[Federal Register: January 12, 2009 (Volume 74, Number 7)]
[Notices]
[Page 1181-1183]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12ja09-43]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0001]
Privacy Act of 1974; System of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to amend a system of records.
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SUMMARY: The Defense Finance and Accounting Service is proposing to
amend a system of records notice in its existing inventory of record
systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
February 11, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Defense Finance and Accounting Service, Freedom of
Information Act/Privacy Act Program Manager, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service's
system of record notices subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
[[Page 1182]]
Dated: January 6, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7901a
SYSTEM NAME:
Standard Negotiable Instrument Processing System (June 4, 2007, 72
FR 30786).
CHANGES:
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or information contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the U.S. Department of the Treasury to provide information on
check issues and electronic funds transfers.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
The DoD ``Blanket Routine Uses'' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``Records are stored in an office
building protected by guards, controlled screening, use of visitor
registers, electronic access, and/or locks. Access to records is
limited to individuals who are properly screened and cleared on a need
to know basis in the performance of their duties. Passwords and digital
signatures are used to control access to the system data, and
procedures are in place to deter and detect browsing and unauthorized
access. Physical and electronic access are limited to persons
responsible for servicing and authorized to use the system.''
RETENTION AND DISPOSAL:
Delete entry and replace with ``Records may be temporary in nature
and deleted when actions are completed, superseded, obsolete, or no
longer needed. Other records may be cut off at the end of the payroll
year, or destroyed up to 6 years and 3 months after cutoff. Records are
destroyed by degaussing.''
* * * * *
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address inquiries to Defense Finance and Accounting
Service, Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249-1050.
Written requests should contain individual's full name, Social
Security Number (SSN), current address and telephone number.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address inquiries to Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-1050.
Written request should contain individual's full name, Social
Security Number (SSN), current address and telephone number.''
* * * * *
T7901a
SYSTEM NAME:
Standard Negotiable Instrument Processing System.
SYSTEM LOCATION:
Defense Information Systems Agency, Defense Enterprise Computing
Center--Ogden, 7879 Wardleigh Road, Building 891, Hill Air Force Base,
UT 84056-5997.
Defense Finance and Accounting Service--Indianapolis, 8899 E. 56th
Street, Indianapolis, IN 46249-2700.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Army Active and Reserve military members.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), home and mailing
address, military branch of service, member's status, check payment
information such as check numbers, and payee names.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; Department of Defense
Financial Management Regulation (DoDFMR) 7000.14-R, Volume 5; 5 U.S.C.
Sections 3512 and 3513 and E.O. 9397 (SSN).
PURPOSE(S):
A processing system, designed to process checks for U.S. Army
Active and Reserve military members. As a management tool it will
produce reports for reconciliation of these checks.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Department of the Treasury to provide information on
check issues and electronic funds transfers.
To Federal Reserve banks to distribute payments made through the
direct deposit system to financial organizations or their processing
agents authorized by individuals to receive and deposit payments in
their accounts.
The DoD ``Blanket Routine Uses'' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name, Social Security Number (SSN), and check number.
SAFEGUARDS:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly
screened and cleared on a need to know basis in the performance of
their duties. Passwords and digital signatures are used to control
access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access. Physical and electronic access
are limited to persons responsible for servicing and authorized to use
the system.
RETENTION AND DISPOSAL:
Records may be temporary in nature and deleted when actions are
completed, superseded, obsolete, or no longer needed. Other records may
be cut off at the end of the payroll year, or
[[Page 1183]]
destroyed up to 6 years and 3 months after cutoff. Records are
destroyed by degaussing.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service--Indianapolis, Information
Technology Directorate, Systems Manager, 8899 E. 56th Street,
Indianapolis, IN 46249-2700.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
inquiries to Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-1050.
Written requests should contain individual's full name, Social
Security Number (SSN), current address, and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 8899
E. 56th Street, Indianapolis, IN 46249-1050.
Written requests should contain individual's full name, Social
Security Number (SSN), current address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
RECORD SOURCE CATEGORIES:
The individual, DFAS Defense Joint Military Payroll System, and the
U.S. Army active and reserve members.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-243 Filed 1-9-09; 8:45 am]
BILLING CODE 5001-06-P