Audit Policy and Review
As a service to our customers, GSA maintains a reference system containing microfiche copies of Department of Defense (DoD) paid transportation bills, DoD electronic payment records, as well as civilian paper and electronic payment records. Records are researched to substantiate the settlement of claims by and against the government. GSA controls the flow of documents from and to federal agencies, contract auditors, and in-house personnel.
GSA coordinates the procurement of all transportation audit and related support service contracts, prepares statements of work, performs on-site inspections, and serves as a liaison to commercial audit firms to monitor compliance and resolve any administrative problems.
Additionally, GSA also monitors federal agency compliance with prepayment audit regulations, approves all agencies' prepayment audit programs, coordinates in-house prepayment audit activity, and issues reports detailing agency compliance.
Transportation Service Providers (TSPs) may also contact GSA to discuss issues that are not satisfactorily resolved. When GSA's settlement actions are appealed by TSPs, GSA must prepare submissions in response to the Civilian Board of Contract Appeals. Other functions include developing audit policy, providing guidance to industry participants concerning relevant regulations, policy, and procedure; and supporting government counsel in litigation.
GSA maintains a reference library of tariffs, contracts, and special rate quotations for transportation of freight and passengers by air, motor, rail, water, and other modes. The Transportation Electronic Audit Library is in transition from paper to electronic records. GSA anticipates a virtual library that is web based and provides public access to all non-proprietary records.
For more guidance on audit policy, refer to the Transportation Audits Contacts.
Last Reviewed 1/27/2009