to the point of saying, "I really understand the problem. How do we go form this step to the next step to make this system work."
(Tr. 1831).
7 OHM estimated that at project completion it would have expended greater than one million dollars in excess of its original bid. (CX 29 J, p. 2).
8 The nearly $500,000 increase in funds was necessary because "capping" of the contaminated soil to prevent leakage changed the amount of funds that would be necessary to meet the Land Ban Standards. (CX 11 C(14), p. 1-2; CX 27 F, p. 1).
9 An EPA bulletin was disseminated detailing events in the Southeastern contract in an effort to avoid similar problems in procuring innovative technologies at other removal sites. (CX 43).
10 Mr. Mills made several handwritten notes detailing his interaction with Complainant so that the conversations he had with her would not later be misconstrued. (Tr. 1608; EPA 1, 4, 13, 19-20, 23). Mr. Mills usually typed his documents and he had no explanation as to why these were handwritten. (Tr. 1613). No originals were produced at trial and the handwritten notes were not attached to his responses to Complainant's Fair Labor Relations Act complaints. (Tr. 1613-14). On rare occasions, Mr. Mills testified that he authored similar handwritten documentation on other employees. (Tr. 1609). I find these handwritten notes highly suspicious and afford them little probative value.
11 Mr. Mills testified that he never accused Complainant of bias or favoritism in regards to OHM but simply spoke about the process and what was involved in the contract file. (Tr. 1657-58). Of particular concern to Mr. Mills was that Complainant related that she was "assisting" OHM submit a contract proposal, and while the contracting officer may "assist" by answering questions, a contract officer should not help the contractor to submit that bid. (Tr. 1718-19).
12 This was the only time that Mr. Mills had to take over a file form another employee. (Tr. 1503).
13 Complainant's supervisor, Ms. Singly cited to Complainants' "mature judgment and sound decision making capabilities" that she demonstrated on the Southeastern contract and stated that Complainant's documentation on the Southeastern contract was of exceptional quality. (EPA 91, p. 11, 13). During the 1991-92 performance evaluation, Complainant's performance apparently deteriorated as she only received evaluations of "fully successful" when reviewed by Jane Singly. (EPA 93, p. 1, 3). One again, however, Ms. Singly stated that Complainant's efforts in the Southeastern contract demonstrated an excellent grasp of technical issues and demonstrated an ability to work closely with program personnel in resolving problems. Id. at 2.
14 Mr. Jamison explained that the contracting officer who prepares the file is legally responsible and the contracting officer cannot have notations in the file of which they are not aware. (EPA 43, p. 1). Complainant had also struck out the name of the contracting officer and inserted her name as the contracting specialist. (EPA 43, p. 1). Mr. Jamison expressed concern that Complainant did not understand the need to follow procedures. (EPA 43, p. 1).
15 Mr. Mills testified that Complainant took a different position with Bechtel than that dictated by Headquarters because Complainant agreed with Bechtel that it did not have to take certain work under the contract. (Tr. 1508-11).
16 Once Mr. Mills became her supervisor, Complainant received less favorable performance appraisals. In the 1992-93 performance evaluation, Mr. Mills rated Complainant fully successful with 315 points, specifically stating that the quality of her work was "exceptional," and that she had a good command of grammar with written products that were clear and concise. (EPA 117, p. 2, 14). On October 34, 1994, Keith Mills issued his evaluation of Complainant for the 1993-94 period and issued a rating of "fully successful" assigning Complainant 310 total points. (EPA 94, p. 1-2). Complainant refused to sign the performance agreement. (EPA 94, p. 1). In a letter dated January 26, 1995, Complainant formalized her objections in writing stating that the performance standards were too subjective and based on a supervisor's thinking rather than on her actual performance. (EPA 94, p. 17). Specifically, Complainant alleged that the performance standards measured how much an employee expresses agreement with management rather than anything concrete concerning job performance. (Tr. 2133-34; EPA 94, p. 17).
17 Complainant testified that after filing the FLRA complaint she never had a friendly discussion with Mr. Mills and she noticed that Mr. Mills's attitude toward her had completely changed. (Tr.2138). Mr. Mill testified that Complainant was the only employee to ever file a grievance against him.
18 Complainant testified that she intertwined personal time with flexiplace time. (Tr. 2438-39).
19 For the North Cavalcade site, EPA was responsible for ten percent of the total cost and the State of Texas was responsible for the remaining ninety percent. (Tr. 2528).
20 Complainant was not alone is discovering problems with the contract specifications. A Regional Applied Research Effort Proposal form Jan Rogers, Chief of S.C. Remedial Section stated:
There is also potential Agency liability for costs expended in attempting to meet cleanup goals if it can be shown that achievement of the goal cannot be demonstrated due to limitations of the analytical methodologies. An understanding of the reasons for these variations might cause the Agency to rethink the methods used to convey the requirements for demonstrating cleanup effectiveness.
(CX 1, p. 4).
21 Such an initial investigation usually benefitted the employee because the Office of Regional Counsel was ascertaining whether the allegation had any merit before making the referral. (Tr. 1277). The Office of Regional Counsel got its authority to conduct such investigations because it had a duty to provide legal advice the deputy regional administrator about ethic issues. (Tr. 82). While the Agency retained jurisdiction over administrative and personnel issues, the OIG had jurisdiction over criminal matters. (Tr. 82). Former OIG special Agent Tyndall stated that the Office of Regional Counsel's investigation of Complainant was not proper because the OIG generally investigates allegations of unethical or other conduct that is prejudicial to the government. (CX 51, p. 2). Agent Mullis also related that the OIG and FBI have exclusive jurisdiction to investigate EPA employees and he did not know why Leslie Bell, from the Office of Regional Counsel , investigated Complainant. (Tr. 369). In his experience he had never seen a document such as Ms. Bell's "investigation" and he interpreted the document as a list of allegations. (Tr. 378-79, 749). In retrospect, Ms. Harris stated that she probably should have gone directly to the OIG and not have used her office as a resource to determine whether or not to make the referral to the OIG. (Tr. 1276).
22 Complainant related that she checked with Jan Rogers in the office of Superfund Emergency Response, who advised that she did not require approval to review the article and the article contains a disclaimer stating that the EPA did not review or approve the article. (CX 11 C (15), p. 1).
23 Regarding the Region 6 contract, Ms. Bell found it troubling that she contacted officials in the State of Texas when she was not assigned to the matter. (Tr. 1348). Ms. Bell opined that Complainant may have problems with insubordination, and she improperly interfered the North Cavalcade contract at the direct request of OHM, without following the accepted method or communicating between Regions. (Tr. 1349, 1352). Normally, information is given to a supervisor with direction that another Region is looking for input, that information goes back to headquarters and is then filtered back to the Region. (Tr. 1353-54). Regarding Complainant's paper entitled "Contract Requirements v. Performance Specifications,"that OHM sent Region 6, Ms. Bell related that she did not think Complainant had any authority to put that document on EPA letterhead. (Tr. 1442).
24 Ms. Bell testified that someone form the Office of Regional Counsel faxed her report to Special Agent Wilk. (Tr. 1414). Ms. Bell did not want Agent Wilk to have her discussion on possible criminal and ethical violations so she contacted Agent Wilk who redacted the portions of the document at Ms. Bell's instruction. (Tr. 1406; CX 11 C(2); CX 59-61). Accordingly, Ms. Bell testified that she made no recommendations on what course of action to take with regards to Complainant and her only job was to brief Ms. Harris. (Tr. 1402).
25 Mr. Waldrop related that any knowledge of Complainant's activities and accolades in contracting would not matter because the sole issue presented to him was the allegation of improper contacts with Region 6. (Tr. 1878-79).
26 This was the only occasion that Mr. Waldrop had ever suspended a contract officer's warrant. (Tr. 1884).
27 Mr. Mills had held conversations with Mr. Waldrop concerning Complainant but he was not consulted when Complainant's contracting warrant was taken away or when Mr. Waldrop referred Complainant to the OIG. (Tr. 1533, 1577-78). Mr. Mills was unaware of anyone at EPA who had ever accused Complainant about doing anything illegal or unethical and he did not think Complainant had engaged in any wrongdoing. (Tr. 1535-36). Mr. Mills never expressed a preference whether Complainant should ever be assigned elsewhere. (Tr. 1578).
28 Ms. Harris had no recollection that she ever issued a gag order to Complainant and acknowledged that such a gag order would be illegal. (Tr. 1198, 1249). Agent Mullis related that he was unaware of any gag order issued to Complainant and he was told by Debbie Maxwell that no gag order existed. (Tr. 413).
29 Ms. Harris testified that she could not recall any other occasion where a group of managers convened a meeting with the OIG seeking to criminally prosecute a federal employee. (Tr. 1238).
30 Mr. Waldrop stated that an employee could have had a reprimand in the employee's personnel file, which would only stay in the file for two years. (Tr. 1956).
31 Complainant was unaware of the comment made to the OIG investigator that she had a long history of disciplinary problems until she received a copy of the report under FOIA in 1998. (Tr. 2111-12).
32 The OIG manual provides that after the receipt of a complaint, prompt handling of an employee investigation is required. (OIG Manual Ch. 201, pt. 1-5). Mr. Dashiell stated that it was a policy of the OIG to complete employee investigations as quickly as possible because "it is not a good thing to have this type of cloud over someone's head for any extended period of time." (Tr. 809). Being under investigation was stressful for the subject person. (Tr. 810).
33 Mr. Tyndall, related that OIG should have given Complainant a receipt for her confiscated property, may not have preserved the chain of custody regarding confiscated items, and did not properly investigate Complainant's concerns about theft or removal of items from her office. (CX 51, p. 1-2).
34 Upon receiving a complaint, a case is only opened for investigation if there is an alleged violation of federal law or agency regulation. (OIG Manual Ch. 202, pt. 2-3). Criminal allegations should be discussed as soon as possible with a U.S. attorney. Id. Once a case is open the agent then must formulate an investigative plan. Id. at 4-3. Thereafter, the OIG manual directs the agent to conduct a quarterly review of all investigative matters under a year and to conduct a monthly review of all cases over a year old. Id. at 4-9. When a case is referred to EPA officials for administrative action, the investigator must follow up to ensure timely action is taken and within thirty days EPA officials should advise the investigator in writing of the administrative action. If EPA officials do not give a timely response, then the investigator should send a follow up memo and maintain the investigative file in a suspended condition. Id. at 4-10.
At the conclusion of an investigation, a final report is drafted for approval by OIG Headquarters. (OIG Manual Ch. 202, pt. 4-11). If administrative action was completed after the submission of the final report, a follow-up memorandum must be sent to OIG Headquarters reporting the final disposition and requesting that the case be closed. Id. Even though the investigation is completed, a case is not considered closed until there is an administrative disposition. (OIG Manual Ch. 206, pt. 4-3). Final reports of investigations are sent to OIG Headquarters in Washington D.C. no later than twenty days after the last date of investigation. Id. at 2-3.
35 Although the OIG's office maintains a hotline for fielding complainants of EPA personnel, including whistleblowers, Ms. Bell related that when an employee wishes to complain about retaliation by the OIG then the OIG would still investigate that complaint, but could, at its discretion, refer the matter to a neutral decision maker in another agency. (Tr. 138-39). The OIG has jurisdiction to investigate criminal conduct of EPA employees, but it assigns a priority to cases that come in over its hotline and someone makes a determination of which issues to look into further. (Tr. 157-58).
36 Complainant alleged that she intended to use some of the "confiscated" documents as part of her defense and she asserted that the document confiscation done for the purpose of:
[B]anning me from access to my area and my documents and for intimidating my potential witnesses to make sure that I would not be able to defend myself against the false, trumped-up charges.
(OIG 15, p. 4).
Complainant never saw any correspondence form Mr. Waldrop to the Human Resources Department asking if anything improper had been done in relation to Complainant's property in her office. (Tr. 2407).
37 Agent Mullis also reviewed documents form Complainant's office that were provided to him by regional supervisors and managers. (Tr. 373-74). In the ordinary course of business, when the IG needs documents it sends an agent to obtain them and issues a receipt for any personal items. (Tr. 374). Regarding Complainant's documents, it would have been better practice for Agent Mullis to personally pick up the documents from Complainant's office. (Tr. 721). Agent Mullis was aware that Complainant had alleged that documents were stolen form her work area, but he was not concerned with that allegation because the Federal Protective Service had jurisdiction over theft of employee property. (Tr. 712-13). When he interviewed Complainant's supervisors, they provided him with documents, and Agent Mullis thought that it was proper for him to take those documents because they appeared to originate with the government and the managers appeared to have lawful access to them. (Tr. 722).
38 The large number of personal documents in Complainant's office is due to the fact that Complainant considered an extra copy of a document a contractor sent in, or copies of EPA documents that she made, to be her personal copy. (Tr. 2404-05).
39 Complainant related that when she had confronted Sam Jamison, he claimed to know nothing despite the fact that he was only one of a select few that had access to her cubicle. (EPA 58, p. 1). Complainant also alleged such lying and cover-up was common by EPA managers and the staff had developed code word abbreviations to describe convenient lying, forgetting and ignorance of unpopular matters. Id. Complainant then vowed not to let retaliation against her go unaddressed until she was given the promotion she was wrongfully denied, and a decent job comparable to her contracting officer work. Id.
40 Mr. Tyndall related that, according to the investigation, Complainant was never advised of her criminal constitutional rights in the OIG interview and Agent Mullis failed to have Complainant sign and swear to her statement. (CX 51, p. 2-3). Mr. Tyndall could not ascertain whether OIG ever reviewed Complainant's Official Personnel File. (CX 51, p. 2).
41 Mr. Dashiell testified that The OIG investigation was only concerned with criminal matters and the OIG's office had no idea whether an employee's actions would violate an administrative rule, policy, or regulation of the administration. (Tr. 844-45).
42 Despite the fact that the OIG manual provides that the Region should take administrative action within thirty days, the OIG has no control over the Region and after it refers the investigatory report and the OIG can only inquire as to the status of the Region's action. (Tr. 709-10). Agent Mullis called Region 4 twice to obtain a status report, but he was told that the matter was still pending. (Tr. 692).
43 Mr. Waldrop undertook these actions in the place of Mr. Peyton because Mr. Peyton was absent form work due to major surgery. (Tr. 2008). Mr. Peyton had read the investigatory report and that Complainant's contract warrant was suspended but he was not involved in these events. (Tr. 1994-95).
44 Mr. Dashiell had no idea what Mr. Waldrop meant by permanently reassigning Complainant to the Information Management Branch in light of the investigation which cleared her of any criminal wrongdoing. (Tr. 848).
45 Mr. Dashiell related that he expected the action official on an administrative referral to timely inform the employee of the results of the investigation. (Tr. 841). The OIG had no policy or rule that it should inform the investigated party that he or she had been cleared. (Tr. 399, 765, 2913-14). Rather, the accepted practice was that the official recommending administrative action should inform the employee that the investigation was closed. (Tr. 399). Agent Mullis was not aware that Complainant had repeatedly requested in writing that she be advised when the investigation was closed. (Tr. 401). In Complainant's case, she should have been informed in August 1995, after the U.S. attorney had declined prosecution. (Tr. 399). Mr. Peyton related that Mr. Waldrop, as the acting regional administrator, was the proper the person to tell Complainant about the results of the OIG investigation. (Tr. 1198).
46 While conducting the investigation, Agent Mullis received an undated memo relating that an aid form Congressman Gingrich's office called asking why the Agency was taking disciplinary action against Complainant when she was trying to protect the agency. (CX 12 K, p. 1). Agent Mullis testified that he was aware that there were Congressional inquiries into Complainant's OIG investigation. (Tr. 370).
47 With regard to congressional inquires into Complainant's case, Mr. Dashiell responded that the overall responsibility for responding rested with the Inspector General. (Tr. 856). Normally, when the OIG receives a Congressional inquiry that request is sent to an office for public affairs which involves the regional field office and the agent or manager conducting the investigation. (Tr. 857, 864). General practice in the OIG is that congressional correspondence is not ignored and is responded to with high priority and any lapse in responding was "unusual." (Tr. 861, 866, 937).
48 Complainant also wrote to former Vice President Al Gore, who responded on May 8, 1995, assuring her that he and the President would continue to support federal employee protection. (CX 20, p. 1).
49 In employee misconduct cases, Mr. Fugger related that an employee can have access to an investigative report in responding to proposed disciplinary action, otherwise the employee can gain access through a FOIA request. (Tr. 2928).
50 Mr. Dashiell acknowledged that this letter promised Complainant a copy of her investigative file. (Tr. 824). Although his initials appeared on the letter, Mr. Dashiell related that his initials were written by an authorized agent. (Tr. 824). All FOIA requests and responses were routed through the office of John Jones in the OIG office of management. (Tr. 825-26).
51 Complainant related that she called Mr. Fugger during discovery in August 2001 and after identifying herself, Mr. Fugger immediately attacked her - some seven years after she had spoke with him on the telephone. (Tr. 2195). Mr. Fugger related to Complainant that he did not work on her case and only answered one telephone call. (Tr. 2196).
52 In a supporting affidavit, dated February 27, 1996, Complainant stated "While the IG cleared me of charges in August 1995, and the EPA has failed to take administrative action for lack of grounds . . ." (Tr. 2312; EPA 122, p. 1-2).
53 Mr Fugger was not aware of any case that had been open as long as Complainant's where there were pending FOIA requests and four congressional inquiries. (Tr. 2928-29). Mr. Peyton was once investigated by the OIG and within a month he was informed that the OIG investigation had cleared him of any wrongdoing. (Tr. 2010).
54 After discussing Complainant's FOIA request and the OIG's promise, Mr. Gekosky changed the office's policy. (Tr. 926). Specifically, because their FOIA office did not have a tickler system for following up on FOIA requests, the office now initially denies production when there was an open investigation and instructs the FOIA requestor follow up with periodic requests if there was still an interest. (Tr. 926). Regarding the office's 1995 promise to send the FOIA'd information Mr. Gekosky stated:
I felt like by saying that they were going to provide her a file, there should have been some sort of system or process in place. There should have been some notifications to staff that subsequently worked on the function and I felt bad because them (sic) things did not happen, to my knowledge.
. . . .
I think that, as an upheaval is occurring in an bureaucracy, as a very dramatically different management and approach and style is being put into an office, things can fall through the cracks.
(Tr. 925, 944-45).
Mr. Gekosky related that he was unaware of any Congressional inquires, which would have been forwarded to the office handling the investigation. (Tr. 936).
55 Over time, Complainant related that her work atmosphere improved from when she was assigned to the library with other employees knowing that she was under a criminal investigation. (Tr. 2487).
56 Mr. Place testified that Complainant was assigned to a six foot square cubicle with four foot high walls in junk space in a basement hallway. (Tr. 266).
57 Mr. Place first met Complainant shortly after her assignment to the Information Management Branch and found her in a small cubicle in the basement in a space he did not think was suitable for a point-of-contact personnel. (Tr. 265).
58 In 1996, the Information Management Branch moved out of the "basement," and into the Sam Nunn Atlanta Federal Center. (Tr. 965). Mr. Barrow has five or six GS-12 employees working for him and everyone in the branch is in a cubicle work space, including GS-13 employees. (Tr. 965-66). The only persons in private offices were Mr. Barrow, branch manager, Rebecca Kemp, a section chief, Junelle Williams, who handles sensitive information, an information security officer, and Complainant. (Tr. 966). Complainant's job does not require that she have an office, but Mr. Barrow provided her with one to accommodate her carpal tunnel. (Tr. 966-67).
59 Mr. Barrow related that the technical computer skills required by her job entailed a general knowledge of computer programs so that she could direct the contractor's process and the job did not require detailed technical knowledge. (Tr. 979, 2935, 2957-58). Complainant had several work assignment managers that worked under her who had the technical knowledge to perform the actual tasks. (Tr. 979). Complainant's job description was actually prepared by Jack Sweeny, and Mr. Barrow did not expect Complainant to become a programmer but only expected a familiarity with the approximately one-hundred basic software packages used by the agency and only expected proficiency in Wordperfect and Lotus Notes, the two applications she used on a regular basis. (Tr. 2953-55, 2958-61). Mr. Barrow thought the level of responsibility was appropriate for a GS-12 employee, and he thought Complainant was capable of performing the job. (Tr. 977, 2935; EPA 102).
Complainant testified, however, that while she was a bright person, she could not become technically proficient in computer technology due to her carpal tunnel syndrome and her inability to make affective use of a keyboard. (Tr. 2576-77). Complainant only uses word processing and Lotus Notes at work and is not at all familiar with the nearly one hundred other software programs at the EPA. (Tr. 2995).
60 The Inter Agency Agreement files themselves contained commitment notices, cost tracking information, invoices, work assignment requests, and any type of decision affecting the IAG. (Tr. 2933). IAG files could be audited or reviewed, and even though the same information could be obtained form other sources, Mr. Barrow thought his branch should retain official records. (Tr. 2934). No files were maintained until Complainant took over the job, and the records she did have were duplicates of documents maintained at GSA, the Grants Section, or the EPA offices in Cincinnati. (Tr, 2929-90). Formulating an official records structure for the IAG files was not a fruitful endeavor because Complainant and the records manager were unable to reach an agreement on how they should be maintained. (Tr. 2495).
61 Mr. Peyton was aware of the problems and related frustration in figuring out the correct billing statements between GSA and IAG. (Tr. 2063).
62 One such instance was when an EPA employee came up behind Complainant and made ugly hand gestures and made faces at Complainant when her back was turned. (Tr. 276-77). Based on his management training and experience, Mr. Place thought that Complainant worked in a hostile environment. (Tr. 278). Although he was not able to articulate exactly what a hostile working environment was, Mr. Place stated: "A hostile work environment is kind of like pornography. I can't describe it to you. But I know it when I see it." (Tr. 303).
Nobody wants to talk about her at the EPA. Go ask somebody at the EPA about Sharyn Erickson. You won't get much of a response. They just acknowledge that she exists at all. (sic). It's not natural. Somebody - - somebody in the EPA organizational structure is managing that. It's not normal for a group of human beings when you put them in a common work environment for them to gang up against one and shun them. Brutal. . . . Avoiding her, not communicating with her not keeping her informed, I mean, it's absolutely bizarre. I mean, I went in there and pulled an employee off the task. She didn't even know there was a problem.
(Tr. 348-49).
64 Mr. Barrow testified that he was not hostile towards Complainant and he had not observed any hostility directed toward Complainant outside of an encounter with a union steward. (Tr. 511, 1062).
65 On numerous occasions, Complainant stated to Mr. Barrow that she was being "idled" by the agency. (Tr. 530).
66 Ms. Kemp manages seventeen employees, who are professionals ranging from geologists, environmental specialists, and FOIA specialists. (Tr. 2621-22).
67 Ms. Kemp never showed Complainant the memo she wrote for Mr. Barrow on why Ms. Kemp had to remove Complainant form FOIA. (Tr. 2647; EPA 107, p. 6). At the hearing, Ms. Kemp retracted her statement that Complainant created a conflict of interest in the FOIA office as an editorial error. (Tr. 2707, 2984). Ms. Kemp could not recall what FOIA deadlines were missed and what extensions were granted. (Tr. 2702). In writing her letter for the record Ms. Kemp did not do the investigation herself, but only relied on her staff to relate the events. (Tr. 2695, 2698-99). Ms. Kemp also related that Complainant was seen going through the trash. (Tr. 2701).
68 Counsel for the EPA had discovered, through the deposition testimony of David Lewis in unrelated litigation, that Complainant had informed other that EPA employees were being told to destroy e-mails. (CX 18, p. 2-3).
69 As the head of the facilities management section, Mr. White was responsible for providing EPA Region 4 with everything form cars to mail. (2718-19). GSA is the landlord to all the federal agencies in the building and GSA leases the building from the city of Atlanta. (Tr. 2720). Any issue regarding the ADA and handicap access to the building comes through Mr. White. (Tr. 2721). Mr. White also chairs any committee that is organized in the building. (Tr. 2719).
71 Regarding a the written warning issued to Complainant, Mr. Peyton related that it was an administrative tool to try to get an employee's attention so that the employee would cease and desist or change their behavior is some way. (Tr. 2028-29). If the employee ignored the warning letter, it could be a step to receiving a reprimand. (Tr. 2029).
72 Mr. Waldrop related that he had gone to other supervisors in the building and asked that they warn an employee of improper activities, but he could not remember if there were any other written warnings. (Tr. 1741, 2257).
73 Mr. Waldrop drafted part of the written warning and he discussed the contents of the warning with Mr. Barrow and Carlos Ascencio from personnel. (Tr. 1983). Mr. Waldrop denied having knowledge about improper contacts with GSA. (Tr. 1983-84). Mr. Waldrop never spoke with Complainant before issuing the warning. (Tr. 1889).
74 Mr. Peyton related that it was appropriate for Mr. Waldrop to approach Mr. Barrow about issuing a written warning because Mr. Waldrop served as the point of contact within the EPA concerning the management of the federal facility on behalf of Mr. Peyton. (Tr. 2044-46).
75 Mr. Waldrop denied having any knowledge about Complainant's meeting with the OSHA investigator on the following day. (Tr. 1735). Had he known about the OSHA meeting, Mr. Waldrop would have waited to issue the warning letter until after the meeting was over. (Tr. 1975). Mr. Barrow, however, had approved Complainant's request for leave so that she could attend the meeting. Mr. Waldrop related that he and the other authors of the written warning knew that Complainant had filed a whistleblower complaint. (Tr. 1751-53, 1975). Mr. White testified that he just wanted her to follow established rules and procedures. (Tr. 2753).
76 Complainant and another Information Management Branch employee, Charlotte Hutchins, accumulated more flexiplace days than the rest of the branch combined. (Tr. 517).
77 No one asked Mr. Barrow to take the photographs and he shared them with counsel for Respondent EPA. (Tr. 521-22). Mr. Barrow had never directed that photographs be taken of other offices and he acknowledged that other offices in the building were not perfectly organized. (Tr. 522).
78 Complainant acknowledged that the agreement stated that management had the right to remove an employee from the program if the employee's participation failed to meet the needs to the organization as defined by the supervisor. (Tr. 2452-53).
79 At the hearing Complainant testified that she wanted to do contracting work for the EPA, but not be subject to the supervision fo Mr. Mills. (Tr. 2415-18).
80 Complainant also applied for other positions and details outside of contracting for which she was not selected, but Complainant did not raise those non-selections in her complaint because she did not know if she was more qualified than the other applicants. (Tr. 2431-34).
81 Complainant was the only person to ever file a grievance against him in his career as a manager. (Tr. 1686). Mr. Mills also stated that he was not angry at Complainant for disagreeing with him with respect to the Bechtel issues and the Southeastern contract. (Tr. 1568).
82 On February 13, 2002, in an Order Granting and Denying in Part Complainant's and Respondents' Motions for Summary Judgment, I ruled that Respondents were subject to the jurisdiction of the Court under the applicable environmental statutes with the exception of the Toxic Substances Control Act on the grounds that Respondents had not waived sovereign immunity. See Stephenson v. NASA, 1994-TSC-5 (ALJ June 27, 1994); Mackey v. United States Marine Corps, 1999-WPC-6 (ALJ July 13, 1999). I also found that Respondents and Complainant had an employer-employee relationship, thus, Complainant was covered by the Acts.
83 Respondent OIG asserts that the U.S. attorney's denial of prosecution is by no means an "exoneration." Rather the U.S. Attorney had an expectation that Complainant's management would pursue administrative disciplinary action against Complainant.
84 Likewise, I do not credit Mr. Waldrop's statement that he was unaware that Complainant was meeting with OSHA investigators the day after he issued a written warning to her on August 5, 1998. (Tr. 1735). No other employee received a written warning for participating in the AFC Peoples with Disabilities Advisory Counsel, and Mr. Waldrop knew that Complainant was in whistleblowing litigation. (Tr. 1741, 1975).
85 According to Complainant, this letter informed her supervisor, Mr. Mills and the Union President, Mr. Yeast, of problems with EPA's regulations and analytical methods and threatened to open up the demonstrated problems to public scrutiny through the courts.
86 In Shelton v. Oak Ridge National Laboratories, ARB No. 98-100, p. 7 (March 30, 2001), the ARB stated:
The Secretary and this Board often have been guided by cases decided under Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§§§2000 et seq.("Title VII"), where the language used in Title VII is similar to that used in the employee protection provisions of the whistleblower statutes. See Hobby v. Georgia Power Company, ARB Nos. 98-166/169, ALJ No. 90-ERA-30, slip op. at 16 and 26 (ARB Feb. 9, 2001). The employee protection provisions of the CAA, TSCA, SDWA, and the ERA all state "[n]o employer may discharge or otherwise discriminate . . . with respect to . . . compensation, terms, conditions, or privileges of employment." Because Title VII utilizes virtually the same language in describing prohibited discriminatory acts and shares a common statutory origin, we have looked to cases decided under Title VII for guidance regarding the meaning of this phrase. Martin v. Department of the Army, ARB No. 96-131, ALJ No. 93-SWD-1, slip op. at 7 (ARB July 30, 1999).
Accordingly, I am guided by the Eleventh Circuit case law under Title VII as to what constitutes adverse action. The most recent expression of what constitutes actionable adverse action in the Eleventh Circuit is that the action must amount to a "serious and material change" in the terms, conditions, or privileges of employment. Davis v. Town of Lake Park, 245 F.3d 1232, 1239-40 (11th Cir. 2001).
87 Complainant further alleged that Respondents forced Complainant to violate the anti-deficiency act by telling her to spend money and incur expenses not yet committed in connection with her IAG contract management duties as the Information Resources Coordinator. Problems with the IAG contract management is well known to EPA managers. No adverse action has ever been taken against Complainant for a failure to be able to reconcile problems related to management of this contract.
88 This element is more fully discussed fully infra, Section III, Part F(6), in determining whether adverse action against Complainant was motivated by her engagement in protected activity.
89 I also note that the "din of hostile remarks" in the branch meeting concerning Complainant's protected activity in going to Congress regarding the destruction of EPA records, does not constitute adverse employment action in its own right because Complainant made no showing that the action resulted in any tangible job consequence that a reasonable person under the circumstances would view as a serious and material change in the terms, conditions, or privileges of employment. Complainant learned of the destruction of records through a branch wide memo, and she made no showing, through a temporal proximity or otherwise, that that her removal form FOIA was at all related to her protected activity.
90 In the alternative I find that Mr. Barrows actions were not motivated by a retaliatory animus. Mr. Barrow ordered Complainant to clean her office in February 2000, because he was worried about a potential OIG audit of the IAG records. (Tr. 520; EPA 113, p. 4). When Complainant still had not complied by March 10, 2000, Mr. Barrow revoked flexiplace privileges. (EPA 113, p. 2). On August 3, 2000, Complainant had complied with Mr. Barrow's instruction and he restored flexiplace privileges. The mere fact that Mr. Barrow knew that Complainant was a whistleblower and the fact that Complainant had documentation related to her whistleblower litigation in her office that was contributing to the clutter does not establish by a preponderance of the evidence that Mr. Barrow denied her flexiplace because of her protected activity of engaging in whistleblower litigation. Mr. Barrow simply did not have a retaliatory animus because I find his instruction regarding the IAG files, with the threat of an impending OIG audit of those files, and the complete disarray of Complainant's office, justified his management actions.
Similarly, I find that Complainant failed to establish that Mr. Barrow's denied her flexiplace in May 2001 because she engaged in protected activity. Complainant had spend much of her time at home trying to fix her personal computer and she indicated to Mr. Barrow that she did not have enough work to stay busy as a result of the Agency "idling" her. This was the first time that Mr. Barrow had ever heard the term "idling" in the employment context. (Tr. 530). Complainant also failed to show that she was treated differently than other employees.
91 While breaking the chain of command may be the basis for discipline in other contexts, environmental whistleblowers are not obligated to follow the chain of command and cannot be discriminated against for raising concerns outside of established channels. Saporito v. Florida Power & Light Co., 89 ERA 7 (Sec'y June 3, 1994).
92 Mr. Place also testified that Mr. White told him that he could not have Complainant removed from the job because she was a whistleblower. (Tr. 269).
93 In her June 23, 2001 consolidated complaint, Complainant states that she filed additional complaints on June 26, 2000, August 9, 2000, August 30, 2000, September 29, 2000, November 15, 2000, and March 4, 2001.
94 Complainant failed to establish that putting her on "display," "shunning," and the issuance of a written warning constituted adverse employment actions when considered independently. Likewise, I determined that the "din of hostile remarks" during a regularly scheduled branch meeting that briefly touched on an unknown Congressional informant concerning the destruction to FOIA records was adverse employment action. Nor did Mr. Barrow's denial of flexiplace privileges create an actionable adverse employment action. Furthermore, Complainant failed to show that Respondent EPA's "blacklisting," "stigmatization," and Respondents' "bad faith" settlement offer constituted adverse employment action.
Complainant also failed to meet her burden in showing that Respondent EPA acted with a retaliatory motive in 1993 concerning Complainant's demotion, transfer, reassignment of work, and denial of a promotion. Likewise, Complainant failed to establish that her denial of promotion through non-selection was motivated by retaliatory animus and failed to show that the hostility directed toward her by the work assignment managers was based on a retaliatory animus.
On a related note, Complainant never sufficiently established that Mr. Barrow's denial of administrative leave to attend OSHA meetings was adverse employment action or motivated by a retaliatory animus.