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Handbook AS-353 - Guide to Privacy, the Freedom of Information Act, and Records Management >
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AppendixAppendix Section A. Explanation Section B. Privacy Act Protections Section C. Index of Systems of Records Part II. Customer Systems Section D. Authorized Disclosures and Routine Uses D.1. Disclosures Authorized by the Privacy Act D.2. Standard Routine Uses D.3. Exempted Systems of Records Section E. Complete Text of Systems of Records USPS 100.000System Name:General Personnel Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address: Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act: USPS 100.100System Name:Recruiting, Examining, and Placement Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories: Systems Exempted From Certain Provisions of the Act USPS 100.200System Name:Employee Performance Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 100.300System Name:Employee Development and Training Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 100.400System Name:Personnel Compensation and Payroll Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 100.500System Name:Personnel Resource Management Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 100.600System Name:Personnel Research Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 100.700System Name:Medical Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 100.800System Name:Employee Accident Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 100.850System Name:Office of Workers’ Compensation Program (OWCP) Record Copies. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 100.900System Name:Employee Inquiry, Complaint, and Investigative Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 100.950System Name:Employee Assistance Program (EAP) Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 200.000System Name:Labor Relations Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 300.000System Name:Finance Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 400.000System Name:Supplier and Tenant Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 500.000System Name:Property Management Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 500.100System Name:Carrier and Vehicle Operator Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 500.200System Name:Controlled Correspondence, FOIA, and Privacy Act Disclosure Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 500.300System Name:Emergency Management Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 600.000System Name:Legal Records Related to Mail. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 600.100System Name:General Legal Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 600.200System Name:Privacy Act and FOIA Appeal and Litigation Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 600.300System Name:Public and Confidential Financial Disclosure Reports. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 600.400System Name:Administrative Litigation Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 700.000System Name:Inspection Service Investigative File System. System Locations Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 700.100System Name:Mail Cover Program Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 700.200System Name:Vehicular Violations Records System. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 700.300System Name:Inspector General Investigative Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 800.000System Name:Address Change, Mail Forwarding, and Related Services. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 800.100System Name:Address Matching for Mail Processing. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 800.200System Name:Address Element Correction Enhanced Service (AECES). System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 810.100System Name:www.usps.com Registration. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 810.200System Name:www.usps.com Ordering, Payment, and Fulfillment. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 810.300System Name:Offline Registration, Payment, and Fulfillment. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System: System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 820.100System Name:Mailer Services — Applications and Approvals. System Location Categories of Individuals Covered by the System Categories of Records in the System: Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 820.200System Name:Mail Management and Tracking Activity. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 830.000System Name:Customer Service and Correspondence. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 840.000System Name:Customer Mailing and Delivery Instructions. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 850.000System Name:Auction Files. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 860.000System Name:Financial Transactions. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories Systems Exempted From Certain Provisions of the Act USPS 870.100System Name:Trust Funds and Transaction Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 870.200System Name:Postage Meter and PC Postage Customer Data and Transaction Records. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 880.000System Name:Post Office and Retail Services. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 890.000System Name:Sales, Marketing, Events, and Publications. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 900.000System Name:International Services. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories USPS 910.000System Name:Identity and Document Verification Services. System Location Categories of Individuals Covered by the System Categories of Records in the System Authority for Maintenance of the System Purpose(s) Routine Uses of Records in the System, Including Categories of Users and the Purposes of Such Uses Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System System Manager(s) and Address Notification Procedure Record Access Procedures Contesting Record Procedures Record Source Categories
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