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December 23, 1997
Veterans' Program Letter No. 4-98
To: All Regional Administrators and Directors for Veterans' Employment
and Training nd All State Emoployment Security Agency Administrators (SESAS)
All Regional Administrators, Employment and Training Administration (INFO)
From: Espirdion "Al" Borrego
Subject: Revised Quarterly Reporting for Vocational Rehabilitation &
Counseling (VR&C) Activity in Fiscal Year (FY) 1998
I. Purpose: To inform State Employment Security Agencies (SESAS) and
Veterans' Employment and Training Service (VETS) staff that the quarterly Local
Veterans' Employment Representative (LVER) report of VR&C activity has been
revised for use in FY 1998.
II Reference: Section 4104 (c) of Title 38, USC; VPL 8-95, dated
September 1, 1995; DM 6-97, dated October 29, 1996. Also OMB Information
Collection No. 1205-0240 (OMB Appr.1205-0240, expiration 8/31/99)
III. Background: VPL 8-95 stated that there were no immediate plans to
amend the automated reporting requirements to capture data regarding services
provided to disabled veteran VR&C clients. It remains necessary, however,
to monitor the provision of services to these veterans, identify problem areas
and successes, to share information with the Department of Veterans Affairs
(VA) VR&C and to report achievements to Congress.
As this interagency initiative has progressed, it has become evident
that there is a need for change in the type of data collected on the services
provided to VA VR&C clients. VETS has solicited field staff input to
develop a better system for capturing and reporting this important information.
The field input has been instrumental in the formulation of the attached
revised report.
IV. Revised LVER Reporting Requirements: Revised report data to be
submitted by LVERs will be cumulative based on a FY reporting period, and will
commence with the report due for the period ending December 31, 1997, and
should include, at a minimum:
1. Referred/Registered: The number of job ready disabled veterans
referred from VA VR&C and registered with a Local Employment Service Office
(LESO) for placement purposes. (data source: SESA)
Note: Job ready status is attained if the veteran has been
evaluated by the VA's VR&C staff and has been determined to be willing and
able to start employment immediately, or the veteran is within 90 days of
completing the training component of the VR&C program and willing and able
to start employment at the conclusion of the training.
2. Entered Suitable Employment: The number of disabled veterans who
entered suitable employment. Suitable Employment is defined as a job that the
VR&C Counseling Psychologist has determined is consistent with the
veterans' interests, aptitudes, and abilities and does not aggravate the
veteran's disabilities. (data source: VA VR&C)
Note: This information is obtained from the VR&C counselor who is
the case manager for the client identified as "entered suitable
employment".
3. Rehabilitated: The number of VR&C referrals who have entered and
maintained suitable employment for at least 60 days. (data source: VA
VR&C)
4. Entered Employment: The unduplicated count of VR&C referrals who
entered employment by job placement or obtained employment. (data source:
SESA)
5. Terminated: The number of VR&C LESO registered referrals (see #1
above) terminated from the VR&C program by the VA VR&C officer. (data
source: VA VR&C)
6. Average Entry Wage: of the total number of VR&C referrals who
entered employment during the reporting period. (data source: SESA)
Note:Average entry wage information is being compiled as baseline data
for VETS strategic planning purposes and the need to demonstrate program
effectiveness in accordance with the Government Performance and Results
Act.
V. Action:
A. DVETs should meet with appropriate SESA staff to ensure the purpose
of this VPL is adequately addressed in a timely manner.
B. SESAs should instruct LVERs to amend the quarterly report format to
begin with the reporting period ending December 31, 1997, to ensure the
collection of data pertaining to the requirements of the revised report. The
quarterly report data may be provided to the DVET in any form or format as long
as it provides appropriate data to complete the DVET form attached.
C. DVETs and RAVETs will ensure that SESA/vets/VA VR&C referral
and placement data submitted in the revised format is valid and has been
reported cumulatively for the current FY.
D. RAVETs and DVETs will be provided the revised VR&C activity
report workbook via e-mail to be downloaded to either a disc or a hard drive
for continued FY 98 quarterly use. The report format has been formulated to
total the line entries across the page for each of the report categories.
E. RAVETS, after compiling the DVETs' State reports into regional
reports, will E-mail the regional reports to the National Office (N.O.),
attention: Ron Benson, by the 20th of the second month of each quarter.
VI. Inquiries: Any questions should be directed to Ron Benson or Stan
Seidel in the VETS N.0 at (202) 219 - 9105/91 10.
VII. Expiration Date: September 30, 1998
Attachments
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