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Prepayment AuditsThe federal government spends billions of dollars each year transporting passengers and goods by air, sea, and land. In the 1940's, legislation was passed requiring all federal agencies to pay transportation bills upon presentation. Since that time, GSA has been auditing bills after payment. Funds recovered as a result of postpayment audits have been returned to the Treasury.
Participation in GSA's Multiple Award Schedule for prepayment audit services provides agencies with access to commercial firms that can ensure agencies are paying the lowest applicable rate for their transportation bills. Agencies can conduct prepayment audits on their own, but utilizing a contractor under this schedule will make completion of the task quicker, easier, and more efficient. Prepayment audit services provided by the contractor include: Basic Service
Upon identifying an over billing, the contractor prepares a statement of differences and provides copies to the billing TSP, the ordering agency, and GSA. By issuing a statement of differences, the contractor is obligated to evaluate any resulting TSP claim. The service is also available via Electronic Commerce, which provides the capability to receive and transmit invoices and shipment information via computer-to-computer transactions. Additional Services - Agencies also have the option of acquiring additional services provided in the contract as follows:
GSA has issued instructions and guidelines on the mandatory prepayment audit procedures. Any request for a waiver to these requirements must be made in writing to the General Services Administration, Office of Governmentwide Policy (M), 1800 F Street, NW, Washington, DC 20405. For more information regarding transportation audits, refer to the Transportation Audits Contacts.
Last Reviewed 12/28/2008
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CONTACTSJames F. Fitzgerald Deborah J. Crockett Additional Contacts For |