National Acquisition Center - Federal Supply Schedule (FSS) Service FSS Support Team
FSS
The Department of Veterans Affairs Federal Supply Schedules Support Team manages Freedom of Information Act (FOIA) requests, Sales reports, Subcontracting Plans, and the FSS HelpDesk.
NOTICE: Sales Reports have gone digital! Beginning 1st Quarter 2009 your firm will receive a pre-populated Excel spreadsheet that includes all pertinent contract information and identifies ever Special Item Number (SIN) currently awarded under your contract - all you have to do is enter your sales data and return your spreadsheet to the FSS Help Desk at helpdesk.ammhinfss@va.gov! Questions? Contact your assigned Contract Specialist or the FSS Help Desk!
Help Desk: For general questions about schedule solicitations, quarterly sales reports, subcontracting plans and Freedom of Information Act (FOIA) Phone: (708) 786-7737 FAX: (708) 786-5974 Email:helpdesk.ammhinfss@va.gov Report a broken link Make a suggestion
Carole O’Brien Director, Federal Supply Schedule Service
Under the FSS contract program vendors are required to report sales on a quarterly basis using the Form GSA 72 - Contractor’s Report of Sales. This form is to be completed and submitted by the 60th day after the end of the reporting quarter.
For example, reports for the period of January 1 through March 31 would be du by May 30th. This also includes remittance of the collected IFF throughout this period. This payment should be made electronically.
All sales made to state and local government agencies under the Disaster Recovery clauses of the Stafford Act when the President has declared a national disaster should be documented under the column titled “Disaster Recovery.”
NOTE: The contractor is required to report FSS sales under the Government’s PRIME VENDOR (PV), DIRECT-TO-PATIENT (DTP) DISTRIBUTION, & DEPARTMENT OF DEFENSE’S DISTRIBUTION & PRICE AGREEMENTS (DAPA) programs. Quarterly sales data shall be based on the DTP/DAPA tracing reports and the PV contractor chargeback data.
Program
Source
Prime Vendor
Chargeback data acquired from the PV contractors
Direct-To-Patient
Tracing reports
Distribution & Price Agreements
Tracing reports
Sales should be reported based on the contract number used during the purchase transaction.
Contractors are required to have an approved small business subcontracting plan place when they meet the following criteria:
Large business
Estimated sales for the contract period exceed $550,000
eSRS
Achievements made throughout the fiscal year period OCTOBER 1 - SEPTEMBER 30 under your approved subcontracting plan must be reported by October 30th of each year via the Electronic Subcontracting Reporting System (eSRS).
If you have already submitted your achievement information for FY2008 you may proceed with one of the following options in order to remain compliant with the new reporting due date:
PREVIOUS REPORT SUBMITTED: Determine the achievements for the FY2008 reporting period (OCTOBER 1, 2007 - SEPTEMBER 30, 2008) and provide a report documenting the full period. This information should be included in the “remarks’ section of your report.
PARTIAL REPORT SUBMITTED: Determine the period of time within the FY2008 reporting period (OCTOBER 1, 2007 - SEPTEMBER 30, 2008) that has not been reported and submit your report to include the remaining period through SEPTEMBER 30, 2008. This information should be included in the “remarks” section of your report.
EXAMPLE: If you reported annual achievements for the period of APRIL 1, 2007 - MARCH 31, 2008, then you would complete a report for the period of APRIL 1, 2008 - SEPTEMBER 30, 2008. This ensures that the eSRS system contains information for the full FY2008 reporting period.
Subcontracting Plan Training
The following presentation provides general information about the Subcontracting Plan program, including:
Enacted in 1966, The Freedom of Information Act (FOIA) is a federal law that establishes the public's right to obtain information from federal government agencies. The FOIA is codified at 5 U.S.C. Section 552. In 1974, after the Watergate scandal, the Act was amended to force greater agency compliance. It was also amended in 1996 to allow for greater access to electronic information.
Under FOIA, any person has the right to request access to federal agency records and information. All agencies of the US Government are required to disclose records upon receiving a written request; however, there are nine exemptions that protect certain records from disclosure.
The FOIA Basics webpage of the National Security Archives provides more information on the act itself and how to obtain requested information.
If you wish to obtain information under the FSS program, please send your written request to:
Mail:
VA National Acquisition Center
Federal Supply Schedule Service (049A2-2)
PO Box 76, Bldg 37
1st Ave, North of Cermak Road
Hines, IL 60141
ATTN: FOIA OFFICER
