CHAPTER 102--FEDERAL MANAGEMENT
REGULATION
SUBCHAPTER B--PERSONAL
PROPERTY
PART 102-33--MANAGEMENT OF GOVERNMENT
AIRCRAFT
Subpart A--How These
Rules Apply
General
Responsibilities
Subpart B--Acquiring
Government Aircraft and Aircraft Parts
Overview
Planning
to Acquire Government Aircraft
OMB
Circular A-76
The
Process for Budgeting to Acquire Government
Aircraft
Contracting
to Acquire Government Aircraft
Acquiring
Aircraft Parts
Subpart
C--Managing Government Aircraft and Aircraft Parts
Overview
Establishing
Flight Program Standards
Management/Administration
Operations
Maintenance
Training
Safety
Accounting
for the Cost of Government Aircraft
Accounting
for the Use of Government Aircraft
Managing
Aircraft Parts
Subpart
D--Disposing of Government Aircraft and Aircraft Parts
Overview
Reporting
Excess Government Aircraft
Replacing
Aircraft Through Exchange or Sale
Disposing
of Aircraft Parts
Reporting
Excess Aircraft Parts
Replacing
Aircraft Parts Through Exchange or Sale
Special
Requirements for Disposing of Flight Safety Critical Aircraft Parts
(FSCAP) and Life-Limited Parts
Subpart
E--Reporting Information on Government Aircraft
Overview
Federal Aviation Interactive Reporting System
(FAIRS)
Federal
Inventory Data
Federal
Aircraft Cost and Utilization Data
Commercial
Aviation Services (CAS) Cost and Utilization Data
Accident
and Incident Data
Common
Aviation Management Information Standard (C-AMIS)
Subpart A--How
These Rules Apply
General
102-33.5 To whom do these rules
apply?
The rules in this part apply to all federally funded
aviation activities of executive agencies of the U.S. Government, except
those listed in paragraphs (a), (b), (c), and (d) of this
section, who use Government aircraft to accomplish their official
business.
(a) The Armed Forces are exempt from
all but--
(1) Section 102-33.25(e) and
(g), which
concern responsibilities related to the Interagency Committee for Aviation
Policy (ICAP); and
(2) Subpart D of
this part.
(b) The President or Vice President
and their offices are exempt.
(c) When an
executive agency provides Government-furnished avionics for commercially
owned or privately owned aircraft for the purpose of technology
demonstration or testing, those aircraft are exempt.
(d) Privately owned aircraft that agency personnel use
for official travel (even though such use is federally funded) are
exempt.
102-33.10 May we request approval to
deviate from these rules?
Yes, see sections 102-2.60 through
102-2.110 of subchapter A of this chapter for guidance on requesting a
deviation from the requirements in this part. GSA may not grant deviations
from the requirements in OMB Circular A-126, "Improving the Management of
Government Aircraft," revised May 22, 1992. You should consult with GSA's
Aircraft Management Policy Division (MTA) before you request a deviation.
Also, you should fax a copy of your letter of request to MTA at
202-501-6742 at the same time you mail it to GSA's Regulatory Secretariat
(see section 102-2.90 of subchapter A of this chapter). In most cases, GSA
will respond to your written request within 30 days.
102-33.15 How does this part relate to the Federal
Aviation Regulations?
This part does not supersede any of the
regulations in 14 CFR chapter I (Federal Aviation
Regulations).
102-33.20 What definitions
apply to this part?
The following definitions apply to this
part:
Acquisition date means the date that the acquiring
executive agency took responsibility for the aircraft, e.g., received
title (through purchase, exchange, or gift), signed a bailment agreement
with the Department of Defense (DOD), took physical custody (in the case
of reassignment or interagency transfer), received a court order (in the
case of forfeiture), put into operational status an aircraft that is newly
manufactured by the agency, or otherwise accepted physical transfer (for
example, in the case of a borrowed aircraft).
Aircraft
Management Policy Division (MTA) is a division in the Office of
Transportation and Personal Property, Office of Governmentwide Policy,
GSA. Contact MTA staff at 1800 F Street, NW., Washington, DC 20405, Room
1221; (202) 501-4866; fax (202) 501-6742; Web site at http://www.gsa.gov/aircraftpolicy.
Aircraft
part means an individual component or an assembly of components that
is primarily designated for and used on aircraft.
Armed
Forces means the Army, Navy, Air Force, Marine Corps, and Coast Guard,
including their regular and Reserve components and members serving without
component status. For purposes of this part, the National Guard is also
included in the Armed Forces.
Aviation life support equipment
(ALSE) means equipment that protects flight crewmembers and others
aboard an aircraft, assisting their safe escape, survival, and recovery
during an accident or other emergency.
Bailed aircraft means
a Federal aircraft that is owned by one executive agency, but is in the
custody of and operated by another executive agency under an agreement
that may or may not include cost-reimbursement. Bailments are executive
agency-to-executive agency agreements and involve only aircraft, not
services.
Borrowed aircraft means an aircraft owned by a
non-executive agency and provided to an executive agency for use without
compensation. The executive agency operates and maintains the
aircraft.
Chartered aircraft means an aircraft that an
executive agency hires commercially under a contractual agreement
specifying performance and one-time exclusive use. The commercial source
operates and maintains a charter aircraft. A charter is one form of a full
service contract.
Commercial aviation services (CAS)
include--
(1) Leasing aircraft for exclusive use or
lease-purchasing an aircraft with the intent of taking title;
(2)
Chartering or renting aircraft for exclusive use;
(3) Contracting
for full services (i.e., aircraft and related aviation services for
exclusive use) or obtaining full services through an inter-service support
agreement (ISSA); or
(4) Obtaining related aviation services (i.e.,
services but not aircraft) by commercial contract or ISSA, except those
services acquired to support a Federal aircraft.
Crewmember
means a person assigned to operate or assist in operating an aircraft
during flight time. Crewmembers perform duties directly related to the
operation of the aircraft (e.g., as pilots, co-pilots, flight engineers,
navigators) or duties assisting in operation of the aircraft (e.g., as
flight directors, crew chiefs, electronics technicians, mechanics). For
related terms, see Qualified non-crewmember and Passenger
elsewhere is this section.
Criticality code means a single
digit code that DOD assigns to military Flight Safety Critical Aircraft
Parts (FSCAP) (see section 102-33.370).
Data
plate means a fireproof plate that is inscribed with certain
information required by the Federal Aviation Regulations (14 CFR part 45)
and secured to an aircraft, aircraft engine, propeller, or propeller
blade. The information must be marked by etching, stamping, engraving, or
other approved method of fireproof marking. The plate must be attached in
such a manner that it is not likely to be defaced or removed during normal
service or lost or destroyed in an accident. Data plates are required only
on certificated aircraft; however, uncertificated aircraft may also have
data plates.
Declassify means to remove a non-operational
aircraft from the Federal aircraft inventory. Agencies may declassify only
non-operational aircraft that they will retain for ground use only.
Agencies must declassify an aircraft following the rules in sections 102-33.415 and
102-33.420.
Disposal
date means the date that the disposing executive agency relinquishes
responsibility for an aircraft, for example, when the agency transfers
title in the case of a sale or exchange; returns the aircraft to the
lessor or bailer; declassifies it (for FAIRS, declassification is
considered a "disposal" action, even though the agency retains the
property); or relinquishes custody to another agency (i.e., in the case of
excess (transferred) or surplus (donated or sold)
aircraft).
Donated aircraft means an aircraft disposed of as
surplus by GSA through donation to a non-federal government, a tax-exempt
nonprofit entity, or other eligible recipient, following the rules in part
102-37 of this subchapter. (Some agencies, for example DOD, may have
independent donation authority.)
Exclusive use means a
condition under which--
(1) An aircraft is operated for the sole
benefit of the U.S. Government; and
(2) The executive agency using
the aircraft has operational control of the aircraft and the authority to
define departure times, origins and destinations of flights, and payloads,
passengers, and cargo.
Executive agency means any executive
department or independent establishment in the executive branch of the
United States Government, including any wholly owned Government
corporation. See 40 U.S.C. 472(a).
Federal Acquisition
Regulation (48 CFR chapter 1, parts 1 through 53) is a codified
regulation of the U.S. Government that provides uniform policies and
procedures for acquisition of personal property and services by executive
agencies.
Federal aircraft means an aircraft that an
executive agency owns (i.e., holds title to) or borrows for any length of
time. When an executive agency loans or bails an aircraft that meets the
criteria for Federal aircraft, that loaned or bailed aircraft is still
considered a Federal aircraft in the owning agency's inventory except when
DOD is the owning agency of a bailed aircraft. In that case, the aircraft
is recorded in the inventory of the bailee.
Federal Aviation
Interactive Reporting System (FAIRS). (See sections 102-33.395
through 102-33.440.)
Federal
Aviation Regulation (14 CFR chapter I) is a codified publication of
the U.S. Government that describes uniform policies and procedures for
regulating aviation within the national airspace system.
Federal
Supply Service (FSS) is a component of GSA. FSS is organized by
geographical regions. The FSS Property Management Division in GSA's Region
9, 450 Golden Gate Ave., 9FBP, San Francisco, CA 94102-3434, (415)
522-3029, has responsibility for disposing of excess and surplus aircraft.
Federal Travel Regulation (FTR) (41 CFR chapters 300-304)
is a codified publication of the U.S. Government that describes uniform
policies and procedures for managing travel of the executive
agencies.
Flight Safety Critical Aircraft Part (FSCAP) means
any military aircraft part, assembly, or installation containing a
critical characteristic whose failure, malfunction, or absence could cause
a catastrophic failure resulting in loss or serious damage to the aircraft
or an uncommanded engine shut-down resulting in an unsafe
condition.
Forfeited aircraft means an aircraft acquired by
the Government either by summary process or by order of a court of
competent jurisdiction pursuant to any law of the United
States.
Full service contract means a contractual agreement
through which an executive agency acquires an aircraft and related
aviation services (for example, pilot, crew, maintenance, catering) for
exclusive use. Aircraft hired under full service contracts are commercial
aviation services (CAS), not Federal aircraft, regardless of the length of
the contract.
Government aircraft means an aircraft that is
operated for the exclusive use of an executive agency and is
a--
(1) Federal aircraft, which an executive agency owns, bails,
loans, or borrows; or
(2) Commercial aircraft hired as commercial
aviation services (CAS), which an executive agency--
(i) Leases or
lease-purchases with the intent to take title;
(ii) Charters or
rents; or
(iii) Hires as part of a full service contract or an
inter-service support agreement (ISSA).
Government Aircraft Cost
Accounting Guide (CAG) means guidance published by GSA based on the
cost elements defined in Attachments A and B to OMB Circular A-126 and in
OMB Circular A-76, FAIRS, and the U.S. Government Standard General Ledger
to account for Government aircraft costs.
Governmental
function means a federally funded activity that an executive agency
performs in compliance with its statutory
authorities.
Intelligence agencies mean the following
agencies or organizations within the U.S. intelligence
community:
(1) Central Intelligence Agency.
(2) National
Security Agency.
(3) Defense Intelligence Agency.
(4)
National Reconnaissance Office.
(5) The Bureau of Intelligence and
Research of the Department of State.
(6) Intelligence elements of
the Army, Navy, Air Force, Marine Corps, Department of Justice, Department
of the Treasury, and Department of Energy.
Inter-service support
agreement (ISSA) means any agreement between two or more executive
agencies (including the Department of Defense) in which one agency
consents to perform aviation support services (i.e., providing an aircraft
and other aviation services or providing only services) for another agency
with or without cost-reimbursement. An executive agency-to-executive
agency agreement that involves only the use of an aircraft, not services,
is a bailment, not an ISSA.
Leased aircraft means an
aircraft hired under a commercial contractual agreement in which an
executive agency has exclusive use of the aircraft for an agreed upon
period of time. The acquiring executive agency operates and maintains the
aircraft. Leased aircraft are hired as commercial aviation services
(CAS).
Lease-purchase aircraft means a leased aircraft for
which the leasing executive agency holds an option to
purchase.
Life-limited part means any aircraft part that has
an established replacement time, inspection interval, or other
time-related procedure associated with it. For non-military parts, FAA
specifies life-limited parts' airworthiness limitations in 14 CFR chapter
I, sections 21.50, 23.1529, 25.1529, 27.1529, 29.1529, 31.82, 33.4, and
35.5, and on product Type Certificate Data Sheets (TCDS) for products
certified before airworthiness limitations were added to 14 CFR chapter I.
Letters authorizing Technical Standards Orders (TSO) must also note or
reference mandatory replacement or inspection of parts.
Loaned
aircraft means a Federal aircraft owned by an executive agency, but in
the custody of a non-executive agency under an agreement that does not
include compensation.
Military aircraft part means an
aircraft part used on an uncertificated aircraft that was developed for
the Armed Forces.
Non-operational aircraft means a Federal
aircraft that is not safe for flight and, in the owning executive agency's
determination, cannot economically be made safe for flight. This
definition refers to the aircraft's flight capability, not its
mission-support equipment capability. An aircraft that is temporarily out
of service for maintenance or repair and can economically be made safe for
flight is considered operational.
Official Government
business, in relation to Government aircraft--
(1) Includes,
but is not limited to--
(i) Carrying crewmembers, qualified
non-crewmembers, and cargo directly required for or associated with
performing Governmental functions (including travel-related Governmental
functions);
(ii) Carrying passengers authorized to travel on
Government aircraft (see OMB Circular A-126); and
(iii) Training
pilots and other aviation personnel.
(2) Does not
include--
(i) Using Government aircraft for personal or political
purposes, except for required use travel and space available travel as
defined in OMB Circular A-126; or
(ii) Carrying passengers who are
not officially authorized to travel on Government
aircraft.
Operational aircraft means a Federal aircraft that
is safe for flight or, in the owning executive agency's determination, can
economically be made safe for flight. This definition refers to the
aircraft's flight capability, not its mission-support capability. An
aircraft temporarily out of service for maintenance or repair is
considered operational.
Original equipment manufacturer
means the person or company who originally designed, engineered, and
manufactured, or who currently holds the data rights to manufacture, a
specific aircraft or aircraft part.
Owned aircraft means an
aircraft for which title or rights of title are vested in an executive
agency. Owned aircraft are considered Federal
aircraft.
Passenger means a person flying onboard a
Government aircraft who is officially authorized to travel and who is not
a crewmember or qualified non-crewmember.
Production approval
holder means the person or company who holds a Production Certificate
(PC), Approved Production Inspection System (APIS), Parts Manufacturer
Approval (PMA), or Technical Standards Order (TSO) authorization, issued
under provisions of 14 CFR part 21, Certification Procedures for Products
and Parts, and who controls the design and quality of a specific aircraft
part.
Qualified non-crewmember means a person flying onboard
a Government aircraft whose skills or expertise are required to perform or
are associated with performing the Governmental function for which the
aircraft is being operated (qualified non-crewmembers may be researchers,
law enforcement agents, fire fighters, agricultural engineers, biologists,
etc.). Qualified non-crewmembers are not passengers.
Registration mark means the unique
identification mark that is assigned by the Federal Aviation
Administration and displayed on Government aircraft (including foreign
aircraft hired as CAS). Tail number is commonly used for
registration mark.
Related aviation services contract
means a commercial contractual agreement through which an executive agency
hires aviation services only (not aircraft), e.g., pilot, crew,
maintenance, cleaning, dispatching, or catering.
Rental
aircraft means an aircraft hired commercially under an agreement in
which the executive agency has exclusive use of the aircraft for an agreed
upon period of time. The executive agency operates, but does not maintain,
a rental aircraft.
Required use means use of a Government
aircraft for the travel of an executive agency officer or employee to meet
bona fide communications or security needs of the agency or to meet
exceptional scheduling requirements. Required use travel must be approved
as described in OMB Circular A-126.
Risk analysis and
management means a systematic process for--
(1) Identifying
risks associated with alternative courses of action involved in an
aviation operation; and
(2) Choosing from among these alternatives
the course(s) of action that will promote optimum aviation
safety.
Safe for flight means approved for flight and refers
to an aircraft, aircraft engine, propeller, appliance, or part that has
been inspected and certified to meet the requirements of applicable
regulations, specifications, or standards. When applied to an aircraft
that an executive agency operates under the Federal Aviation Regulations
(14 CFR chapter I), safe for flight means "airworthy," i.e., the aircraft
or related parts meet their type designs and are in a condition, relative
to wear and deterioration, for safe operation. When applied to an aircraft
that an executive agency uses, but does not operate or require to be
operated under the Federal Aviation Regulations, safe for flight means a
state of compliance with military specifications or the executive agency's
own Flight Program Standards, and as approved, inspected, and certified by
the agency.
Senior Aviation Management Official means the
person in an executive agency who will be the agency's primary member of
the Interagency Committee for Aviation Policy (ICAP). This person must be
of appropriate grade and position to represent the agency and promote
flight safety and adherence to standards.
Serviceable aircraft
part means a part that is safe for flight, can fulfill its operational
requirements, and is sufficiently documented to indicate that the part
conforms to applicable standards/specifications.
Suspected
unapproved part means a non-military aircraft part, component, or
material that any person suspects of not meeting the requirements of an
"approved part." Approved parts are those that are produced in compliance
with the Federal Aviation Regulations (14 CFR part 21), are maintained in
compliance with 14 CFR parts 43 and 91, and meet applicable design
standards. A part, component, or material may be suspect because of its
questionable finish, size, or color; improper (or lack of) identification;
incomplete or altered paperwork; or any other questionable indication. See
detailed guidance in FAA Advisory Circular 21-29, "Detecting and Reporting
Suspected Unapproved Parts," available from FAA at http://www.faa.gov/.
Tail
number (See registration mark.).
Traceable part
means an aircraft part whose original equipment manufacturer or production
approval holder can be identified by documentation,
markings/characteristics on the part, or packaging of the part.
Non-military parts are traceable if you can establish that the parts were
manufactured under rules in 14 CFR part 21 or were previously determined
to be airworthy under rules in 14 CFR part 43. Possible sources for making
a traceability determination could be shipping tickets, bar codes,
invoices, parts marking (e.g., PMA, TSO), data plates, serial/part
numbers, manufacturing production numbers, maintenance records, work
orders, etc.
Training means instruction for flight program
personnel to enable them to qualify initially for their positions and to
maintain qualification for their positions over time.
Travel
Management Policy Division (MTT) means GSA's Office of Transportation
and Personal Property, Office of Governmentwide Policy. MTT is responsible
for publishing the Federal Travel Regulation (41 CFR chapters 300 through
304), which contains policy for management of travel of U.S. Government
personnel and certain others. Contact the MTT staff at 1800 F Street, NW.,
Washington, DC 20405, Room G-219; (202) 501-1538; see their Web site at http://www.gsa.gov/travelpolicy.
Unsalvageable
aircraft part means an aircraft part that cannot be restored to a
condition that is safe for flight because of its age, its physical
condition, a non-repairable defect, insufficient documentation, or its
non-conformance with applicable standards/specifications.
Responsibilities
102-33.25 What are our responsibilities under
this part? Under this part, your responsibilities are
to--
(a) Acquire, manage, and dispose of Government aircraft (i.e.,
Federal aircraft and commercial aviation services (CAS); see section 102-33.45) as
safely, efficiently, and effectively as possible consistent with the
nature of your agency's aviation missions;
(b) Document and report
the--
(1) Types and numbers of your Federal aircraft;
(2)
Costs of acquiring and operating Government aircraft;
(3) Amount of
time that your agency uses Government aircraft; and
(4) Accidents
and incidents involving Government aircraft;
(c) Ensure that your
Government aircraft are used only to accomplish your agency's official
Government business;
(d) Ensure that all passengers traveling on
your agency's Government aircraft are authorized to travel on such
aircraft (see OMB Circular A-126);
(e) Appoint
(by letter to the Associate Administrator, Office of Governmentwide
Policy, GSA) a Senior Aviation Management Official (SAMO), who will be
your agency's primary member of the Interagency Committee for Aviation
Policy (ICAP) (this paragraph (e) applies to all executive agencies that
use aircraft, including the Department of Defense (DOD), the Federal
Aviation Administration (FAA), and the National Transportation Safety
Board (NTSB);
(f) Designate an official (by letter to the Associate
Administrator, Office of Governmentwide Policy, GSA) to certify the
accuracy and completeness of information reported by your agency through
the Federal Aviation Interactive Reporting System (FAIRS) (this official
may be the SAMO or may be another individual who has the appropriate
authority). (Armed Forces agencies, which include DOD and the U.S. Coast
Guard, are not required to report information to FAIRS.);
(g) Appoint representatives of the agency as members of
ICAP subcommittees and working groups; and
(h) Ensure that your
agency's internal policies and procedures are consistent with the
requirements of OMB Circulars A-126 and A-76 and this part.
102-33.30 What are the duties of an agency's Senior
Aviation Management Official (SAMO)?
The SAMO's duties are
to--
(a) Represent the agency's views to the ICAP and vote on
behalf of the agency as needed; contribute technical and operational
policy expertise to ICAP deliberations and activities; and serve as the
designated approving official for FAIRS when the agency elects to have one
person serve as both the SAMO and the designated official for FAIRS (DOD
will not have a designated official for FAIRS); and
(b) Appoint
representatives of the agency as members of ICAP subcommittees and working
groups.
102-33.35 How can we get help in
carrying out our responsibilities?
To get help in carrying out
your responsibilities under this part, you may--
(a) Call or write
to GSA's Aircraft Management Policy Division (MTA) (see section 102-33.20);
or
(b) Find more information on the Internet from the following Web
sites:
(1) http://www.gsa.gov/aircraftpolicy
(GSA Aircraft Management Policy Division).
(2) http://www.gsa.gov/travelpolicy
(GSA Travel Management Policy Division).
102-33.40 What are GSA's responsibilities for Federal
aviation management?
Under OMB Circular A-126, "Improving the
Management and Use of Government Aircraft," revised May 22, 1992
(available from http://www.whitehouse.gov/omb),
GSA's chief responsibilities for Federal aviation management are to
maintain--
(a) A single office (i.e., MTA) for developing policy
for improving the management of Federal aviation, including acquisition,
operation, safety, and disposal of Government aircraft, and publishing
that policy;
(b) An interagency committee (i.e., the ICAP), whose
members represent the executive agencies that use Government aircraft to
conduct their official business (including FAA and NTSB specifically) and
advise GSA on developing policy for managing Government aircraft;
and
(c) A management information system to collect, analyze, and
report information on the inventory, cost, usage, and safety of Government
aircraft.
Note to section 102-33.40: See OMB Circular A-126
for a complete listing of GSA's responsibilities related to Federal
aviation.
Subpart
B--Acquiring Government Aircraft and Aircraft Parts
Overview
102-33.45 What is a Government
aircraft?
A Government aircraft is one that is operated for the
exclusive use of an executive agency and is a--
(a) Federal
aircraft, which an executive agency owns, bails, loans, or borrows;
or
(b) Commercial aircraft hired as commercial aviation services
(CAS), which an executive agency--
(1) Leases or lease-purchases
with the intent to take title;
(2) Charters or rents; or
(3)
Hires as part of a full service contract or an inter-service support
agreement (ISSA).
102-33.50 Under what
circumstances may we acquire Government aircraft?
Your agency
may acquire Government aircraft when you meet the requirements for
operating an in-house aviation program contained in OMB Circular A-76,
"Performance of Commercial Activities," August 4, 1983 (available from http://www.whitehouse.gov/omb),
and when--
(a) For Federal aircraft--
(1) Aircraft are the
optimum means of supporting your agency's official business;
(2)
You do not have aircraft that can support your agency's official business
safely (i.e., in compliance with applicable safety standards and
regulations) and cost-effectively;
(3) No commercial or other
Governmental source is available to provide aviation services safely
(i.e., in compliance with applicable safety standards and regulations) and
cost-effectively; and
(4) Congress has specifically authorized your
agency to purchase, lease, or transfer aircraft and to maintain and
operate those aircraft (see 31 U.S.C. 1343).
(b) For commercial
aviation services (CAS)--
(1) Aircraft are the optimum means of
supporting your agency's official business; and
(2) Using
commercial aircraft and services is safe (i.e., conforms to applicable
laws, safety standards, and regulations) and is more cost effective than
using Federal aircraft, aircraft from any other Governmental source, or
scheduled air carriers.
102-33.55 Are there
restrictions on acquiring Government aircraft?
Yes, you may not
acquire--
(a) More aircraft than you need to carry out your
official business;
(b) Aircraft of greater size or capacity than
you need to perform your Governmental functions cost-effectively;
or
(c) Federal aircraft that Congress has not authorized your
agency to acquire or Federal aircraft or commercial aircraft and services
for which you have not followed the requirements in OMB Circular
A-76.
102-33.60 What methods may we use to
acquire Government aircraft?
Following the requirements of
sections 102-33.50 and 102-33.55, you
(or an internal bureau or sub-agency within your agency) may acquire
Government aircraft by means including, but not limited to--
(a)
Purchase;
(b) Borrowing from a non-federal source;
(c)
Bailment from another executive agency;
(d) Exchange/sale (but only
with approval from GSA; see section 102-33.275);
(e)
Reimbursable transfer from another executive agency (see sections
102-36.75 through 102-36.85 of this subchapter B);
(f) Transfer
from another executive agency as approved by GSA;
(g) Reassignment
from one internal bureau or subagency to another within your
agency;
(h) Forfeiture (you must have specific authority to seize
aircraft);
(i) Insurance replacement (i.e., receiving a replacement
aircraft);
(j) Lease or lease-purchase;
(k) Rent or
charter;
(l) Contract for full services (i.e., aircraft plus crew
and related aviation services) from a commercial source; or
(m)
Inter-service support agreements with other executive agencies for
aircraft and services.
102-33.65 What is the
process for acquiring Government aircraft?
Acquiring aircraft
generally follows a three-step process; planning, budgeting, and
contracting, as described in sections 102-33.70 through
102-33.105.
Planning to Acquire
Government Aircraft
102-33.70 What directives must we follow when
planning to acquire Government aircraft?
When planning to
acquire aircraft, you must follow the requirements in--
(a) 31 U.S.
Code Section 1343, "Buying and Leasing Passenger Motor Vehicles and
Aircraft";
(b) OMB Circular A-126 "Improving the Management and Use
of Government Aircraft," revised May 22, 1992;
(c) OMB Circular
A-11, Part 7, "Planning, Budgeting, Acquisition, and Management of Capital
Assets," revised June 2002;
(d) OMB Circular A-76, "Performance of
Commercial Activities," revised June 14, 1999; and
(e) OMB Circular
A-94, "Guidelines and Discount Rates for Benefit-Cost Analysis of Federal
Programs," revised January 22, 2002.
Note to section 102-33.70: OMB Circulars
are available from http://www.whitehouse.gov/omb.
102-33.75 What other guidance is available to us in
planning to acquire Government aircraft?
You can find guidance
for acquisition planning in the "ICAP Fleet Modernization Planning Guide,"
which is available from GSA, Aircraft Management Policy Division (MTA),
1800 F Street, NW., Washington, DC 20405, and in OMB's "Capital
Programming Guide," which is a supplement to OMB Circular A-11.
OMB Circular A-76
102-33.80 Must we comply with OMB Circular A-76
before we acquire Government aircraft?
Yes, before you acquire
Government aircraft, you must comply with OMB Circular A-76 to assure that
the private sector cannot provide Government aircraft or related aviation
services more cost-effectively than you can provide Federal aircraft and
related services (see particularly the Circular's Revised Supplemental
Handbook's Appendix 6, Aviation Competitions).
102-33.85 Where should we send our OMB Circular A-76
Cost-Comparison Studies?
You should forward copies of the
completed A-76 Cost-Comparison studies to OMB upon request or as required
by OMB Circular A-11 to justify aircraft purchases and to GSA, Aircraft
Management Policy Division (MTA), 1800 F Street, NW., Washington, DC
20405, upon completion of a study.
The Process for
Budgeting to Acquire Government Aircraft
102-33.90 What is the process for budgeting to
acquire a Federal aircraft (including a Federal aircraft transferred from
another executive agency)?
(a) The process for budgeting to acquire a Federal aircraft or to
accept a Federal aircraft transferred from another executive agency
requires that you have specific authority from Congress in your
appropriation, as called for in 31 U.S.C. 1343, to--
(1) Purchase, lease-purchase, or lease a Federal aircraft and to
operate and maintain it; or
(2) Accept a Federal aircraft transferred from another executive agency
and to operate and maintain it.
(b) For complete information on budgeting to own Government aircraft
(i.e., large purchase of a capital asset), see OMB Circular A-11, Part 7,
and the "Capital Programming Guide," Supplement to Part 7, Appendix 7.
102-33.95 What is the process for budgeting to
acquire commercial aviation services (CAS)?
Except for leases and lease-purchases, for which you must have specific
Congressional authorization as required under 31 U.S.C. 1343, you may
budget to fund your commercial aviation services (CAS) hires out of your
agency's operating budget.
Contracting to Acquire
Government Aircraft
102-33.100 What are our responsibilities when
contracting to purchase or lease-purchase a Federal aircraft or to award a
CAS contract?
In contracting to purchase or lease-purchase a
Federal aircraft or to award a CAS contract, you must follow the Federal
Acquisition Regulation (FAR) (48 CFR chapter 1) unless your agency is
exempt from following the FAR.
102-33.105
What special requirements must we put into our CAS
contracts?
At a minimum, your contracts and agreements must
require that any provider of CAS comply with--
(a) Civil standards
in the Federal Aviation Regulations (14 CFR chapter I) applicable to the
type of operations you are asking the contractor to conduct;
(b)
Applicable military standards; or
(c) Your agency's Flight Program
Standards (see sections 102-33.140
through 102-33.185 for
the requirements for Flight Program Standards).
Acquiring Aircraft
Parts
102-33.110 What are our responsibilities when
acquiring aircraft parts?
When acquiring aircraft parts, you
must do the following:
(a) Acquire the parts cost-effectively and
acquire only what you need.
(b) Inspect and test (as appropriate)
all incoming parts and ensure that they are documented as safe for flight
before installing them.
(c) Obtain all logbooks and maintenance
records (for guidance on maintaining records for non-military parts, see
FAA Advisory Circular 43-9C, "Maintenance Records," which is available
from the Federal Aviation Administration (FAA) at http://www.faa.gov/).
(d) Plan for
adequate storage and protection.
(e) Report all Suspected
Unapproved Parts (SUP) to the FAA, SUP Program Office, AVR-20, 45005
Aviation Drive, Suite 214, Dulles, VA 20166-7541, by telephone at
703-661-0580, or by calling the FAA Aviation Safety Hotline at
800-255-1111.
102-33.115 Are there special
requirements for acquiring military Flight Safety Critical Aircraft Parts
(FSCAP)?
Yes, when you acquire Flight Safety Critical Aircraft
Parts (FSCAP), you must--
(a) Accept a FSCAP only when it is
documented or traceable to its original equipment manufacturer (a FSCAP's
DOD FSCAP Criticality Code should be marked or tagged on the part or
appear on its invoice/transfer document; see section 102-33.375 for
further explanation of the FSCAP Criticality Codes); and
(b) Not
install undocumented, but traceable FSCAP until you have the parts
inspected and recertified by the original equipment manufacturer or
FAA-approved production approval holder (see section 102-33.370 on
FSCAP).
102-33.120 Are there special
requirements for acquiring life-limited parts?
Yes, when you
acquire new or used life-limited parts, you must--
(a) Identify and
inspect the parts, ensuring that they have civil or military-certified
documentation (i.e., complete life histories); and
(b) Mutilate and
dispose of any expired life-limited parts (see section 102-33.370 on
handling life-limited parts).
Subpart
C--Managing Government Aircraft and Aircraft Parts
Overview
102-33.125 If we use Federal aircraft, what are
our management responsibilities?
If you use Federal aircraft,
you are responsible for--
(a) Establishing agency-specific Flight
Program Standards, as defined in sections 102-33.140
through 102-33.185;
(b)
Accounting for the cost of acquiring, operating, and supporting your
aircraft;
(c) Accounting for use of your aircraft;
(d)
Maintaining and accounting for aircraft parts;
(e) Reporting
inventory, cost, and utilization data (for reporting requirements, see subpart E of
this part); and
(f) Properly disposing of aircraft and parts
following this part and FMR subchapter B (41 CFR chapter 102, subchapter
B).
102-33.130 If we hire CAS, what are our
management responsibilities?
If you hire CAS, you are
responsible for--
(a) Establishing agency-specific Flight Program
Standards, as defined in sections 102-33.140
through 102-33.185, as
applicable, and requiring compliance with these standards in your
contracts and agreements;
(b) Accounting for the cost of your
aircraft and services hired as CAS;
(c) Accounting for use of your
aircraft hired as CAS; and
(d) Reporting the cost and usage data
for your CAS hires (for reporting requirements, see subpart E of
this part).
102-33.135 Do we have to follow
the direction in OMB Circular A-123, "Management Accountability and
Control," June 21, 1995, for establishing management controls for our
aviation program?
Yes, you must follow the direction in OMB
Circular A-123, "Management Accountability and Control," June 21, 1995,
for establishing management controls for your aviation program. (See Note to
section 102-33.70.) The circular requires that you establish
organizations, policies, and procedures to ensure that, among other
things, your aviation program achieves its intended results and you use
your resources consistently with your agency's missions.
Establishing
Flight Program Standards
102-33.140 What are Flight Program
Standards?
Flight Program Standards are standards specific to
your agency's aviation operations, including your commercial aviation
services (CAS) contracts. Your Flight Program Standards must meet the
requirements in sections 102-33.155
through 102-33.185, and
they must meet or exceed applicable civil or military rules. When civil or
military rules do not apply, you must use risk management techniques to
develop Flight Program Standards specifically for your program. In your
standards, you must address all aspects of your program, e.g.,
uncertificated aircraft, high-risk operations, special personnel
requirements, that may not be addressed under the rules for civil aircraft
in the Federal Aviation Regulations (14 CFR chapter I). The requirements
for Flight Program Standards in sections 102-33.155
through 102-33.185
incorporate and adapt the ICAP's "Safety Standards Guidelines for Federal
Flight Programs," revised December 22, 1999, and available from GSA,
Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington,
DC 20405.
102-33.145 Why must we establish
Flight Program Standards?
You must establish Flight Program
Standards to ensure that aircraft your agency uses are operated safely,
effectively, and efficiently.
102-33.150 Is
any agency exempt from establishing Flight Program Standards under this
part?
Yes, in addition to the Armed Forces and intelligence
agencies, entities outside the executive branch of the Federal Government
are exempt from establishing Flight Program Standards when using aircraft
loaned to them by an executive agency (that is, owned by an executive
agency, but operated by and on behalf of the loanee) unless the
loanee--
(a) Uses the aircraft to conduct official Government
business; or
(b) Is required to follow sections 102-33.140
through 102-33.185 under
a Memorandum of Agreement governing the loan.
102-33.155 How must we establish Flight Program
Standards?
To establish Flight Program Standards, you must
write, publish (as appropriate), implement, and comply with detailed,
agency-specific standards, which establish or require (contractually,
where applicable) policies and procedures for--
(a)
Management/administration of your flight program (in this part, "flight
program" includes CAS contracts);
(b) Operation of your flight
program;
(c) Maintenance of your Government aircraft;
(d)
Training for your flight program personnel; and
(e) Safety of your
flight program.
Management/Administration
102-33.160 What standards must we establish or
require (contractually, where applicable) for management/administration of
our flight program?
For management/administration of your
flight program, you must establish or require (contractually, where
applicable) the following:
(a) A management structure responsible
for the administration, operation, safety, training, maintenance, and
financial needs of your aviation operation (including establishing minimum
requirements for these items for any commercial contracts).
(b)
Guidance describing the roles, responsibilities, and authorities of your
flight program personnel, e.g., managers, pilots and other crewmembers,
flight safety personnel, maintenance personnel, and
dispatchers.
(c) Procedures to record and track flight time, duty
time, and training of crewmembers.
(d) Procedures to record and
track duty time and training of maintenance personnel.
Operations
102-33.165 What standards must we establish or
require (contractually, where applicable) for operation of our flight
program?
For operation of your flight program, you must
establish or require (contractually, where applicable) the
following:
(a) Basic qualifications and currency requirements for
your pilots and other crewmembers, maintenance personnel, and other
mission-related personnel.
(b) Limitations on duty time and flight
time for pilots and other crewmembers.
(c) Compliance with
owning-agency or military safety of flight notices and operational
bulletins.
(d) Flight-following procedures to notify management and
initiate search and rescue operations for lost or downed
aircraft.
(e) Dissemination, as your agency
determines appropriate, of a disclosure statement to all crewmembers and
qualified non-crewmembers who fly aboard your agency's Government
aircraft, as follows:
Disclosure Statement for Crewmembers and
Qualified Non-Crewmembers Flying on Board Government Aircraft
Operated as Public Aircraft
Generally, an aircraft used exclusively for the U.S. Government may
be considered a "public aircraft" as defined in Public Law 106-181,
provided it is not a Government-owned aircraft transporting passengers
or operating for commercial purposes. A public aircraft is not subject
to many Federal Aviation Regulations, including requirements relating
to aircraft certification, maintenance, and pilot certification. If an
agency transports passengers on a Government-owned aircraft or uses
that aircraft for commercial purposes, the agency must comply with all
Federal Aviation Regulations applicable to civil aircraft. If you have
any questions concerning whether a particular flight will be a public
aircraft operation or a civil aircraft operation, you should contact
the agency sponsor of that flight.
You have certain rights and benefits in the unlikely event you are
injured or killed while working aboard a Government-owned or operated
aircraft. Federal employees and some private citizens are eligible for
workers' compensation benefits under the Federal Employees'
Compensation Act (FECA). When FECA applies, it is the sole remedy. For
more information about FECA and its coverage, consult with your
agency's benefits office or contact the Branch of Technical Assistance
at the Department of Labor's Office of Workers' Compensation Programs
at (202) 693-0044.
State or foreign laws may provide for product liability or "third
party" causes of actions for personal injury or wrongful death. If you
have questions about a particular case or believe you have a claim,
you should consult with an attorney.
Some insurance policies may exclude coverage for injuries or death
sustained while working or traveling aboard a Government or military
aircraft or while within a combat area. You may wish to check your
policy or consult with your insurance provider before your flight. The
insurance available to Federal employees through the Federal Employees
Group Life Insurance Program does not contain an exclusion of this
type.
If you are the victim of an air disaster resulting from criminal
activity, Victim and Witness Specialists from the Federal Bureau of
Investigation (FBI) and/or the local U.S. Attorney's Office will keep
you or your family informed about the status of the criminal
investigation(s) and provide you or your family with information about
rights and services, such as crisis intervention, counseling and
emotional support. State crime victim compensation may be able to
cover crime-related expenses, such as medical costs, mental health
counseling, funeral and burial costs, and lost wages or loss of
support. The Office for Victims of Crime (an agency of the Department
of Justice) and the U.S. Attorneys Office are authorized by the
Antiterrorism Act of 1996 to provide emergency financial assistance to
State programs for the benefit of victims of terrorist acts or mass
violence.
If you are a Federal employee. If you are injured or killed
on the job during the performance of duty, including while traveling
or working aboard a Government aircraft or other Government-owned or
operated conveyance for official Government business purposes, you and
your family are eligible to collect workers' compensation benefits
under FECA. You and your family may not file a personal injury or
wrongful death suit against the United States or its employees.
However, you may have cause of action against potentially liable third
parties.
You or your qualifying family member must normally also choose
between FECA disability or death benefits, and those payable under
your retirement system (either the Civil Service Retirement System or
the Federal Employees Retirement System). You may choose the benefit
that is more favorable to you.
If you are a private citizen not employed by the Federal
government. Even if the Federal government does not regularly
employ you, if you are rendering personal service to the Federal
government on a voluntary basis or for nominal pay, you may be defined
as a Federal employee for purposes of FECA. If that is the case, you
and your family are eligible to receive workers' compensation benefits
under FECA, but may not collect in a personal injury or wrongful death
lawsuit against the United States or its employees. You and your
family may file suit against potentially liable third parties. Before
you board a Government aircraft, you may wish to consult with the
department or agency sponsoring the flight to clarify whether you are
considered a Federal employee.
If the agency determines that you are not a "Federal employee," you
and your family will not be eligible to receive workers' compensation
benefits under FECA. If you are onboard the aircraft for purposes of
official Government business, you may be eligible for workman's
compensation benefits under state law. If an accident occurs within
the United States, or its territories, its airspace, or over the high
seas, you and your family may claim against the United States under
the Federal Tort Claims Act or Suits in Admiralty Act. If you are
killed aboard a military aircraft, your family may be eligible to
receive compensation under the Military Claims Act, or if you are an
inhabitant of a foreign country, under the Foreign Claims Act.
NOTE: This disclosure statement is not all-inclusive. You
should contact your agency's personnel office, or if you are a private
citizen, your agency sponsor or point-of-contact for further
assistance.
(f) At the origin of each flight, creation of a manifest containing the
full names of all persons on board for each leg of flight, a point of
contact for each person, and phone numbers for the points of
contact.
(g) Documentation of any changes in
the manifest by leg, and retention of manifests for two years from the
time of flight.
(h) Procedures for
reconciling flight manifests with persons actually on board and a method
to test those procedures periodically.
(i) At the origin of each
flight, preparation of a complete weight and balance computation and a
cargo-loading manifest, and retention of this computation and manifest for
30 days from the time of flight.
(j) Appropriate emergency
procedures and equipment for specific missions.
(k) Procedures to
ensure that required Aviation Life Support Equipment (ALSE) is inspected
and serviceable.
Maintenance
102-33.170 What standards must we establish or
require (contractually, where applicable) for maintenance of our
Government aircraft?
For maintenance of your Government
aircraft, you must establish or require (contractually, where applicable)
the following: (a) Aircraft maintenance and inspection programs that
comply with whichever is most applicable among --
(1) Programs for
ex-military aircraft;
(2) Manufacturers' programs;
(3)
FAA-approved programs (i.e., following the Federal Aviation
Regulations);
(4) FAA-accepted programs (i.e., those following ICAP
guides that have been accepted by the FAA); or
(5) Your agency's
self-prescribed programs.
(b) Compliance with owning-agency or
military safety of flight notices, FAA airworthiness directives, or
mandatory manufacturers' bulletins applicable to the types of aircraft,
engines, propellers, and appliances you operate.
(c) Procedures for
operating aircraft with inoperable equipment.
(d) Technical
support, including appropriate engineering documentation and testing, for
aircraft, powerplant, propeller, or appliance repairs, modifications, or
equipment installations.
(e) A quality control system for acquiring
replacement parts, ensuring that the parts you acquire have the
documentation needed to determine that they are safe for flight and are
inspected and tested, as applicable.
(f) Procedures for recording
and tracking maintenance actions; inspections; and the flight hours,
cycles, and calendar times of life-limited parts and FSCAP.
Training
102-33.175 What standards must we establish or
require (contractually, where applicable) to train our flight program
personnel?
You must establish or require (contractually, where
applicable) an instructional program to train your flight program
personnel, initially and on a recurrent basis, in their responsibilities
and in the operational skills relevant to the types of operations that you
conduct. See section 102-33.180(a)
for specific requirements for safety manager training.
Safety
102-33.180 What standards must we establish or
require (contractually, where applicable) for flight program
safety?
For flight program safety, you must establish or
require (contractually, where applicable) the following:
(a) The appointment of qualified aviation safety
managers (i.e., those individuals who are responsible for an agency's
aviation safety program, regardless of title), who must be--
(1)
Experienced as pilots or crewmembers or in aviation operations
management/flight program management; and
(2) Graduated from an
aviation safety officer course provided by a recognized training provider
and authority in aviation safety before appointment or within one year
after appointment.
(b) Risk analysis and risk management to
identify and mitigate hazards and provide procedures for managing risk to
an optimum level.
(c) Use of independent oversight and assessments
(i.e., unbiased inspections) to verify compliance with the standards
called for in this part.
(d) Procedures for reporting unsafe
operations to senior aviation safety managers.
(e) A system to
collect and report information on aircraft accidents and incidents (as
required by 49 CFR part 830 and sections 102-33.445 and
102-33.450).
(f)
A program for preventing accidents, which includes--
(1) Measurable
accident prevention procedures (e.g., pilot proficiency evaluations, fire
drills, hazard analyses);
(2) A system for disseminating
accident-prevention information;
(3) Safety training;
(4) An
aviation safety awards program; and
(5) For Federal
aircraft-owning agencies, a safety council.
102-33.185 What standards must we establish or require
(contractually, where applicable) for responding to aircraft accidents and
incidents?
For responding to aircraft accidents and incidents,
you must establish or require (contractually, where applicable) the
following:
(a) An aircraft accident/incident reporting capability
to ensure that you will comply with the NTSB's regulations (in 49 CFR
parts 830 and 831), including notifying NTSB immediately when you have an
aircraft accident or an incident as defined in 49 CFR 830.5.
(b) An
accident/incident response plan, modeled on the NTSB's "Federal Plan for
Aviation Accidents Involving Aircraft Operated by or Chartered by Federal
Agencies," and periodic disaster response exercises to test your plan. You
can see a copy of the NTSB's plan on the Web at http://www.ntsb.gov/publictn/1999/SPC9904.pdf
or htm.
(c)
Procedures (see 49 CFR 831.11) for participating as a party in NTSB's
investigations of accidents or incidents involving aircraft that your
agency owns or hires and for conducting parallel investigations, as
appropriate.
(d) Training in investigating accidents/incidents for
your agency's personnel who may be asked to participate in NTSB
investigations.
(e) Procedures for disseminating, in the event of
an aviation disaster that involves one of your Government aircraft,
information about eligibility for benefits that is contained in the
disclosure statement in section 102-33.165(e)
to anyone injured, to injured or deceased persons' points of contact
(listed on the manifest), and to the families of injured or deceased
crewmembers and qualified non-crewmembers.
Note to section
102-33.185: This part does not supersede any of the regulations in 49
CFR part 830 or part 831. For definitions of terms and complete regulatory
guidance on notifying NTSB and reporting aircraft accidents and incidents,
see 49 CFR parts 830 and 831.
Accounting for the
Cost of Government Aircraft
102-33.190 What are the aircraft operations and
ownership costs for which we must account?
You must account
for the operations and ownership costs of your Government aircraft as
described in the "Government Aircraft Cost Accounting Guide" (CAG), which
follows OMB Circular A-126 and is available from GSA, Aircraft Management
Policy Division (MTA), 1800 F Street, NW., Washington, DC
20405.
102-33.195 Do we need an automated
system to account for aircraft costs?
If you own Federal
aircraft or operate bailed Federal aircraft, you must maintain an
automated system to account for aircraft costs by collecting the cost data
elements required by the Federal Aviation Interactive Reporting System
(FAIRS). The functional specifications and data definitions for a
FAIRS-compliant system are described in the "Common Aviation Management
Information Standard" (C-AMIS), which is available from GSA, Aircraft
Management Policy Division (MTA), 1800 F Street, NW., Washington, DC
20405. See sections 102-33.395 and
102-33.460
for more information on FAIRS and C-AMIS. Agencies who use only CAS
aircraft and do not have Federal aircraft must keep records adequate for
reporting information through FAIRS, but are not required to have an
automated system (see sections 102-33.435 and
102-33.440
for the information on CAS that you must report through
FAIRS).
102-33.200 Must we periodically
justify owning and operating Federal aircraft?
Yes, after you
have held a Federal aircraft for five years, you must justify owning and
operating the aircraft by reviewing your operations and establishing that
you have a continuing need for the aircraft, as required in OMB Circular
A-76. You must also establish the cost-effectiveness of all your aircraft
operations following OMB-approved cost justification methodologies, which
are described in OMB Circular A-76 every five years.
102-33.205 When we use our aircraft to support other
executive agencies, must we recover the operating costs?
(a)
Under 31 U.S.C. 1535 and other statutes, you may be required to recover
the costs of operating aircraft in support of other agencies. Depending on
the statutory authorities under which you acquired and operate your
aircraft, you will use either of two methods for establishing the rates
charged for using your aircraft:
(1) The variable cost recovery
rate; or
(2) The full cost recovery rate.
(b) See the
Government Aircraft CAG, which is available from GSA, Aircraft Management
Policy Division (MTA), 1800 F Street, NW., Washington, DC 20405, for
definitions of these terms.
Accounting for the Use
of Government Aircraft
102-33.210 How do we account for the use of our
Government aircraft?
To account for the use of Government
aircraft, you must document all flights and keep this documentation for
two years after the date of the flight. For each flight, record
the--
(a) Aircraft's registration mark;
(b) Owner and
operator (e.g., the owner may not be the operator, as is the case when a
CAS aircraft, owned commercially, is operated by U.S. Government
personnel);
(c) Purpose of the flight (i.e., the Governmental
function that the aircraft was dispatched to perform);
(d)
Departure and destination points;
(e) Flight date(s) and
times;
(f) A manifest (see sections 102-33.165(g)
and (h));
and
(g) Name(s) of the pilot(s) and crewmembers.
102-33.215 May we use Government aircraft to carry
passengers?
Yes, you may use Government aircraft to carry
passengers with the following restrictions:
(a) You may carry
passengers only on aircraft that you operate or require contractually to
be operated according to the rules and requirements in Federal Aviation
Regulations (14 CFR chapter I).
(b) For certain kinds of travel,
your agency must justify passengers' presence on Government aircraft (see
OMB Circular A-126 and the Government Aircraft Cost Accounting Guide (CAG)
published by GSA, for complete information on authorizing travel and
analyzing costs before authorizing travel on Government
aircraft).
102-33.220 What are the
responsibilities of an agency's aviation program in justifying the use of
a Government aircraft to transport passengers?
(a) Upon request
from an agency's travel approving authority, the agency's aviation program
must provide cost estimates to assist in determining whether or not use of
a Government aircraft to carry passengers is justified. See OMB Circular
A-126 for more information on justifying travel on Government aircraft.
See also the Government Aircraft Cost Accounting Guide (CAG) published by
GSA (defined in section 102-33.20) for
guidance on estimating the cost of using a Government aircraft. The cost
of using a Government aircraft is--
(1) The variable cost of using
a Federal aircraft;
(2) The amount your agency will be charged by
a CAS provider; or
(3) The variable cost of using an aircraft
owned by another agency as reported by the owning agency if you are not
charged for the use of the aircraft.
(b) In weighing alternatives
for travel on Government aircraft, you must also consider the
following:
(1) If no follow-on trip is scheduled, all time required
positioning the aircraft to begin the trip and to return the aircraft to
its normal base of operations.
(2) If a follow-on trip requires
repositioning, the cost for the repositioning should be charged to the
associated follow-on trip.
(3) If an aircraft supports a multi-leg
trip (a series of flights scheduled sequentially), the use of the aircraft
for the total trip may be justified by comparing the total variable cost
of the entire trip to the commercial aircraft cost (including charter) for
all legs of the trip.
(4) The use of foreign aircraft as CAS is
authorized when the agency has determined that an equivalent level of
safety exists as compared to U.S. operations of a like kind. The safety of
passengers shall be the overriding consideration for the selection of
travel mode when comparing foreign sources of scheduled commercial
airlines and CAS.
Managing Aircraft
Parts
102-33.225 How must we manage aircraft
parts?
You must manage your aircraft parts by maintaining
proper storage, protection, maintenance procedures, and records for the
parts throughout their life cycles.
102-33.230 May we use military FSCAP on non-military
FAA-type certificated Government aircraft?
You may use dual-use
military FSCAP on non-military aircraft operated under restricted or
standard airworthiness certificates if the parts are inspected and
approved for such installation by the FAA. See detailed guidance in FAA
Advisory Circular 20-142, "Eligibility and Evaluation of U.S. Military
Surplus Flight Safety Critical Aircraft Parts, Engines, and
Propellers."
102-33.235 What documentation
must we maintain for life-limited parts and FSCAP?
For
life-limited parts and FSCAP, you must hold and update the documentation
that accompanies these parts for as long as you use or store them. When
you dispose of life-limited parts or FSCAP, the up-to-date documentation
must accompany the parts. (See section 102-33.370.)
Subpart
D--Disposing of Government Aircraft and Aircraft Parts
Overview
102-33.240 What must we consider before
disposing of aircraft and aircraft parts?
Before disposing of aircraft and aircraft parts, you must first
determine if the aircraft or parts are excess to your agency's mission
requirements or if you will need replacements (i.e., your aircraft or
parts are not excess) as follows:
(a) If your aircraft/parts are… |
And… |
Then… |
No longer
needed to perform, or cannot perform, any Governmental function for
your agency, i.e., they are excess to your needs, |
You will not replace them,
|
You must report them to
GSA as excess property (see part 102-36 of this subchapter
B). |
(b) If your
aircraft/parts are… |
But… |
Then… |
No longer suitable for performing their mission(s) for
your agency, |
You need to replace them to continue
performing your mission(s), |
You are prohibited from exchanging
or selling your aircraft unless you ask for and receive approval
from GSA to deviate from part 102-39 of this subchapter B. However,
exchange/sale of aircraft parts is permitted. |
102-33.245 May we report as excess, or replace
(i.e., by exchange/sale), both operational and non-operational
aircraft?
Yes, you may report as excess both operational and
non-operational aircraft by following the rules governing excess property
in part 102-36 of this subchapter B. Exchange or sale of aircraft is
prohibited by part 102-39 of this subchapter B, so you will need approval
from GSA to deviate from that part to replace operational or
non-operational aircraft by exchange/sale. (See section 102-33.275 for
further guidance on this restriction).
102-33.250 May we report as excess, or replace,
declassified aircraft?
Yes, you may report as excess, or
replace, a declassified aircraft (see sections 102-33.415
through 102-33.420 for
information on declassifying aircraft). However, a declassified aircraft
is no longer considered an aircraft, but may be considered as a group of
aircraft parts or other property for ground use only. You must carry such
"aircraft parts or other property" on your property records under the
appropriate Federal Supply Classification group(s) (e.g., miscellaneous
property, but not as an "aircraft"). For disposal of the property
remaining after declassification of an aircraft, you must follow the
property disposal regulations in parts 102-36, 102-37, and 102-39 of this
subchapter B.
102-33.255 Must we document
FSCAP or life-limited parts installed on aircraft that we will report as
excess or replace?
Yes, you must comply with the documentation
procedures described in section 102-33.370 if
your aircraft and/or engines contain FSCAP or life-limited
parts.
102-33.260 When we report as excess,
or replace, an aircraft (including a declassified aircraft), must we
report the change in inventory to the Federal Aviation Interactive
Reporting System (FAIRS)?
(a) Yes, when you report as excess,
or replace, an aircraft, you must report the change in inventory to the
Federal Aviation Interactive Reporting System (FAIRS). For complete
information, see the "FAIRS User's Manual," which is available from GSA,
Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington,
DC 20405.
(b) Within 14 calendar days of the date you dispose of
the aircraft, you must report--
(1) The disposal method (e.g.,
reassignment, inter-agency transfer, donation, sale as surplus or scrap,
declassification, or exchange/sale);
(2) The disposal date;
and
(3) The identity and type of recipient (e.g., State,
educational institution, executive agency, commercial vendor).
Reporting Excess Government
Aircraft
102-33.265 What are our options if aircraft are
excess to our needs?
If aircraft are excess to your needs, your
options include first determining if any of your sub-agencies can use the
aircraft. If so, you may reassign the aircraft within your agency. If not,
you must report the aircraft as excess property to GSA (see parts 102-36
and 102-37 of this subchapter B). GSA will dispose of the property, giving
priority first to transferring it to another Federal agency, next to
donating it as surplus property, and finally to selling it to the public
as surplus.
102-33.270 What is the process
for reporting an excess aircraft?
To report an excess aircraft,
you must submit a Standard Form (SF) 120, Report of Excess Personal
Property (see section 102-2.135 of this chapter), to GSA (Federal Supply
Service (FSS) Region 9, 450 Golden Gate Ave., 9FBP, San Francisco, CA
94102-3434, (415) 522-3029). You may also report electronically to GSA's
Federal Disposal System (FEDS). For information on reporting excess
property electronically, contact the FSS Office of Transportation and
Personal Property (FBP), 1941 Jefferson Davis Highway, Room 812,
Arlington, VA 22202, (703) 305-7240.
Replacing Aircraft
Through Exchange or Sale
102-33.275 Are there restrictions on replacing
aircraft by exchange or sale?
Yes, because aircraft are on
GSA's exchange/sale prohibited list (see part 102-39 of this subchapter
B), you may not exchange or sell aircraft unless you obtain approval from
GSA to deviate from part 102-39 of this subchapter B (see section 102-33.10 on how
to request a deviation). In your letter of request to GSA, you must
include the full details of your situation and the proposed transaction
and certify that--
(a) Your agency's mission is dependent upon
receiving a replacement aircraft;
(b) You will be replacing the
aircraft with similar-type property (see section 102-39.15 of this
subchapter B for a definition of "similar");
(c) Your replacement
will be on a one-for-one basis (you must request and justify a waiver from
GSA, Aircraft Management Policy Division (MTA), 1800 F Street, NW.,
Washington, DC 20405, to deviate from the one-for-one rule);
and
(d) The exchange or sale meets all other requirements in part
102-39 of this subchapter B.
Note to section 102-33.275: The
requirement to get GSA's approval for an exchange/sale does not apply if a
Federal statute specifically authorizes your agency to exchange or sell
certain aircraft.
102-33.280 What are our
options if we need a replacement aircraft?
If you need to
replace an aircraft, and you have GSA's prior written approval for a
deviation (see section 102-33.275),
your options include--
(a) Negotiating and conducting an exchange
transaction directly with an aircraft provider and obtaining credit toward
the purchase of a replacement aircraft, following the procurement rules
applicable to your agency; or
(b) Selling the aircraft and using
the proceeds to offset the cost of purchasing a replacement aircraft,
following part 102-39 of this subchapter B. The GSA can conduct sales for
you; contact GSA (Region 9) for more information.
102-33.285 Do we need to include any special disclaimers
in our exchange/sale agreements for uncertificated aircraft or aircraft
that we have operated as public aircraft (i.e., not in compliance with the
Federal Aviation Regulations, 14 CFR chapter I)?
Yes, when you
exchange or sell uncertificated aircraft or aircraft maintained as public
aircraft, you must ensure that the exchange or sales offerings contain the
following statement:
Warning to purchasers/recipients. The aircraft you have
purchased or received in an exchange may not be in compliance with
applicable FAA requirements. You are solely responsible for bringing
the aircraft into compliance with 14 CFR chapter I, or other
applicable standards, by obtaining all necessary FAA inspections or
modifications.
102-33.290 What other disclaimers must we
include in our exchange/sale agreements for aircraft?
When you exchange or sell aircraft, you must ensure that the following
disclaimer is signed by the purchaser/recipient and received by the
Government before releasing the aircraft to the purchaser/recipient:
The purchaser/recipient agrees that the Government shall not be
liable for personal injuries to, disabilities of, or death of the
purchaser/recipient, the purchaser's/recipient's employees, or to any
other persons arising from or incident to the purchase of this
aircraft, its use, or disposition. The purchaser/recipient shall hold
the Government harmless from any or all debts, liabilities, judgments,
costs, demands, suits, actions, or claims of any nature arising from
or incident to purchase, use, or resale of this
item.
102-33.295 May we exchange or sell an aircraft
through reimbursable transfer to another executive agency?
Yes,
you may exchange or sell aircraft through reimbursable transfer to another
executive agency if you have prior written approval from GSA to deviate
from part 102-39 of this subchapter B (see section 102-33.275). See
part 102-39, subpart B, and part 102-36 of this subchapter B for more
information on reimbursable transfer of property. Before offering to the
public an aircraft that is eligible for exchange/sale, you should consult
with other executive agencies to find out if any agency is interested in
taking the aircraft for reimbursement in funds or in kind (as you are
directed in part 102-39 of this subchapter B).
Note to section
102-33.295: Some agencies may also have special congressional
authorization to recover costs.
Disposing of
Aircraft Parts
102-33.300 What must we consider before
disposing of aircraft parts?
Before disposing of aircraft
parts, you must determine if they are excess to your agency's mission
requirements or if you will need replacements (i.e., they are not excess).
The table in section 102-33.240 shows
the differences between excess and replacement parts.
102-33.305 May we report as excess, or replace, FSCAP
and life-limited parts?
Yes, you may report as excess, or
replace, FSCAP and life-limited parts, but they require special handling.
See the tables in section 102-33.370.
102-33.310 May we report as excess, or replace,
unsalvageable aircraft parts?
No, you may not report
unsalvageable aircraft parts as excess or exchange or sell them for
replacements. You must mutilate unsalvageable parts. You may sell the
mutilated parts only as scrap or report that scrap to GSA for
sale.
102-33.315 What are the procedures
for mutilating unsalvageable aircraft parts?
To mutilate
unsalvageable aircraft parts, you must--
(a) Destroy the data
plates, remove the serial/lot/part numbers, and cut, crush, grind, melt,
burn, or use other means to prevent the parts from being misidentified or
used as serviceable aircraft parts. See detailed guidance in the FAA's
Advisory Circular 21-38, "Disposition of Unsalvageable Aircraft Parts and
Materials," available from the FAA. Call your regional FAA Flight
Standards District Office for additional guidance;
(b) Ensure that
an authorized official of your agency witnesses and documents the
mutilation; and
(c) Retain a signed certification and statement of
mutilation.
102-33.320 What must we do if
we are unable to perform required mutilation of aircraft
parts?
If you are unable to perform the required mutilation of
aircraft parts, you must turn in the parts to a Federal or federally
approved facility for mutilation and proper disposition. Ensure that any
contractor follows the provisions of section 102-33.315 for
mutilating and disposing of the parts.
102-33.325 What documentation must we furnish with
excess/surplus or replaced parts when they are transferred, donated,
exchanged, or sold?
When you transfer, donate, exchange, or
sell excess/surplus or replaced parts, you must--
(a) Furnish all
applicable labels, tags, and historical and modification records for
serviceable aircraft parts;
(b) Mark mutilated parts as
unsalvageable (mutilated parts may be sold only for scrap; see section 102-33.315);
and
(c) Ensure that all available tags, labels, applicable
historical data, life-histories, and maintenance records accompany FSCAP
and life-limited parts and that FSCAP criticality codes (see section 102-33.375) are
perpetuated on documentation (see section 102-33.330 for
additional requirements).
Reporting
Excess Aircraft Parts
102-33.330 What must we do with aircraft parts
that are excess to our needs?
If you have aircraft parts that
are excess to your needs, you must first determine if any of your
sub-agencies can use the parts. If they can, you may reassign them within
your agency. If they cannot, then you must report the excess parts to the
GSA FSS Office in your region, using SF 120, Report of Excess Personal
Property (see section 102-2.135 of subchapter A of this chapter). When
reporting excess FSCAP, you must include the manufacturer's name, date of
manufacture, part number, serial number, and the appropriate Criticality
Code on the SF 120. You may report electronically using the FEDS system.
For information on reporting excess property electronically, contact the
FSS Office of Transportation and Personal Property (FBP), 1941 Jefferson
Davis Highway, Room 812, Arlington, VA 22202, (703) 305-7240. See parts
102-36 and 102-37 of this subchapter B on disposing of excess
property.
102-33.335 What are the receiving
agency's responsibilities in the transfer or donation of aircraft
parts?
An agency that receives transferred or donated aircraft
parts must:
(a) Verify that all applicable labels and tags and
historical and modification records are furnished with serviceable
aircraft parts (i.e., parts that are intended for flight use). This
requirement does not apply to parts for ground use only. See the tables at
section 102-33.370.
(b)
Mutilate all transferred or donated parts that you discover to be
unsalvageable, and dispose of them properly, following the procedures in
section 102-33.315.
102-33.340 What are GSA's responsibilities in disposing
of excess and surplus aircraft parts?
In disposing of excess
aircraft parts, the GSA Federal Supply Service office in your region
reviews your SF 120, Report of Excess Personal Property (see section
102-2.135 of subchapter A of this chapter) for completeness and accuracy
(of status, condition, and FSCAP and demilitarization codes if applicable)
and ensures that the following certification is included on disposal
documents (e.g., transfer orders or purchasers' receipts):
Because of the critical nature of aircraft parts' failure and the
resulting potential safety threat, recipients of aircraft parts must
ensure that any parts installed on an aircraft meet applicable Federal
Aviation Regulations and must obtain required certifications. GSA
makes no representation as to a part's conformance with the Federal
Aviation Administration's requirements.
102-33.345 What are a State agency's
responsibilities in the donation of Federal Government aircraft
parts?
When a State agency accepts surplus Federal Government
aircraft parts for donation, the agency must--
(a) Review donation
and transfer documents for completeness and accuracy, and ensure that the
certification in section 102-33.340 is
included;
(b) Ensure that when the donee determines the part to be
unsalvageable, the donee mutilates the part following the procedures in
section 102-33.315;
and
(c) Ensure that the donee retains, maintains, and perpetuates
all documentation for serviceable parts (i.e., parts intended for flight
use).
Replacing Aircraft
Parts Through Exchange or Sale
102-33.350 Do we need approval from GSA to
replace aircraft parts by exchange or sale?
No, you don't need
approval from GSA to replace parts by exchange or sale. However, you must
follow the provisions of this subpart and part 102-39 of this subchapter
B. Replacement parts do not have to be for the same type or design of
aircraft, but you must use the exchange allowance or sales proceeds to
purchase aircraft parts to support your aviation program to meet the
"similarity" requirement in part 102-39 of this subchapter B.
102-33.355 May we do a reimbursable transfer of parts
with another executive agency?
Yes, you may request that the
Federal Supply Service office in your region approve a reimbursable
transfer of aircraft parts under the exchange/sale authority in part
102-39 of this subchapter B to another executive agency as a way to
receive parts in exchange or money to be used to purchase replacement
parts.
102-33.360 What is the process for
selling or exchanging aircraft parts for replacement?
(a) You
or your agent (e.g., another Federal agency or GSA, Federal Supply Service
(FSS)) may transact an exchange or sale directly with a non-federal source
or do a reimbursable transfer with another executive agency as long as you
or your agent--
(1) Follow the provisions in this part and in part
102-39 of this subchapter B.
(2) Ensure that the applicable labels
and tags, historical data and modification records accompany the parts at
the time of sale, and that sales offerings on aircraft parts contain the
following statement:
Warning to purchasers/recipients. The parts you have
purchased or received in an exchange may not be in compliance with
applicable FAA requirements. You are solely responsible for bringing
the parts into compliance with 14 CFR part 21 or other applicable
standards, by obtaining all necessary FAA inspections or
modifications.
(3) Ensure that the following certification is signed by the
purchaser/recipient and received by the Government before releasing parts
to the purchaser/recipient:
The purchaser/recipient agrees that the Government shall not be
liable for personal injuries to, disabilities of, or death of the
purchaser/recipient, the purchaser's/recipient's employees, or to any
other persons arising from or incident to the purchase of this item,
its use, or disposition. The purchaser/recipient shall hold the
Government harmless from any or all debts, liabilities, judgments,
costs, demands, suits, actions, or claims of any nature arising from
or incident to purchase, use, or resale of this
item.
(b) GSA, Federal Supply Service (FSS), can conduct sales of aircraft
parts for you. Contact your GSA Regional Office for more
information.
102-33.365 Must we report
exchange or sale of parts to FAIRS?
No, you don't have to
report exchange or sale of parts to FAIRS. However, you must keep records
of the transactions, which GSA may request to see.
Special
Requirements for Disposing of Flight Safety Critical Aircraft Parts
(FSCAP) and Life-Limited Parts
102-33.370 What must we do to dispose of
military FSCAP or life-limited parts?
To dispose of military
FSCAP or life-limited parts, you must use the following tables:
(a)
Table 1 for disposing of uninstalled FSCAP and life-limited parts
follows:
Table 1 for disposing of uninstalled
FSCAP and life-limited parts
(1) If an Uninstalled FSCAP (i.e., not
installed in an aircraft or engine)-- |
|
|
(i) Is documented-- |
Then… |
(A) You may exchange or sell it or transfer it to another
executive agency under parts 102-36 and 102-39 of this subchapter B
and the rules in this part;
(B) GSA may donate it for flight
use under part 102-37 of this subchapter B; or
(C) GSA may
donate it for ground use only, after you mutilate and mark it,
"FSCAP--NOT AIRWORTHY" (the State Agency for Surplus Property
must certify that the part has been mutilated and marked before
donation). |
(ii) Is undocumented, but traceable to
its original equipment manufacturer (OEM) or production approval
holder (PAH)-- |
Then… |
(A) You may exchange or sell it only to
the OEM or PAH under part 102-39 of this subchapter B;
(B)
GSA may transfer or donate it for flight use, but only by making it
a condition of the transfer or donation agreement that the recipient
will have the part inspected, repaired, and certified by the OEM or
PAH before putting it into service (Note: Mark parts individually to
ensure that the recipient is aware of the parts' service status);
or
(C) GSA may donate it for ground use only, after you
mutilate and mark it, "FSCAP--NOT AIRWORTHY" (the State Agency for
Surplus Property must certify that the part has been mutilated and
marked before donation). |
(iii) Is undocumented and untraceable,
you must mutilate it, and-- |
Then… |
(A) GSA may transfer or donate it for
ground use only, after you mark it, "FSCAP--NOT AIRWORTHY" (the
State Agency for Surplus Property must certify that the part has
been mutilated and marked before donation); or
(B) You may
sell it only for scrap under sections 102-33.310
and 102-33.315. |
(2) If an uninstalled life-limited part
(i.e., not installed in an aircraft or engine)-- |
|
|
(i) Is documented with service life
remaining-- |
Then… |
(A) You may exchange or sell it or
transfer it to another executive agency under parts 102-36 and
102-39 of this subchapter B and the rules in this part;
(B)
GSA may donate it for flight use under part 102-37 of this
subchapter B; or
(C) GSA may donate it for ground use only,
after you mutilate and mark it, "EXPIRED LIFE-LIMITED--NOT
AIRWORTHY" (the State Agency for Surplus Property must certify that
the part has been mutilated and marked before donation). |
(ii) Is documented with no service life
remaining, or undocumented, GSA may not transfer it to another
executive agency for flight use-- |
But… |
(A) GSA may transfer or donate it for
ground use only, after you mutilate and mark it, "EXPIRED
LIFE-LIMITED --NOT AIRWORTHY" (the State Agency for Surplus Property
must certify that the part has been mutilated and marked before
donation); or
(B) You must mutilate it and may sell it only
for scrap. |
(b) Table 2 for disposing of installed life-limited parts follows:
Table 2 for disposing of installed life-limited parts
(1) If a life-limited part is installed in an aircraft
or an engine, and it-- |
|
|
(i) Is documented with service life
remaining-- |
Then… |
(A) You may exchange or sell the aircraft or engine,
or GSA may transfer the aircraft or engine to another executive
agency under parts 102-36 and 102-39 of this subchapter B and the
rules in this part;
(B) GSA may donate the aircraft or engine
for flight use; or
(C) GSA may donate the aircraft or engine
for ground use only, after you remove the part, mutilate it and mark
it, "EXPIRED LIFE-LIMITED--NOT AIRWORTHY." (Note: An internal engine
part may be left installed, if, as a condition of the donation
agreement, the receiving donee agrees to remove and mutilate the
part, and mark it (the State Agency for Surplus Property must
certify that the part has been mutilated and marked)). |
(ii) Is documented with no service life
remaining, or undocumented-- |
Then… |
(A) You must remove and mutilate the part
before you exchange or sell the aircraft or engine (see rules for
disposing of uninstalled life-limited parts in Table 1 of paragraph
(a) of this section). (Note: If an aircraft or engine is exchanged
or sold to its OEM or PAH, you do not have to remove the expired
life-limited part);
(B) You must remove and mutilate it
before GSA may transfer or donate the aircraft or engine for flight
use (see the rules for disposing of uninstalled FSCAP in Table 1 in
paragraph (a) of this section). (Note: An internal engine part
may be left installed, if you identify the part individually to
ensure that the receiving agency is aware of the part's service
status and, as a condition of the transfer or donation agreement,
the receiving agency agrees to remove and mutilate the part before
the engine is put into service. You must certify mutilation for
transfers, and the State Agency for Surplus Property must certify
that the part has been mutilated for donations); or
(C) GSA
may donate the aircraft or engine for ground use only, after you
remove the part, mutilate and mark it "EXPIRED LIFE-LIMITED--NOT
AIRWORTHY." (Note: An internal engine part may be left installed,
if, as a condition of the donation agreement, the receiving agency
agrees to remove and mutilate the part and mark it (the State Agency
for Surplus Property must certify that the part has been mutilated
and marked)). |
102-33.375 What is a FSCAP Criticality
Code?
A FSCAP Criticality Code is a code assigned by DOD to
indicate the type of FSCAP: Code "F" indicates a standard FSCAP; Code "E"
indicates a nuclear-hardened FSCAP. You must perpetuate a FSCAP's
Criticality Code on all property records and reports of excess. If the
code is not annotated on the transfer document that you received when you
acquired the part, you may contact the appropriate military service or
query DOD's Federal Logistics Information System (FLIS--FedLog) using the
National Stock Number (NSN) or the part number. For assistance in
subscribing to the FLIS service, contact the FedLog Consumer Support
Office, 800-351-4381.
Subpart
E--Reporting Information on Government Aircraft
Overview
102-33.380 Who must report information to GSA
on Government aircraft?
You must report information to GSA on
Government aircraft if your agency--
(a) Is an executive agency of
the United States Government; and
(b) Owns, lease-purchases, bails, borrows, loans, leases, rents,
charters, or contracts for (or obtains by inter-service support agreement)
Government aircraft.
102-33.385 Is any
civilian executive agency exempt from the requirement to report
information to GSA on Government aircraft?
No civilian executive agency is exempt, however, the Armed Forces
(including the U.S. Coast Guard, the Reserves, and the National Guard) and
U.S. intelligence agencies are exempt from the requirement to report to
GSA on Government aircraft.
102-33.390 What
information must we report on Government aircraft?
(a) You must report the following information to GSA, Aircraft
Management Policy Division (MTA), 1800 F Street, NW., Washington, DC
20405:
(1) Inventory data on Federal aircraft through FAIRS.
(2) Cost
and utilization data on Federal aircraft through FAIRS.
(3) Cost
and utilization data on CAS aircraft and related aviation services through
FAIRS.
(4) Accident and incident data through the ICAP Aircraft
Accident Incident Reporting System (AAIRS).
(5) The results of
cost-comparison studies in compliance with OMB Circular A-76 to justify
purchasing, leasing, modernizing, replacing, or otherwise acquiring
aircraft and related aviation services.
(b) Information on senior
Federal officials and others who travel on Government aircraft to GSA,
Travel Management Policy Division (MTT), 1800 F Street, NW., Washington,
DC 20405 (see OMB Circular A-126 for specific rules and a definition of
senior Federal official).
Federal Aviation
Interactive Reporting System (FAIRS)
102-33.395 What is FAIRS?
FAIRS is a
management information system operated by GSA (MTA) to collect, maintain,
analyze, and report information on Federal aircraft inventories and cost
and usage of Federal aircraft and CAS aircraft (and related aviation
services). Users access FAIRS through a highly-secure Web site. The "FAIRS
User's Manual" contains the business rules for using the system and is
available from GSA, Aircraft Management Policy Division (MTA), 1800 F
Street, NW., Washington, DC 20405.
102-33.400 How must we report to FAIRS?
You
must report to FAIRS electronically through a secure Web interface to the
FAIRS application on the Internet. For information on becoming a FAIRS
user, call GSA, Aircraft Management Policy Division, (MTA).
102-33.405 When must we report to FAIRS?
You
must report any changes in your Federal aircraft inventory within 14
calendar days. You must report cost and utilization data to FAIRS at the
end of every quarter of the fiscal year (December 31, March 31, June 30,
and September 30). However, you may submit your information to FAIRS on a
daily, weekly, or monthly basis. To provide enough time to calculate your
cost and utilization data, you may report any one quarter's cost and
utilization in the following quarter, as follows:
Quarter |
Submit |
QTR 1 - October 1 -
December 31 |
Federal inventory for QTR
1. Federal cost and utilization for previous QTR 4. CAS cost
and utilization for previous QTR 4. |
QTR 2 - January 1 - March
31 |
Federal inventory for QTR
2. Federal cost and utilization for QTR 1. CAS cost and
utilization for QTR 1. |
QTR 3 - April 1 - June
30 |
Federal inventory for QTR
3. Federal cost and utilization for QTR 2. CAS cost and
utilization for QTR 2. |
QTR 4 - July 1 -
September 30 |
Federal inventory for QTR
4. Federal cost and utilization for QTR 3. CAS cost and
utilization for QTR 3. |
Federal Inventory
Data
102-33.410 What are Federal inventory
data?
Federal inventory data include information on each of the
operational and non-operational Federal aircraft that you own, bail,
borrow, or loan. See the "FAIRS User's Manual," published by GSA, Aircraft
Management Policy Division (MTA), 1800 F Street, NW., Washington, DC
20405, for a complete listing and definitions of the FAIRS Federal
inventory data elements.
102-33.415 When
may we declassify an aircraft and remove it from our Federal aircraft
inventory?
When an aircraft is lost or destroyed, or is
otherwise non-operational and you want to retain it, you may declassify it
and remove it from your Federal aircraft inventory. When you declassify an
aircraft, you remove the data plate permanently, and the resulting
"aircraft parts or other property" are no longer considered an aircraft.
See sections 102-33.415
through 102-33.420 for
rules on declassifying aircraft, and see part 102-36 or 102-37 of this
subchapter B on reporting declassified aircraft as excess.
102-33.420 How must we declassify an
aircraft?
To declassify an aircraft, you must--
(a) Send
a letter to GSA, Aircraft Management Policy Division (MTA), 1800 F Street,
NW., Washington, DC 20405, requesting approval to declassify the aircraft
and stating that the aircraft is non-operational (which includes lost or
destroyed). In this letter, identify the Federal Supply Classification
(FSC) group(s) that the declassified aircraft/parts will fall under if
applicable, describe the condition of the aircraft (crash-damaged,
unrecoverable, parts unavailable, etc.), and include photographs as
appropriate.
(b) Within 14 calendar days of receiving GSA's
approval to declassify the aircraft--
(1) Following applicable
Federal Aviation Regulations (14 CFR 45.13), request approval from your
local FAA Flight Standards District Office (FSDO) to remove the
manufacturer's data plate;
(2) Within 14 calendar days of receiving
approval from FAA to remove the data plate, inform GSA (MTA) of FAA's
approval, send the data plate by courier or registered mail to the FAA, as
directed by your FSDO, and remove any Certificate of Airworthiness and the
aircraft's registration form from the aircraft, complete the reverse side
of the registration form, and send both documents to the FAA.
(c)
Delete the aircraft from your FAIRS inventory records and update your
personal property records, deleting the declassified aircraft from the
aircraft category and adding it to another Federal Supply Classification
group or groups, as appropriate.
Federal Aircraft Cost and
Utilization Data
102-33.425 What Federal aircraft cost and
utilization data must we report?
You must report certain costs
for each of your Federal aircraft and the number of hours that you flew
each aircraft. In reporting the costs of your Federal aircraft, you must
report both the amounts you paid as Federal costs, which are for services
the Government provides, and the amounts you paid as commercial costs in
support of your Federal aircraft. For a list and definitions of the
Federal aircraft cost and utilization data elements, see the "FAIRS User's
Manual," which is available from GSA, Aircraft Management Policy Division
(MTA), 1800 F Street, NW., Washington, DC 20405.
102-33.430 Who must report Federal aircraft cost and
utilization data?
Executive agencies, except the Armed Forces
and U.S. intelligence agencies, must report Federal cost and utilization
data on all Federal aircraft. Agencies should report Federal cost and
utilization data for loaned aircraft only if Federal money was expended on
the aircraft.
Commercial
Aviation Services (CAS) Cost and Utilization Data
102-33.435 What CAS cost and utilization data
must we report?
You must report the costs and flying hours for
each CAS aircraft you hire. You must also report the costs and contractual
periods for related aviation services that you hire (i.e., by contract or
through an inter-service support agreement (ISSA)). Report related
aviation services that you hire commercially in support of Federal
aircraft as "paid out" Federal aircraft costs--do not report them as CAS.
See the "FAIRS User's Manual," available from GSA, Aircraft Management
Policy Division (MTA), 1800 F Street, NW., Washington, DC 20405 for a
complete description of the CAS data elements reportable to FAIRS.
102-33.440 Who must report CAS cost and
utilization data?
Executive agencies, except the Armed Forces
and U.S. intelligence agencies, must report CAS cost and utilization data.
You must report CAS cost and utilization data if your agency makes
payments to--
(a) Charter or rent aircraft;
(b) Lease or
lease-purchase aircraft;
(c) Hire aircraft and related services
through an ISSA or a full service contract; or
(d) Obtain related
aviation services through an ISSA or by contract except when you use the
services in support of Federal aircraft.
Accident and
Incident Data
102-33.445 What accident and incident data must
we report?
You must report within 14 calendar days to GSA,
Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington,
DC 20405, all aviation accidents and incidents that your agency is
required to report to the NTSB. You may also report other incident
information. The GSA and the ICAP will use the collected accident/incident
information in conjunction with FAIRS' data, such as flying hours and
missions, to calculate safety statistics for the Federal aviation
community and to share safety lessons-learned.
102-33.450 How must we report accident and incident
data?
You must report accident and incident data through the
ICAP Aviation Accident and Incident Reporting System (AAIRS), which is
accessible from the Internet. Instructions for using the system and the
data elements and definitions for accident/incident reporting are
available through the system or from GSA, Aircraft Management Policy
Division (MTA), 1800 F Street, NW., Washington, DC 20405.
Common Aviation
Management Information Standard (C-AMIS)
102-33.455 What is C-AMIS?
Common
Aviation Management Information Standard (C-AMIS), jointly written by the
ICAP and GSA and available from GSA, Aircraft Management Policy Division
(MTA), 1800 F Street, NW., Washington, DC 20405, is a guide to assist
agencies in developing or modernizing their internal aviation management
information systems. C-AMIS includes standard specifications and data
definitions related to Federal aviation operations.
102-33.460 What is our responsibility in
relation to C-AMIS?
If you use a management information system
to provide data to FAIRS by batch upload, you are responsible for ensuring
that your system is C-AMIS-compliant. For more information on compliance
with C-AMIS, contact GSA, Aircraft Management Policy Division (MTA), 1800
F Street, NW., Washington, DC 20405.
Please note: The on-line Federal Management Regulation
and the Federal Property Management Regulations are provided for the
convenience of users. The official codified FMR and FPMR appear at 41 CFR
Chapter 102 and 41 CFR Chapter 101 ,
respectively. |