>> ADS Home >> What's New in the ADS >> January 2003 | |
Note: This chart summarizes new or revised policy/procedures or other changes, as applicable. Disclaimer: Archived entries may have been recently changed or removed. Please check the current ADS chapters and references, as well as recent interim updates for the latest information. |
|
|
Series 200: | |
ADS 200, Introduction to Managing for Results ADS 201, Planning ADS 202, Achieving ADS 203, Assessing and Learning |
|
Revision: |
01/21/2003 |
New and Revised Policy Directives and Required Procedures: |
ADS 200, 201, 202, and 203 have been revised and are effective as of January 31, 2003. Most Important Changes/Improvements
|
USAID - U.S. PVO Partnership, a Mandatory Reference for ADS 200-203 | |
Revision: |
01/03/2003 |
New and Revised Policy Directives and Required Procedures: |
This policy paper was amended to conform with the new policy that was issued in AAPD 02-10, Cost Sharing in Grants and Cooperative Agreements to Non-Governmental Organizations. |
Series 300: | |
Mandatory Standard Provisions for U.S., Nongovernmental Recipients, Mandatory Reference for ADS 303 | |
Revision: | 10/02/2002 |
Editorial changes: | The Cost Sharing standard provisions were updated in each document. These changes were first released in AAPD 02-10 and then mentioned in Series 300 Interim Update 02-06. |
Mandatory Standard Provisions for Non-U.S., Nongovernmental Recipients, Mandatory Reference for ADS 303 | |
Revision: | 10/02/2002 |
Editorial changes: | The Cost Sharing standard provisions were updated in each document. These changes were first released in AAPD 02-10 and then mentioned in Series 300 Interim Update 02-06. |
Country Contracting Handbook, a Mandatory Reference for ADS 305 | |
Revision: | 01/02/2003 |
New and Revised Policy Directives and Required Procedures: | The People's Republic of China was removed from the list of foreign policy restricted countries in Attachments 1A of Chapter 1, 2A of Chapter 2, and 3A of Chapter 3 of the Country Contracting Handbook. |
Series 500: | |
Clearance List for ADS Material, a Mandatory Reference for ADS 501 | |
Revision: | 01/22/2003 |
New and Revised Policy Directives and Required Procedures: | The following are new clearing officials:
|
Clearance List for ADS Material, Mandatory Reference for ADS 501 | |
Revision: | 01/14/2003 |
New and Revised Policy Directives and Required Procedures: | Chad Weinberg has replaced Roberta Cavitt as the PPC clearing official. Tom Ross has replaced Sue Parks as the DCHA clearing official. |
ADS 526, USAID Guest House Services | |
Revision: | 10/21/2002 |
Revised Policy Directives and Required Procedures: | ADS 526, USAID Guest House Services, has been revised to delete the form SF-1035A from the reference list. SF-1035A, Public Voucher for Purchases and Services other than Personal (Continuation Sheet), was removed from ADS CD 29 |
DD Form 254, Contract Security Classification Specification, an External Mandatory Reference for ADS 567 | |
Revision: | December 1999 |
New and Revised Policy Directives and Required Procedures: | The December 1999 edition of this form is now available through the ADS. All previous versions of this form are obsolete. |
Series 500 Interim Update 03-01, Information Technology (IT) Security Procedure Changes to Protect Agency Personnel and Operations | |
Issued: | 01/27/2003 |
New and Revised Policy Directives and Required Procedures: | This notice describes new responsibilities and necessary actions when you develop software, essential to the safety of Agency personnel and operations. |
Series 600: | |
ADS 621, Obligations | |
Revision | 01/16/2003 |
New and Revised Policy Directives and Required Procedures: | As a result of the work of the Deobligation/Reobligation Quick Hit Team, ADS 621 has been updated and improved to:
a. Add the following new references: b. Clarify procedures and responsibilities in USAID/W and field Missions for specific parties/roles in the areas of ongoing obligations monitoring and providing end of year certifications, deobligating/reobligating funds, and maintaining financial documentation (621.2); c. Document PPC/RA's responsibility for providing Agency policy/procedures on reobligation as well as for redistributing the deobligated funds (recoveries) to the Bureaus (621.2f and Reobligation Policy); d. Clarify types of obligations and how they are managed and deobligated (621.3.4 and Deobligation Guidebook); e. Document and clarify the minimum documentation for purchase orders required for a valid obligation and refer to ADS 302, Direct Contracting, for more information on contracts (621.3.4c); f. Update the new forms for interagency agreements in conformance with the recently revised ADS 306 (621.3.4d); g. Document new policy/procedures for Section 511 funds availability (621.3.9); h. Document that Missions must transmit expired accounts (i.e., appropriations that were not obligated during the initial period of availability) to USAID/W (621.3.10b); i. Institute changes regarding the submission of the annual certification of unexpended balances and the annual certification of the validity of obligations (621.3.14 and 621.3.15); and j. Document the establishment of a rough materiality threshold of $100,000 in reported "excessive" residual funds that may be used to determine if deobligating funds ahead of the closeout process is warranted (Deobligation Guidebook - paragraph V.B.1.c.). This critical guidance will continue to be reviewed and updated as needed. For example, the GH Bureau cleared the chapter with the understanding that additional guidance will be issued later, based on the outcome of the Business Transformation Executive Committee's (BTEC's) assessment of the procedures for deobligating and reobligating field support funds. Also, LAC Bureau's clearance was contingent upon the Agency's commitment to continue to identify procedures to deobligate funds in a timely manner, thereby increasing program management efficiency and giving validity to the annual certification statement, as well as making resources available to the Agency for additional uses. GH and LAC Bureaus' concerns will be documented in the Quick Hit Team's final report, which will be presented to BTEC on January 22. |
Deobligation Guidebook, a Mandatory Reference for ADS 621 | |
Revision: | 01/16/2003 |
New and Revised Policy Directives and Required Procedures: | This Deobligation Guidebook provides detailed guidance on the deobligation of program and operating expense (OE) funds in USAID obligating documents. |
Help Guide - FAQs on Monitoring Obligations, an Additional Help reference for ADS 621 | |
Revision: | 01/16/2003 |
New and Revised Policy Directives and Required Procedures: | This document provides answers to frequently asked questions on deobligation, budget allowance delays, Advice Of Charge (AOC) and Intra-Governmental Payment And Collection (IPAC) delays, and forward funding. |
Reobligation Policy, a Mandatory Reference for ADS 621 | |
Revision: | 01/16/2003 |
New and Revised Policy Directives and Required Procedures: | Bureaus are asked to take a conscientious approach to deobligating funds with the understanding that, after taking out amounts necessary to fund upward adjustments, the Bureau for Policy and Program Coordination, Office of Resource Allocation (PPC/RA) will return 50 percent of each Bureau's remaining current year recoveries to the Bureau once the Office of the Chief Financial Officer (M/CFO) certifies these funds as available. Within 60 days of receiving the funds, Bureaus must return these recoveries to the deobligating operating unit unless their Assistant Administrator (AA) determines that there are overriding circumstances that result in the need to use the money for other purposes. |
ADS 623, Financial Management of Credit Programs | |
Revision: | 01/15/2003 |
Editorial changes: | The following External Mandatory References were updated or added to the chapter:
|
ADS 630, Payables Management | |
Revision: | 01/21/2003 |
Editorial changes: | The following External Mandatory References were updated:
|
Series 600 Interim Update 03-03, Implementation of the Treasury Pilot Paper Check Conversion Program, to be included in ADS 630 | |
Issued: | 01/22/2003 |
New and Revised Policy Directives and Required Procedures: | USAID is participating in a Treasury Department pilot cash management program. The pilot will start January 31, 2003, and will initially only be used at USAID/W. |
Series 600 Interim Update 03-01, Fiscal Year 2003 Appropriation | |
Issued: | 01/13/2003 |
New and Revised Policy Directives and Required Procedures: | The President has signed into law, H.J. Res. 1, a Continuing Resolution (CR) providing funding to Federal agencies including USAID and the authority to continue operations through January 31, 2003, unless our regular appropriations bill is enacted into law prior to that date. |
Questions about this web page or the ADS? Please contact us by using our Questions/Comments form page or send an e-mail to ads@usaid.gov. To view PDF files, download the accessible version of Adobe Acrobat Reader. This document was last updated on Wednesday, 02-Aug-2006 09:56:46 EDT |
|