A.I.D. 9 – Criminal Law Enforcement Records
Systems of Records Notice
AGENCY FOR INTERNATIONAL DEVELOPMENT
A.I.D.--9
System name: Criminal Law Enforcement Records.
Security classification: Top Secret.
System location: a. Central files are maintained in the Office of
Inspections and Investigations, 1621 North Kent Street, Arlington,
Virginia.
b. Working files are maintained in the Office of the General
Counsel, 320 21st Street, NW, Washington, DC and in the overseas
offices of the Auditor General, Office of Inspections and
Investigations located in Panama, Karachi, Bangkok, Rabat and Manila.
(See appendix A for actual location of these offices).
c. Retired files are maintained at the Washington National
Records Center, 4205 Suitland Road, Suitland, Maryland.
Categories of individuals covered by the system: In furtherance of
an investigation for suspected violation of criminal laws--present
and former employees of the Agency and of the Overseas Private
Investment Corporation; present and former employees of contractors
used by the Agency and individuals involved or associated with such
employees; individuals investigated at the request of another Federal
agency.
Categories of records in the system: Reports of investigations
concerning violations of Federal civil and criminal statutes and
other violations of Title 18, U.S.C. and violations of Agency
regulations; personal identification data and details of activities;
related correspondence with individuals, with other organizational
units of the Agency, and with federal, state, and local government
agencies; records of disciplinary or other actions deriving from
investigations; and copies of reports of investigations conducted by
the Agency on the behalf of other federal agencies. Executive Order
10973 of November 3, 1961, and State Department Delegation of
Authority 104 of November 3, 1963.
Authority for maintenance of the system: Attorney General's
memorandum re: Pub. L. 725 (28 U.S.C. 535); Foreign Assistance Act of
1961, as amended; Title 18 U.S.C.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses: To persons
contacted in the course of an investigation to the extent necessary
to further the purposes of the investigation.
To law enforcement agencies, U.S. Government agencies, courts,
the Department of State, foreign governments and international
agencies, and Members of Congress, for the purposes set forth in the
Statement of General Routine Uses immediately preceding these
specific notices of systems of records.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Paper copy in file folders.
Retrievability: By name of individual.
Safeguards: Files in Washington are stored in combination locked
containers or in intrusion-alarmed areas. Files in field offices
abroad are stored in secured areas with access by combination lock
doors, in combination locked containers, and/or in areas secured by
U.S. Marine guards. Access to records is limited to authorized
screened personnel with an official need to know.
Retention and disposal: Records are retained for three years after
the closing of a case and are then retired to the Washington National
Records Center for 10 years after last entry in file. Copies of
reports furnished by other agencies are returned to the originating
agency when so requested; otherwise such records are retained until
cases are closed and then retired to the National Washington Records
Center for the periods stated above.
System manager(s) and address: Director, Office of Inspections and
Investigations, 1621 North Kent Street, Arlington, Virginia.
Systems exempted from certain provisions of the act: Pursuant to 5
U.S.C. 552a(j)(2) all information about an individual in the record
which meets the criteria stated in 5 U.S.C. 552a(j)(2) are exempted
from the notice, access, and contest requirements of 5 U.S.C. 552a
except subsections (b), (c)(1) and (2), (e)(4)(A) through (F),
(e)(6), (7), (9), (10), and (11), and (i). If the 5 U.S.C. 552a(j)(2)
exemption is held to be invalid, then this system is determined to be
exempt, under 5 U.S.C. 552(a)(k)(1) and (2) of the Act, from the
provisions of 5 U.S.C. 552a (c) (3), (d), (e)(1), (e)(4)(G), (H) and
(I) and (f). The reasons for asserting the exemptions are to protect
the materials required by Executive Order to be kept secret in the
interest of the national defense or foreign policy, to prevent
subjects of investigation from frustrating the investigatory process,
to insure the proper functioning and integrity of law enforcement
activities, to prevent disclosures of investigative techniques, to
maintain the ability to obtain necessary information, to fulfill
commitments made to sources to protect their identities and the
confidentiality of information and to avoid endangering these sources
and law enforcement personnel. See Agency Regulations published in
this issue of the Federal Register.
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