Author: RobertWKitsock

Federal Acquisition Service

Office of
Personal
Property
Management
EXCESS
PROPERTY
*****
THE
FIRST
SOURCE
OF
SUPPLY

THIS ISSUE:

The U&D Drama	1
Aloha to GSA	1
The Magic of GSAXcess®	2
Property at the Expo	2
A “Review” of Reviews	2
U&D / Confidential	3
Your Ticket to Training	4

Disposition

DN-No. 40

Summer 2008

U&D: Just Like Romeo & Juliet

“But soft! What light through yonder window breaks? It is the east, and Juliet is the sun.”
-William Shakespeare
Alright! It may be a bit of a reach to compare the utilization and donation phases of the GSA Property Management disposal process to Shakespeare’s Romeo & Juliet, but we in GSA think the association is a valid one. After all, when east meets west and the sun touches the sky, there is a harmony that brings out the best in things. This is how it is with the “U&D” phases of the GSA disposal process, as one aspect complements the other. Let us explain. GSA manages a process that allows federal agencies to dispose of excess property by, first, offering it to other federal agencies in the “utilization” phase and then, secondly, offering it to public and eligible non-profit entities in the “donation” phase via a State Agency for Surplus Property. As such,, GSA provides agencies two opportunities to dispose of items efficiently. One is via a “transfer” to a needy federal agency; the other is through a “donation” to certain public or non-profit groups. GSA makes it easy to report and acquire property, too, as it provides the means to complete transactions at one site: gsaxcess.gov. Agencies can view hundreds of needed items daily—from cell phones to steamshovels—to meet their needs. The common theme in these related phases is the “reuse” of government assets—saving money, improving efficiency, and supporting programs, nationwide. In fact, hundreds of millions of dollars are “saved” by the U.S. Government each year through use of GSA’s U&D process. Of course, the process may not represent “high drama” to some, but in the “real” world of government work, it represents the cohesion of resources that truly defines public service. And just as day follows night, the U&D process can help make dreams become reality—kind of like a pair of “star-crossed lovers” we know. That’s amore!

Marines Say ‘Aloha’ to GSA!

“Aloha!” You might shout when finding something good. At least that’s what some marines are saying in Hawaii. That’s because through the help of GSA Area Property Officer, Mari Lynn DiLullo, the members of the Marine Aircraft Group 24 found over $5,000 of useable supplies via the GSA property program to fulfill their mission needs. In fact, the marines were so thankful that they made a point of reporting it in the June 6 edition of Hawaii Marine. Not only that, but the “news” of their discovery of systems like GSAXcess® and GSA Auctions® is traveling fast. Other marines in the Pacific are now using the program to find needed furniture, tools, and other key operational items. According to the 24th, the program “is good for morale . . . fast . . . and . . . a real money saver.” That’s a big aloha to GSA from our fine servicemen and women.

Real-life drama can be found in GSA’s disposal process!

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The Magic of GSAXcess®

GSAXcess® can help you acquire all types of excess vehicles

It’s been around for almost 10 years in one form or another, yet the magic of GSAXcess® still intrigues users of GSA’s property inventory system. Once you gain access, the system offers several options to enhance your agency’s property management portfolio. Not only can you dispose of property by using GSAXcess® (the most popular option), but you can search for, “freeze,” request, and acquire excess personal property for your agency’s use. This means that you can effectively dispose of un-needed property and also gain valuable property assets to support vital agency needs. And were not just talking about general supplies and furniture here. We mean acquiring the items that really make agencies work—from automobiles to tractors and generators to telescopes. And that’s not all. You can fine-tune your efforts in GSAXcess® by modifying excess reports, uploading pictures, submitting “want lists,” transferring computers to schools, and more. In essence, GSAXcess® provides the means and resources needed to support a wide array of federal initiatives, from basic administration and public infrastructure programs to fire-fighting efforts and emergency management projects. That’s quite a feat! Some might even call it a bit of “magic.” You can contact gsaxcess.gov to find out more about the magic that GSAXcess® can do for you. It’s almost as simple as Avada Kedavra!

“Property Management courses are a mainstay at the GSA Expo that audiences look forward to attending.”

Property Shines at GSA Expo

The “place to be” for property people this spring was the GSA Expo in sunny Anaheim, California, from April 22 to 24. A delegation of property personnel held a wide variety of courses intended to instruct attendees on everything from the Computers for Learning (CFL) program to the new Federal Asset Sales initiative. Ten sessions were held for property custodians, accountable officers, and other related attendees from a host of federal, state and local agencies. Property management courses are a mainstay at the GSA Expo that audiences look forward to attending. This year was no exception, as the courses were well received and featured some new subjects of special interest to state and local groups and agencies involved in “relocations.” In fact, instructors made sure that they covered the most basic of processes—as in ”Property Disposal 101”—to the most intriguing of subjects—in ”Ask the Experts”—in order to ensure an illuminating experience. And if you felt somehow left in the dark this time, make plans to attend EXPO ’09 in San Antonio, Texas, June 9-11, 2009. Just open the shades and let GSA shine on you.

Reviews often
involve checks on vehicle & equipment usage.

A Review of the State Reviews

They’re not exactly inspections, and they’re not quite audits. But GSA State Reviews serve a vital purpose in the management of federal property. GSA acts as the “parent” agency of a nationwide system of state-run operations geared to the reutilization of federal property. The GSA Office of Personal Property Management oversees the operations that are run by the State Agency for Surplus Property (SASP) in each state and several U.S. territories. The SASP’s acquire property via GSA for donation to public and eligible non-profit entities that operate in the respective state. The property is used under strict guidelines. GSA schedules reviews of this usage to ensure compliance and enhance the efficiency of the state programs. It’s a collaborative effort that ensures the “best” use of federal surplus property. In fact, we give it five-stars - .

Disposition

DN-No. 40

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U&D Confidential: Finding the Regulatory Facts

This Episode:
“Disposing of Excess Personal Property” . . .
Find the clues and key facts that will allow you to better manage your federal personal property . . .
§102-36.245—Are we accountable for the personal property that has been reported excess, and who is responsible for the care and handling costs?
Yes, you are accountable for the excess personal property until the time it is picked up by the designated recipient or its agent. You are responsible for all care and handling charges while the excess personal property is going through the screening and disposal process.
§102-36.250—Does GSA ever take physical custody of excess personal property?
Generally you retain physical custody of the excess personal property prior to its final disposition. Very rarely GSA may consider accepting physical custody of excess personal property. Under special circumstances, GSA may take custody or may direct the transfer of partial or total custody to other executive agencies, with their consent.
§102-36.255—What options do we have when unusual circumstances do not allow adequate time for disposal through GSA?
Contact your regional GSA Personal Property Management office

for any existing interagency agreements that would allow you to turn in excess personal property to a Federal facility. You are responsible for any turn-in costs and all costs related to transporting the excess personal property to these facilities.
§102-36.260—How do we promote the expeditious transfer of excess personal property?
For expeditious transfer of excess personal property you should:
(a) Provide complete and accurate property descriptions and condition codes on the report of excess to facilitate the selection of usable property by potential users.
(b) Ensure that any available operating manual, parts list, diagram, maintenance log, or other instructional publication is made available with the property at the time of transfer.
(c) Advise the designated recipient of any special requirements for dismantling, shipping, transportation.
(d) When the excess personal property is located at a facility due to be closed, provide advance notice of the scheduled date of closing, and ensure there is sufficient time for screening and removal of property.
§102-36.265—What if there are competing requests for the same excess personal property?
(a) GSA will generally approve transfers on a first-come, first-served basis. When more than one Federal agency requests the same item, and the quantity available is not sufficient to meet the demand of all interested agencies, GSA will consider factors such as national defense requirements, emergency needs, avoiding the necessity of a

To promote expeditious transfers . . . provide complete and accurate property descriptions . . .

new procurement, energy conservation, transportation costs, and retention of title in the Government. GSA will normally give preference to the agency that will retain title in the Government.
(b) Requests for property for the purpose of cannibalization will normally be subordinate to requests for use of the property in its existing form.
§102-36.270—What if a Federal agency requests personal property that is undergoing donation screening or in the sales process?
Prior to final disposition, GSA will consider requests from authorized Federal activities for excess personal property undergoing donation screening or in the sales process. Federal transfers may be authorized prior to removal of the property under a donation or sales action.
§102-36.275—May we dispose of excess personal property without GSA approval?
No, you may not dispose of excess personal property without GSA approval except under the following limited situations:
(a) You may transfer to another Federal agency excess personal property that has not yet been reported to GSA, under direct transfer procedures contained in 102-36.145.
(b) You may dispose of excess personal property that is not required to be reported to GSA (see 102-36.220(b)).
(c) You may dispose of excess personal property without going through GSA when such disposal is authorized by law.
That’s the facts, from U&D Con!

Federal Acquisition Service

Disposition Newsletter
Robert Kitsock, Editor
Hummeltown, PA

Phone: 717-566-1064
Fax: 717-566-1065
bob.kitsock@gsa.gov

Office of Personal Property Management

What’s New in Property?
New Positions
Region 4, Director:
Karen L. Warrior
Region 3, Surplus Sales Chief (Springfield):
Canardo M. Richardson
NASASP Officers (effective 9/1/08):
President, Curtis Howard
Vice President, Scott Pepperman
Secretary, Jerry Holland
Treasurer, Marilyn Trachsel
Special Recognition
David Robbins, NPMA , Federal Property
Person of the Year

gsaxcess.gov

Your Ticket to GSA Property Training

And you thought that Bruce Springsteen, the Dave Matthews Band, and the Eagles were hot tickets for this summer. Well, we have some passes to the “best” of GSA training that should add a climatic “sizzle” to your summer of education. And that’s not all: You have your choice of venues and they are both free. That’s right! Kind of takes your breath away. That’s because GSA is offering its renowned Utilization & Disposal (U&D) training at two stellar locations—Kansas City, Missouri and San Francisco, California—just for you! Just use the adjacent ticket as a guide and contact us by phone, fax, or e-mail with your registration information and for more details and you’re ready to rock, eh, go. It’s your ticket to effective property management. So, sign up now to “fill” your mind with some cool facts on some hot topics!
August 25-29, 2008
Mon: 1:00-4:00 p.m.
Tues-Thurs: 8:00 a.m.-4:00 p.m.
Fri: 8:00 a.m. –10:00 a.m.
Bannister Federal Complex
Room 1192
1500 East Bannister Road
Kansas City Missouri 64131
Ph: 816-823-3716, Fax: 3711
E-mail: lori.marrs@gsa.gov

September 15-18, 2008
Mon—Thurs: 9:00 a.m.-4:00 p.m.
Phillip Burton Federal Building
450 Golden Gate Avenue
San Francisco, CA 94102
Ph: 619-557-6553, Fax: 6554
E-mail: joe.yeates@gsa.gov

GSA - Registration - GSA
U&D Training
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Agency: _______________________
Address: ______________________
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Phone:_________________________
Fax: __________________________
E-mail: ________________________
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Disposition

Federal Acquisition Service

Disposition Newsletter
Robert Kitsock, Editor
Hummeltown, PA

Disposition Newsletter
Robert Kitsock, Editor
Hummeltown, PA

Phone: 717-566-1064
Fax: 717-566-1065
bob.kitsock@gsa.gov

Federal Acquisition Service

Organization