Career Opportunities
U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT
ANNOUNCEMENT NUMBER: 09-17PG
POSITION: Program Assistant - GS-0303-07/09
Promotion Potential: 09
Salary Range: 41,210.00 - 65,531.00 per year
Opening Date: Thursday, May 07, 2009
CLOSING DATE: Thursday, May 28, 2009
POSITION INFORMATION: Full-Time Permanent
LOCATION: 1 Vacancy - DC - Washington DC Metro Area, all
WHO MAY BE CONSIDERED:
Applications will be accepted from US Citizens, from current and former competitive service Federal employees, and people eligible under special hiring authorities.
Job Summary:
This position is with the United States Agency for International Development's (USAID) Office of Inspector General (OIG). The incumbent serves as an Program Assistant to the Assistant Inspector General for Audit. Ensures compliance with all administrative support activities required of the AIGs.
OIG/Audit develops and coordinates OIG/A administrative policies and procedures, resource planning amd management, operational oversight activities and decides most of the policy issues that are associated with these responsibilities. The incumbent ensures that the audit program is conducted in accordance with Comptroller General audit standards, OMB directives, and the Inspector General Act of 1978, as amended.
Key Requirements:
- U.S. Citizenship
- Designated and/or Random Drug Testing required.
- Must be able to type 40 words per minute.
Major Duties:
You will develop and implement quality control systems to ensure that correspondence and communications are in compliance with all relevant agency guidance and direction and properly reflect OIG policies and procedures.
You will work closely with the Assistant Inspector General (AIG) and Deputy Assistant Inspector General (DAIG) and staff to coordinate and implement important policy initiatives and related confidential and controversial OIG projects and reviews.
You will advise the AIG, DAIG and staff on the potential uses and benefits of automation to improve the efficiency of office programs, and research new and improved business and management practices for application to the programs managed by the AIG. You will perform special assignments for the AIG or DAIG that are designed to effect internal improvements in the office, develop statistics and related data covering administrative and program areas and report findings in a variety of formats and presentations.
You will review correspondence, reports, publications and other sources of interest to AIG, and prepare synopses for AIG's review and possible action.
You will arrange meetings for the AIG and DAIG with key officials within and outside OIG, as well as with various ad hoc committees and interested groups.
You will review, assemble and provide materials for use by AIG in speaking engagements, and prepare drafts of speeches or portions thereof as directed.
You will review all correspondence addressed to AIG and determine its appropriate disposition, compose correspondence for AIG's signature, and personally compose and sign non-technical administrative correspondence.
You will maintain the AIG's calendar and plan the AIG's official functions and travel arrangements. You will serve as the timekeeper.
Qualifications:
You must have one year of specialized experience at a level close to the work of this position that has given you the particular knowledge, skills, and abilities required to successfully perform.
All applicants must meet the minimum requirements of the Office of Personnel Management's Qualification Standards Handbook.
To qualify based on experience:
GS-09: 1 year equivalent to at least the GS-8 level in the Federal government. Examples of qualifying specialized experience include reviewing correspondence and other written materials in order to prepare synopses for review and/or action; coordinating meetings; reviewing, assembling and providing materials for supervisor's use; making travel arrangements and maintaining the supervisor's calendar.
GS-08: 1 year equivalent to at least the GS-7 level in the Federal government. Examples of qualifying specialized experience include maintaining records, searching prescribed sources for data, compiling and arranging data in standard formats for projects or reports, and document preparation.
GS-07: 1 year equivalent to at the GS-6 level in the Federal government. Examples of qualifying specialized experience include receiving telephone calls and visitors, receiving and controlling mail, reviewing outgoing correspondence for signature of the supervisor and for proper format, conformance with procedural instructions, grammar, typographical accuracy and necessary attachments and maintaining the supervisor's schedule.
You must be a U.S. citizen to qualify for this position.
After appointment, you will be subject to random testing for illegal drug use.
In order to qualify for this position, you must possess a secret security clearance.
You must meet time-in-grade restrictions by the closing date of this announcement.
You must be able to type at least 40 words per minute. You can self-certify by submitting a statement that you can type this speed.
How You Will Be Evaluated:
You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application shows that you possess the knowledge, skills, and abilities associated with this position as defined below. When describing your knowledge, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.
Knowledge, Skills and Abilities (KSAs):
1. Knowledge of clerical, administrative, and support procedures and requirements and execute work in accordance with established procedures and systems.
2. Skill in operating office technology. Describe your ability and type of duties performed using automated systems.
3. Ability to organize and track a substantial number of documents.
4. Ability to communicate orally and in writing.
Benefits:
The USAID/OIG offers excellent benefits programs some of which may include:
Comprehensive health and life insurance
Competitive salaries
Generous retirement programs
Paid holidays, annual and sick leave
Flexible work environment and alternate work schedules
Paid employment related training and education
Subsidized transportation (Metro check)
Payment of licenses, certification, and academic degree, as applicable
Incentives and awards, as appropriate
Telecommuting, as appropriate
Long Term Care Insurance is offered
Flexible Spending Account is offered
Thrift Savings Plan (401 K Plan)
Other Advantages:
We are located in the beautifully designed Ronald Reagan Building (RRB) and International Trade Center (ITC), which is within walking distance of the White House, the Capitol, Smithsonian Museums, and much more! The RRB is easily accessible to the Federal Triangle metro station (blue/orange line), has an on-site fitness center and day care center, a DC Visitor and Information Center, food court, and an underground parking garage.
Other Information:
When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected for this position. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
The materials you send with your application will not be returned.
Send only those materials needed to evaluate your application. Please do not place your application in a notebook or binder.
The U.S. Agency for International Development is a participant of E-verify. E-vertify provides an automated link to Federal database to help employers determine employment eligibility of new hires and the validity of their social security numbers.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.
How To Apply:
Applications must be postmarked by closing the date and received within five (5) working days of that date. If hand delivered, be sure your application is received by closing date. It is the responsibility of the applicant to insure that his/her application is complete. The personnel office will not be responsible for soliciting additional information from applicants.
If you are a current or former federal employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility.
1. Please submit one of the following:
A. Resume OR OF-612, Optional Application for Federal Employment, which can be obtained at http://www.opm.gov/forms/pdf_fill/of612.pdf which contains the following information:
- Vacancy announcement number; title and grade(s) of the job for which they are applying;
- Full name, social security number, day and evening phone numbers, mailing address, country of citizenship. If applicable, reinstatement eligibility to Federal service and highest Federal civilian grade ever held on a permanent basis.
- Name, city and state of high school and colleges/universities attended with date(s) of diploma. For college include major and type and date of degree(s).
- Job titles, salaries, employer's name and addresses, supervisor's name and phone number (indicate if we may contact your current and former supervisors), starting and ending dates, hours per week and any unpaid or non-paid work experience that relates to this vacancy.
- Job-related training courses, special skills, certificates and licenses, honors, awards and publications.
2. All applicants must submit an OF-306, Declaration for Federal Employment Form. This form may be downloaded from the OPM website at http://www.opm.gov/forms/pdf_fill/of0306.pdf.
3. All applicants must prepare a concise narrative addressing each Knowledge, Skills and Abilities (KSAs). Responses must be separate from the application form.
4. If a particular level of education/certification is required or you are asking us to qualify you based on education, you must submit a copy of your college transcript. Credit for college education will be given if it was obtained through an accredited university.
5. Status candidates and reinstatement eligibles (current or former government employees) must provide a copy of the last or most recent SF-50, 'Notice of Personnel Action' which indicates proof of competitive status (reflecting career, career-conditional or reinstatement eligibility.
6. Candidates eligible for other non-competitive appointments must present appropriate documentation reflecting their eligibility.
7. All current Federal employees should provide a copy of their current performance appraisal (must be within 18 months from the closing date of the announcement).
8. If you are a federal employee seeking CTAP/ICTAP eligibility, you must submit proof you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330-704 for ICTAP. In addition to your application/resume, you must include a copy of the agency notice, a copy of your most recent performance rating and a copy of your most recent SF-50 noting current position, grade level, and duty location. You must clearly annotate your application package to reflect that you are applying as a CTAP or ICTAP eligible.
9. Application mailed using government postage or through an internal federal government mail system will not be considered.
10. Handicapped applicants, disabled veterans, and VRA’s or any others eligible for a noncompetitive appointment under special appointing authorities must clearly specify this eligibility on their application and attach documentation.
11. If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans’ preference, you must attach a SF-15, 'Application for 10-Point Veterans' Preference' plus the proof required by that form.
12. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment.
13. Status candidates who wish to be considered under both merit promotion and open competitive procedures must submit two applications. When only one application is received, candidates will be considered under merit promotion only.
Contact Information:
Keyonna Washington
Phone: (202)712-4189
Fax: (202)216-3392
Email: recruitmentoig@usaid.gov
Or write:
U.S. Agency for International Development
1300 Pennsylvania Avenue, N.W.
Room 8.07A
Washington, DC 20523-8700
US
Fax: (202)216-3392
What To Expect Next:
Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.
EEO Policy Statement
The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national
origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization,
or other non-merit factor.
Reasonable Accommodation Policy Statement
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants
requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency
directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Veterans Information
Please Note:
Veterans' preference does not apply to positions in the Senior Executive Service, and may not apply to other excepted
service appointing authorities. If you have questions about the applicability of veterans' preference for a particular
vacancy please contact the agency posting the announcement.
Veterans who served on active duty in the U.S. Armed Forces and were separated under honorable conditions may be eligible
for veterans' preference . For service after October 15, 1976,
the veteran must have received a Campaign Badge, Expeditionary Medal, a service connected disability, or have served during
the Gulf War between August 2, 1990 and January 2, 1992 or for more than 180 consecutive days, other than training, any
part of which occurred during the period beginning September 11, 2001, and ending on the date prescribed by Presidential
proclamation or by law as the last day of Operation Iraqi Freedom.
The Veterans Employment Opportunity Act (VEOA) gives veterans access to job
vacancies that might otherwise be closed to them. The law allows eligible veterans to compete for vacancies advertised under
agency's promotion procedures when the agency is seeking applications from outside of its own workforce.
To claim veterans' preference, veterans should be ready to provide a copy of their DD-214, Certificate of Release or
Discharge from Active Duty, or other proof. Veterans with service connected disability and others claiming 10 point preference
will need to submit Form SF-15, Application for 10-point Veterans' Preference.
For more specifics on all veterans employment issues such as Veterans preference or special appointing authorities
see the VetGuide.
Legal and Regulatory Guidance
Social Security Number - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials, will result in your application not being processed
Privacy Act - Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.
Signature - Before you are hired, you will be required to sign and certify the accuracy of the information in your application.
False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
Selective Service - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.
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