(1) |
Meeting will be conducted by the OTA.
|
(2) |
Headquarters, Area, and tribal representatives attending the meeting will be introduced.
|
(3) |
Sign in sheet will be circulated to document attendance at the meeting.
|
(4) |
Proceedings of the meeting shall be recorded.
|
(5) |
Issues and concerns of the tribe which the IHS is prepared to discuss will be identified and discussed. Following that discussion the tribe may introduce additional issues/concerns, however, IHS response to the new issues/concerns may be delayed.
|
(6) |
The discussion will begin with the issue of primary concern to the tribe.
|
(7) |
Issues discussed and decisions reached shall be summarized, commitments made by IHS restated, and a date provided when action or a written response can be expected by the tribe.
|
(2) |
Contacting the designated Area Office person to brief them on the meeting, including decisions, commitments, and time frames for action/response, no later than the day following the meeting.
|
(3) |
Logging and monitoring responses, and maintaining files of tribal delegation meetings.
|
(4) |
Preparing and sending follow up letters to tribe, within 10 working days after the meeting, identifying action(s) items that will resolve the issues/concerns identified at the meeting and providing copies to appropriate Area and Associate Directors.
|
(5) |
Recording proceedings of meetings and providing copies to Associate Directors, Area Directors, tribe, and all attendees.
|
(6) |
Preparing reports to the Director, IHS at the end of each fiscal year on the tribal delegation meetings.
|