USPS 100.300
System Name:
Employee Development and Training Records.
Management training centers and other USPS facilities where career development and training, skills bank, and curriculum evaluation activities are performed.
Current and former USPS employees.
- Employee information: Name, Social Security Number, Employee Identification Number, sex, postal assignment information, work contact information, finance number(s), duty location, and pay location.
- Employee development and training information: Records related to career development, skills bank participation, USPS and non-USPS training, examinations, evaluations of training, and USPS lodging when a discrepancy report is filed against the student about unauthorized activities while occupying the room.
39 U.S.C. 401, 410, 1001, 1005, and 1206.
- To provide managers, supervisors, and training and development professionals with decision-making information for employee career development, training, and assignment.
- To make and track employee job assignments, to place employees in new positions, and to assist in career planning and training in general.
- To provide statistics for personnel and workload management.
Standard routine uses 1. through 9. apply.
Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System
Automated database, computer storage media, and paper.
By employee name, Social Security Number, or Employee Identification Number.
Paper records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to these areas is limited to authorized personnel, who must be identified with a badge. Access to records is limited to individuals whose official duties require such access. Contractors and licensees are subject to contract controls and unannounced on-site audits and inspections. Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software.
- Training records are retained 5 years. Training-related travel records are retained 1 year.
- Records of nomination for executive leadership are retained 1 year.
- Examination records are retained 1 year after employee separation.
- Skills bank records are retained up to 2 years.
Records existing on paper are destroyed by burning, pulping, or shredding. Records existing on computer storage media are destroyed according to the applicable USPS media sanitization practice.
Vice President, Employee Resource Management, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260.
Employees wanting to know if information about them is maintained in this system of records must address inquiries to the facility head where currently, or last, employed. Headquarters employees must submit inquiries to Corporate Personnel Management, 475 L’Enfant Plaza SW, Room 1831, Washington, DC 20260. Inquiries must include full name, Social Security Number or Employee Identification Number, name and address of facility where last employed, and dates of USPS employment.
Requests for access must be made in accordance with the Notification Procedure above and USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.6.
See Notification Procedure and Record Access Procedures above.
Employees; employees’ supervisor or manager; and other systems of records.
Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established regulations at 39 CFR 266.9 that exempt records in this system depending on their purpose. The USPS has also claimed exemption from certain provisions of the Act for several of its other systems of records at 39 CFR 266.9. To the extent that copies of exempted records from those other systems are incorporated into this system, the exemptions applicable to the original primary system continue to apply to the incorporated records.
