Office of Workers' Compensation Programs (OWCP)
Division of Federal Employees' Compensation (DFEC)
National Case Management File Data Dictionary
NAME |
START |
END |
FIELD TYPE |
FIELD NAME |
DESCRIPTION |
VALUES |
---|---|---|---|---|---|---|
Case Number |
1 |
9 |
$9 |
CASE-NUMBER |
Unique identifier for each case assigned by the responsible District Office |
|
Case Type |
10 |
10 |
$1 |
CASE-TYPE |
Indicates the relationship between this case and any other cases in the file. |
I = Independent |
Case Pointer |
11 |
19 |
$9 |
CASE-PTR |
Uses the Case Type field to map cases to the master case |
If Case
Type = M; |
Employee Name |
20 |
62 |
$43 |
EMP-NAME |
Employee’s $Claimant Name |
Last Name 20-39 |
Priority Correspondence |
63 |
63 |
$1 |
PRTY-INQUIRY-TYPE |
Indicates type of priority correspondence |
blank |
Sex |
64 |
64 |
$1 |
EMP-SEX |
Employee’s Gender |
M,F |
Social Security Number |
65 |
73 |
$9 |
EMP-SSN |
Employee’s SSN |
|
Date of Birth |
74 |
81 |
$8 |
EMP-DOB |
Employee’s Date of Birth |
YYYYMMDD |
Date of Death |
82 |
89 |
$8 |
EMP-DOD |
Employee’s Date of Death |
YYYYMMDD |
Address |
90 |
124 |
$35 |
ADDR |
Claimant’s Street Address |
|
City |
125 |
144 |
$20 |
CITY |
Claimant’s City Address |
|
State |
145 |
146 |
$2 |
STATE |
Claimant’s State |
|
Zip Code |
147 |
155 |
$9 |
ZIP |
Claimant’s Zip Code |
Zip |
Telephone Number |
156 |
165 |
$10 |
TELENO |
Claimant’s Telephone Number |
Area Code |
Date of Injury |
166 |
173 |
$8 |
EMP-DOI |
Claimant’s Date of Injury |
YYYYMMDD |
Date Received |
174 |
181 |
$8 |
DATE-RECEIVED |
Date initial claim form was received $date stamped |
YYYYMMDD |
Date Created |
182 |
189 |
$8 |
DATE-CASE-CREATED |
Date the case was created in the District Office $case number assigned |
YYYYMMDD |
Case Review Date |
190 |
197 |
$8 |
DATE-REVIEWED |
Date that the case was most recently reviewed |
YYYYMMDD |
Last Change Date |
198 |
205 |
$8 |
DATE-LAST-CHANGE |
Date the case status was most recently changed |
YYYYMMDD |
Third Party Indicator |
206 |
206 |
$1 |
3RD -PARTY-IND |
Indicator of third party status |
0 = no 3RD party
insurance |
Third Party Date |
207 |
214 |
$8 |
3RD -PARTY-DATE |
Date the 3rd Party Indicator was Entered |
YYYYMMDD |
Date Closed |
215 |
222 |
$8 |
DATE CLOSED |
Date the case was closed |
YYYYMMDD |
Date Reopened |
223 |
230 |
$8 |
DATE-REOPEN |
Date the case was reopened |
YYYYMMDD |
Adjudication Status |
231 |
232 |
$2 |
ADJUD-STATUS |
Current Adjudication Status |
AC = Accepted as
compensable; COP only, medical benefits authorized DO = Denied; case on
appeal/reconsideration |
Adjudication Date |
233 |
240 |
$8 |
AJUD-DATE |
Date of most recent adjudication |
YYYYMMDD |
Case Status |
241 |
242 |
$2 |
CURR-CASE-STATUS |
Current case pay status |
PI/PR = Case on Intermediate
Roll |
Current Status |
243 |
250 |
$8 |
CURR-STATUS-DATE |
Current status date |
YYYYMMDD |
Previous Case Status |
251 |
252 |
$2 |
PREV-CASE-STATUS |
Previous case status |
See Case Status Values |
Previous Case Date |
253 |
260 |
$8 |
PREV-STATUS-DATE |
Date of previous status |
YYYYMMDD |
Current Case Location |
261 |
263 |
$3 |
CURR-CASE-LOCN |
Current location of case file |
|
Current Case Location Date |
264 |
271 |
$8 |
CURR-CASE-LOCN-DATE |
Date of current case file location |
YYYYMMDD |
Previous Case Location |
272 |
274 |
$3 |
PREV-CASE-LOCN |
Previous location of case file |
|
Previous Location Date |
275 |
282 |
$8 |
PREV-CASE-LOCN-DATE |
Date file to previous location |
YYYYMMDD |
Accepted Condition |
283 |
327 |
$45 |
REP-ACCPT-COND |
Accepted condition or diagnosis |
Narrative or ICD-9, up to 6 times |
Accepted Condition Flag |
328 |
328 |
$1 |
REP-ACC-CONF-FLAG |
Indicates whether reported diagnosis was accepted as compensable |
N = not accepted as
compensable |
Rehab Indicator |
329 |
329 |
$1 |
REHAB-IND |
Indicates vocational rehabilitation status |
1 = Closed on referral |
Rehab Date |
330 |
337 |
$8 |
REHAB-DATE |
Date entered current rehabilitation status |
YYYYMMDD |
COP Type |
338 |
338 |
$1 |
COP-TYPE |
Indicates whether claimant used continuation of pay $COP benefits |
N = COP benefit not used |
339 |
344 |
$6 |
DEPT-AGENCY-CODE |
Employing agency Chargeback code |
|
|
Injury Zip |
345 |
349 |
$5 |
INJ-ZIP |
Zip Code of location where injury occurred |
|
Extent of Injury |
350 |
350 |
$1 |
EXTENT-OF-INJ |
Indicates seriousness of injury |
1 = no time lost |
Status of Injury |
351 |
351 |
$1 |
STATUS-OF-INJ |
Indicates fatal or not |
0 = non-fatal |
Location of injury |
352 |
353 |
$2 |
ANAT-LOCN-CODE |
Indicates the anatomical location of the injury/accepted condition |
C1 = Single Ear Internal |
Nature of Injury |
354 |
355 |
$2 |
NATURE-CODE |
Nature of Injury Code |
C =
Cardiovascular/circulatory |
Cause of Injury |
356 |
357 |
$2 |
CAUSE-CODE |
Indicates cause of injury |
|
Forms Received |
358 |
359 |
$2 |
FORMS-RECVD |
Indicates the type of claim form used at case create |
1 = CA-1 6 = CA-6 |
Responsible Examiner ID |
360 |
362 |
$2 |
RESP-EXMNR-ID |
Identifies the CE responsible for the claim |
|
Comp Claim Ind. |
363 |
363 |
$1 |
CMP-CLM-IND |
Indicates whether a CA-7 is on file |
7 = CA-7 form is on file |
Comp Claim Date |
364 |
371 |
$8 |
|
CA-7 claim date |
YYYYMMDD |
Pay Disposition |
372 |
372 |
$1 |
PAY-DISP |
Indicates whether agency has reported to OWCP that pay has been terminated. |
N = pay not terminated |
Controversion Ind, |
373 |
373 |
$1 |
CNTRVTD-IND |
Indicates if claim was controverted |
N = not controverted |
Wage Loss Date |
374 |
381 |
$8 |
WAGE-LOSS |
Indicates the date wage loss began |
YYYYMMDD |
QCM Flag |
382 |
382 |
$1 |
QCM-FLAG |
Indicates if a QCM case. |
|
Recurrence Number |
383 |
384 |
$2 |
REOCURRENCE-NO |
Counter the increments 1 with each claim for recurrence |
Any integer from 1 - 99 |
RTW Code |
385 |
386 |
$2 |
RETURN-TO-WORK-CODE |
Indicates return to work information |
blank = no RTW |
RTW date |
387 |
394 |
$8 |
RETURN-TO-WORK-DATE |
Date RTW code entered |
YYYYMMDD |
PRMS Flag |
395 |
395 |
$1 |
PRMS-FLAG |
Indicates if case is included in Periodic Roll Management $PRM |
N |
Lost Time/No Lost Time OPN Code |
396 |
396 |
$1 |
LT-NLT-OPN-CODE |
Lost Time/No Lost Time open code |
1 -
reopened short form closure: medical bills exceed $1500 |
Lost Time/No Lost Time OPN Date |
397 |
404 |
$8 |
LT-NLT-OPN-DATE |
Date LT-NLT code entered |
YYYYMMDD |
Accession Number |
405 |
416 |
$12 |
ACCESSION-NO |
Indicates accession to which case would be retired |
|
Fatal Indicator |
417 |
417 |
$1 |
FATAL-IND |
Indicates relationship between claimant’s death and claimed injury |
For Death Cases only: |
Occupational Code |
418 |
422 |
$5 |
OCC-CODE |
Indicates claimants occupation code at Date of Injury |
|
Type of Injury |
423 |
425 |
$3 |
TYPE-INJURY |
Indicates type of injury |
100 = Struck |
Source of Injury |
426 |
429 |
$3 |
SOURCE-INJURY |
Indicates source of Injury; OSHA |
|
Site of Injury |
430 |
438 |
$9 |
OSHA-SITE-CODE |
Indicates injury site; OSHA |
|
Date case was retired |
439 |
446 |
$8 |
CASE-RETIRE-DATE |
Date file was retired |
YYYYMMDD |
Assigned Number |
447 |
456 |
$10 |
CASE-RETIRE-NO |
FRC location number |
|
CA1 signature |
457 |
464 |
$8 |
CA1-2-SIG-DATE |
Date CA1 was signed |
YYYYMMDD |
Previous Adjudication Date |
465 |
472 |
$8 |
PREV-ADJUD-DATE |
Previous date file was adjudicated |
YYYYMMDD |
Previous Adjudication Status |
473 |
474 |
$2 |
PREV-ADJUD-STATUS |
Previous Adjudication Status |
see Adjudication Status |
Current Adjudication |
475 |
477 |
$3 |
CURR-ADJ-RCE |
Responsible Examiner at the time of initial adjudication |
|
Adjudication Status |
478 |
479 |
$2 |
ADJ-ST-POST-UD |
The status of adjudication after case has been reopened |
see Adjudication Status |
Post Ud Adjud. Status |
480 |
487 |
$8 |
ADJ-DT-POST-UD |
The date of the first adjudication after the case has been reopened |
YYYYMMDD |
Initial Adjudication Date |
488 |
495 |
$8 |
INIT-ADJUD-DATE |
Initial adjudication date |
YYYYMMDD |
Initial Adjudication Status |
496 |
497 |
$2 |
INIT-ADJUD-STATUS |
Status at initial adjudication |
see Adjudication Status |
Initial Adjudicating ID |
498 |
500 |
$2 |
INIT-ADJUD-EXMNR-ID |
Examiner at initial adjudication |
|
Service date |
501 |
508 |
$8 |
SVC-COMP-DATE |
The date employee entered federal service |
YYYYMMDD |
Filler |
509 |
525 |
$17 |
|
|
Blank |
Adjud status number |
526 |
527 |
$2 |
ADJUD_STATUS_NUM |
|
01 = A0 |
Case Status Number |
528 |
529 |
$2 |
CASE_STATUS_NUM |
|
01 = UN |
Case Location Number |
530 |
532 |
$3 |
CASE_LOCN_NUM |
|
001 = ADD |
District Office sequence number |
533 |
534 |
$2 |
District Office sequence number |
District Office number |
01 = 01 |
Central Delete Date |
535 |
542 |
$8 |
CENT_DELETE_DT |
|
00000000 |
District Office Alpha code |
543 |
543 |
$1 |
CENT-DIST-OWNERS |
|
A = 01 |
Filler |
543 |
549 |
$6 |
|
|
000000 |
Central Retire Date |
550 |
557 |
$8 |
CENT-RET-DATE |
|
00000000 |
Central Retire FRC Location |
558 |
560 |
$3 |
CENT-RET-FRC-LOCN |
|
000 |
Central FRC Box |
561 |
567 |
$7 |
CENT-FRC-BOX |
|
0000000 |
Central Error Date |
568 |
575 |
$8 |
CENT_ERROR_DATE |
|
00000000 |
|