ANNUAL
REPORT FY98
I.Basic
Information Regarding Report
A.
Name, title, address, and telephone number of person(s)
to be contacted with questions about the report.
Paula
D. Sweeney, Records ManagerSelective Service System
National Headquarters
Arlington, VA
Telephone: 703-605-4046
B. An electronic copy of the report may be obtained
by accessing the Selective Service System Home Page
at the following address:www.sss.gov
C. A copy of this report in paper form may be obtained
by requesting a copy in writing to the address stated
in I.A. above.
II.
How to Make a FOIA Request
A.
Names, addresses, and telephone numbers of all individual
agency components and offices that receive FOIA requests.
Paula
D. Sweeney, Records Manager
Selective Service System
National Headquarters
Arlington, VA
Telephone: 703-605-4046
B. Brief description of the agencys response time
ranges.The Selective Services response time ranges
from 1 to 20 days depending on the complexity of the
request.
C. Brief description of why some requests are not granted.Requests
which are not granted are usually denied because no
records are available.
III.
Definitions of Terms and Acronyms Used in the Report
(to be included in each report)
A.
Agency-specific acronyms or other terms.N/AB. Basic
terms, expressed in common terminology.
1.
FOIA/PA Request Freedom of Information/Privacy
Act request. A FOIA request is generally a request for
access to records concerning a third party, an organization,
or a particular topic of interest. A Privacy Act request
is a request for records concerning oneself; such requests
are also treated as FOIA requests. (All requests for
access to records, regardless of which law is cited
by there requester, are included in this report.)
2. Initial Request a request
to a federal agency for access to records under the
Freedom of Information Act.
3.
Appeal a request to a federal agency
asking that it review at a higher administrative level
a full denial or partial denial of access to records
under the Freedom of Information Act, or any other
FOIA determination such as a matter pertaining to
fees.
4. Processed Request or Appeal
a request or appeal for which an agency has taken
a final action on the request or the appeal in all
respects.
5.
Multi-track processing a system in
which simple requests requiring relatively minimal
review are placed in one processing track and more
voluminous and complex requests are placed in one
or more other tracks. Requests in each track are processed
on a first-in/first-out basis. A requester who has
an urgent need for records may request expedited processing
(see below).
6. Expedited processing an
agency will process a FOIA request on an expedited
basis when a requester has shown an exceptional need
or urgency for the records which warrants prioritization
of his or her request over other requests that were
made earlier.
7.
Simple request a FOIA request that
an agency using multi-track processing places in its
fastest (nonexpedited) track based on the volume and/or
simplicity of records requested.
8. Complex request a FOIA
request that an agency using multi-track processing
places in a slower track based on the volume and/or
complexity of records requested.
9.
Grant an agency decision to disclose
all records in full in response to a FOIA request.
10. Partial grant an agency
decision to disclose a record in part in response
to a FOIA request, deleting information determined
to be exempt under one or more of the FOIAs
exemptions; or a decision to disclose some records
in their entireties, but to withhold other in whole
or in part.
11.
Denial an agency decision not to release
any part of a record or records in response to a FOIA
request because all the information in the requested
records is determined by the agency to be exempt under
one or more of the FOIAs exemptions, or for
some procedural reason (such as because no records
is located in response to a FOIA request).
12. Time limits the time period
in the Freedom of Information Act for an agency to
respond to a request (ordinarily 20 working days from
proper receipt of a "perfected" FOIA request).
13.
"Perfected" request a FOIA
request for records which adequately describes the
records sought, which has been received by the FOIA
office of the agency or agency component in possession
of the records, and for which there is no remaining
question about the payment of applicable fees.
14. Exemption 3 statute a
separate federal statute prohibiting the disclosure
of a certain type of information and authorizing its
withholding under FOIA subsection (b)(3).
15.
Median number the middle, not average,
number. For example, of 3, 7, and 14, the median number
is 7.
16.
Average number the number obtained
by dividing the sum of a group of numbers by the quantity
of numbers in the group. For example, of 3, 7, and
14, the average number is 8.
IV.
Exemption 3 Statutes
A. List of Exemption 3 statutes relied on by agency during
current fiscal year.
1. Brief description of type(s)
of information withheld under each statute.N/A2. Statement
of whether a court has upheld the use of each statute.
If so, then cite example.N/A
V. Initial FOIA/PA Access Requests
A. Numbers of initial requests.
Total
of the numbers in lines 1 and 2, minus the number in
line 3 should equal the number in line _4.
1. Number of requests pending as of end of
preceding fiscal year_4
2. Number of requests received during current fiscal
year. _119
3. Number of requests processing during current fiscal
year. _123
4. Number of requests pending as of end of current fiscal
year._
5 (Enter this number also in Line VII.B.1.)
B. Disposition of initial requests.
1. Number of total grants _45
2. Number of partial grants _22
3. Number of denials _3
a. number of times each FOIA exemption used (counting
each exemption once per request)
(1) Exemption 1 _0
(2) Exemption 2 _0
(3) Exemption 3 _0
(4)
Exemption 4 _0
(5) Exemption 5 _3
(6) Exemption 6 _3
(7) Exemption 7 (A) _0
(8) Exemption 7 (B) _0
(9) Exemption 7 (C) _0
(10) Exemption 7 (D) _0
(11)
Exemption 7 (E) _0
(12) Exemption 7 (F) _0
(13) Exemption 8 _0
(14) Exemption 9 _0
4.
Other reasons for nondisclosure (total) _0
a. no records 18
b. referrals _1
c. request withdrawn _2
d. fee-related reason 0
e. records not reasonably described_ 0
f. not a proper FOIA request for some other reason_
1
g. not an agency record_ 0
h. duplicate request _2
i.
other (specify) 24 (More information needed to process
request)
VI. Appeals of Initial Denials of FOIA/PA Requests
A.
Numbers of appeals.
1. Number of appeals received
during fiscal year _0
2. Number of appeals processed during fiscal year_ 0
B. Disposition of appeals.
1.
Number completely upheld _0
2. Number partially reversed _0
3. Number completely reversed _0
a. number of times each FOIA exemption used (counting
each exemption once per appeal)
(1) Exemption 1 _0
(2) Exemption 2 _0
(3) Exemption 3 _0
(4) Exemption 4 _0
(5) Exemption 5 _0
(6)
Exemption 6 _0
(7) Exemption 7(A) _0
(8) Exemption 7(B) _0
(9) Exemption 7(C) _0
(10) Exemption 7(D) _0
(11) Exemption 7(E) _0
(12) Exemption 7(F) _0
(13) Exemption 8 _0
(14)
Exemption 9 _0
4. Other reasons for nondisclosure (total) _0
a. no records _0
b. referrals _0
c. request withdrawn _0
d. fee-related reason _0
e. records not reasonably described _0
f. not a proper FOIA request for some other reason
_0
g. not an agency record _0
h.
duplicate request _0
i. other (specify) _0
VII. Compliance with Time Limits/Status of Pending
Requests
A.
Median processing time for requests processed during
the year.
1. Simple requests (if multiple
tracks used).
a.
number of requests processed _118
b. median number of days to process _13
2.
Complex requests (specify for any and all tracks used).
a.
number of requests processed _0
b. median number of days to process _0
3.
Request accorded expedited processing.
a. number of requests processed _0
b. median number of days to process_0
B.
Status of pending requests.Agencies using multiple tracks
may provide numbers of each track, as well as totals.
1. Number of requests pending
as of end of current fiscal year 5 (Enter this number
from line V.A.4.)
2. Median number of days that such requests were pending
as of that date 27
VIII. Comparison with Previous Year(s) (Optional)
No
fiscal year data is available for comparison from prior
years.IX. Costs/FOIA StaffingA. Staffing levels.
1. Number of full-time FOIA personnel 0
2. Number of personnel with part-time or occasional
FOIA duties (in total work-years) .3
3. Total number of personnel (in work-years) .3
B. Total costs (including staff and all resources)
1. FOIA processing (including appeals) $15,500
2. Litigation-related activities (estimated) 0
3. Total costs $15,500
4. Comparison with previous year(s) (including percentage
of change)(optional) 0
C. Statement of additional resources needed for FOIA
compliance (optional) 0
X.
Fees
This
includes charges for search, review, document duplication,
and any other direct costs permitted under agency regulations.
A.
Total number of fees collected by agency for processing
requests 0
B. Percentage of total costs 0
XI.
FOIA Regulations (Including Fee Schedule)
A
paper copy of the Selective Service System FOIA Regulations
are attached to this report. An electronic copy may
be obtained by accessing the Selective Service System
Home Page at the following address:www.sss.gov
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