[Federal Register: April 25, 2008 (Volume 73, Number 81)]
[Notices]
[Page 22404-22405]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr25ap08-83]
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GENERAL SERVICES ADMINISTRATION
Privacy Act of 1974; Notice of Updated Systems of Records
AGENCY: General Services Administration.
ACTION: Notice.
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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are
relevant, necessary, accurate, up-to-date, covered by the appropriate
legal or regulatory authority, and in response to OMB M-07-16. This
notice is a compilation of updated Privacy Act system of record
notices.
DATES: Effective May 27, 2008.
FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.
ADDRESSES: GSA Privacy Act Officer (CIB), General Services
Administration, 1800 F Street, NW., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA undertook and completed an agency-wide
review of its Privacy Act systems of records. As a result of the
review, GSA is publishing updated Privacy Act systems of records
notices. Rather than make numerous piecemeal revisions, GSA is
republishing updated notices for one of its systems. Nothing in the
revised system notices indicates a change in authorities or practices
regarding the collection and maintenance of information. Nor do the
changes impact individuals' rights to access or amend their records in
the systems of records. The updated system notices also include the new
requirement from OMB Memorandum M-07-16 regarding a new routine use
that allows agencies to disclose information in connection with a
response and remedial efforts in the event of a data breach.
Dated: April 16, 2008.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/Childcare-1
SYSTEM NAME:
Child Care Subsidy.
SYSTEM LOCATION:
This system of records is maintained by the Office of the Chief
Human Capital Officer (C), 1800 F Street, NW., Washington, DC.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The individuals in the system are employees of the General Services
Administration who voluntarily apply for child care subsidies.
CATEGORIES OF RECORDS IN THE SYSTEM:
Application forms for child care subsidy containing personal
information, including employee (parent) name, Social Security Number,
grade, home and work numbers, addresses, telephone numbers, total
income, number of dependent children, and number of children on whose
behalf the parent is applying for a subsidy; information on child care
providers used, including name, address, provider license number and
State where issued, tuition cost, and provider tax identification
number; and copies of IRS Forms 1040 and 1040A for verification
purposes.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 106-58 and E.O. 9397.
PURPOSE:
To establish and verify GSA employees' eligibility for child care
subsidies in order for GSA to provide monetary assistance to its
employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information from this system may be disclosed as a routine use:
a. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
b. To authorized officials engaged in investigating or settling a
grievance, complaint, or appeal filed by an individual who is the
subject of the record.
c. To a Federal agency in connection with the hiring or retention
of an employee; the issuance of a security clearance; the reporting of
an investigation; the letting of a contract; of the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
d. To the Office of Personnel Management (OPM), the Office of
Management and Budget (OMB), or the Government Accountability Office
(GAO) when the information is required for program evaluation purposes.
e. To a Member of Congress or staff on behalf of and at the request
of the individual who is the subject of the record.
f. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant.
g. To the National Archives and Records Administration (NARA) for
records management purposes.
h. To appropriate agencies, entities, and persons when (1) the
Agency
[[Page 22405]]
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) the
Agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with GSA's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information may be collected on paper or electronically and may be
stored as paper forms or on computers.
RETRIEVABILITY:
By name; may also be cross-referenced to Social Security Number.
SAFEGUARDS:
When not in use by an authorized person, paper records are stored
in lockable metal file cabinets or secured rooms. Electronic records
are protected by the use of passwords.
RETENTION AND DISPOSAL:
Disposition of records is according to the National Archives and
Records Administration (NARA) guidelines, as set forth in the handbook,
GSA Records Maintenance and Disposition System (OAD P 1820.2) and
authorized GSA records schedules.
SYSTEM MANAGER AND ADDRESS:
Office of the Chief Human Capital Officer (C), Office of Human
Capital Management (CH), General Services Administration, 1800 F
Street, NW., Washington, DC 20405.
NOTIFICATION PROCEDURE:
Individuals may submit a request on whether a system contains
records about them to: Office of the Chief People Officer (C), General
Services Administration, 1800 F Street, NW., Washington, DC 20405.
RECORD ACCESS PROCEDURES:
Requests from individuals for access to their records should be
addressed to the system manager.
CONTESTING RECORD PROCEDURES:
GSA rules for access to systems of records, contesting the contents
of systems of records, and appealing initial determinations are
published in the Federal Register, 41 CFR part 105-64.
RECORD SOURCE CATEGORIES:
Information is provided by GSA employees who apply for child care
subsidies. Furnishing of the information is voluntary.
[FR Doc. E8-8924 Filed 4-24-08; 8:45 am]
BILLING CODE 6820-34-P