NEW ADDRESS FOR OUT OF BUSINESS RECORDS
CENTER
There is a new address for Federal firearms licensees to
send their records when they discontinue business. The records
should be sent within 30 days after discontinuance of business
to:
ATF Out of Business Records Center
882 T.J. Jackson Drive
Falling Waters, WV 25419
Willfully failing to comply with 18 U.S.C. § 923(g)(4)
by not ending in your required record when discontinuing business
is punishable by a fine not to exceed $250,000 and/or imprisonment
not to exceed 5 years.
COMPUTERIZED ACQUISITION AND DISPOSITION
RECORDS
Before a Federal firearms licensee can use a specific computer
program for recordkeeping in lieu of the required bound book
format, it is necessary to get prior approval from ATF. The
Bureau does not issue blanket approvals for commercially available
software programs nor does it endorse any particular product.
All requests for a computerized recordkeeping variance must
be sent to the Director of Industry Operations in your area.
These procedures are outlined in 27 C.F.R. § 178.125(h)
in the Federal Firearms Regulations Reference Guide, ATF P
5300.4.
All requested systems must be accompanied by a sample printout
of the format to be used and meet the following criteria:
1) Conform to all regulatory requirements for pertinent
information. (See 27 C.F.R. §§ 178.122, 178.123,
or 178.125.)
2) Be able to be queried by serial number and acquisition
date of firearm. It would suffice to use commonly recognized
trade names or abbreviations when denoting manufacturer
or importer.
3) Have an acceptable daily memory backup system, such
as disk or tape.
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4) Have the capacity to provide a periodic printout of
all records:
(a) at least semiannually;
(b) upon request by an ATF officer when required by law;
(c) when the system memory is purged;
(d) when the license is terminated; and
(e) sequentially by date of acquisition for all firearms
in inventory, as well as all firearms sold during the
period covered;
5) Be able to record both the manufacturer and the importer
for foreign-made firearms.
6) Yield a printout that may include flintlock, matchlock,
percussion cap, or other antique firearms.
7) Include the name and address or name and license number
of the suppliers and purchasers/transferees in the computer
data. The name and an ATF Form 4473 transaction number may
be used in lieu of the name and address for recording the
transfer of a firearm to a nonlicensee, if the Forms 4473
are filed numerically.
8) Be self-contained, without reliance upon invoices or
other paper/manual systems to provide any of the above information.
9) Upon termination of a license the licensee, must provide
an ASCII text file (conforming to common industry standards)
and a file description, in addition to printout(s) of all
records to the Out of Business Records Center. The printout
and ASCII text file must contain the information prescribed
in 27 C.F.R. § 178.125(e).
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