Paul Dieterle is the Employer Services Liaison Officer (ESLO) for the Chicago Region. His role is providing annual wage reporting assistance to employers, wage reporting agents and software vendors. Patricia A. Hayes is responsible for electronic filing and event information. They can be reached at:

Paul:
Phone: 312-575-4244
Fax: 312-575-4245
Email:
Paul.Dieterle@ssa.gov

Pat:
Phone: 312-575-4235
Fax: 312-575-4245
Email: Patricia.A.Hayes@ssa.gov

Our Employer Services national toll free number is
1-800-772-6270.

Annual Wage Reporting

We encourage our customers to conduct their business with Social Security electronically, including annual wage reporting and related business functions. Although Magnetic Media by tape or floppy disk is still being accepted, electronic filing by uploading data directly to us or by using our W-2 Online website is preferred and offers many advantages. See our Business Services Online site for the many advantages to employers large and small.

Visit our Employer Reporting Instructions and Information page for more information, forms, and reporting assistance for all methods of filing.

Free Annual Wage Reporting Test Software

To test your electronic submission format, we offer free AccuWage software. Many employers have found this to be a valuable tool that assists them in submitting accurate wage report data.

Employee Names & Social Security Numbers

The employee’s name and Social Security Number (SSN) reported on the W2 must match the information contained in Social Security’s records to ensure that the worker gets proper credit for the wages paid. Social Security offers a free verification service to employers allowing them to confirm the SSN provided by the employee. For a quick reference on employee name and SSN issues, pick up "The Critical Link."

Reconciliation

Social Security and IRS match the W2 and 941 totals to ensure that the correct information has been reported. If the figures disagree, the employer is contacted to explain the difference. Before submitting your W2s and the fourth quarter 941, balance the wage and tax figures. Correct any errors before the reports are submitted to SSA and IRS to avoid reconciliation notices later.

Educational Seminars and Wage Reporting Information Opportunities

Social Security, IRS and various payroll organizations offer educational seminars to give employers the information needed to report W2 data accurately and timely. Also, Social Security representatives are available at various trade and special interest events to provide wage reporting information to attendees.

IRS Nationwide 2009 Tax Forum

07/07-07/09   Las Vegas NV

08/04-08/06   San Diego CA

08/25-08/27   New York NY

09/08-09/10   Dallas TX

09/22-09/24   Atlanta GA

See the IRS website for more information: http://www.irs.gov/taxpros/article/0,,id=173843,00.html

APA's 27th Annual Congress

05/19-05/23 Long Beach CA

See APA's website for more information: http://www.americanpayroll.org/congress/congress-2009/

Serving the Midwestern States

Outline of the six Chicago Region states

MINNESOTA, WISCONSIN, ILLINOIS,
INDIANA,
MICHIGAN,
and OHIO


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