Construction Program Guide

Source Documentation and Determination of Pay Quantities

The FHWA's policy for source documentation and determination of pay quantities requires contracting agencies to have procedures which will provide adequate assurance that the quantities of completed work are determined accurately and on a uniform basis throughout a state.

Authority/Legal Basis

1. Laws

   • Title 23 U.S.C. 315 provides very broad authority for the Secretary of Transportation to prescribe regulations to carry out the Federal-aid highway program. However, there are no specific statutes dealing with source documentation.

2. Regulations

   • Title 23 C.F.R. 635.123 - Determination and documentation of pay quantities
   • Title 49 C.F.R. 18.36 (J)(11)

3. Orders

   • None

4. Policy

   • Headquarters Memorandum dated September 21, 1989; Subject: Computerization of Construction Records
   • Headquarters Memorandum dated July 7, 1993; Subject: Electronic Security Issues - Kansas Department of Transportation's (KDOT) Construction Management System (CMS)

Guidance

1. General Information

   • Overview of the "SiteManager" electronic contract administration system

2. Training

   • FHWA Construction Inspection Course (under development)