System Notice for Port of Entry Office Management Support System (POMS)
JUSTICE/INS-015
SYSTEM NAME:
Port of Entry Office Management Support System (POMS).
SYSTEM LOCATION:
Port of entry inspection facilities under the District Offices of the Immigration and Naturalization Service (INS) in the United States as detailed in JUSTICE/INS-999.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
INS employees assigned inspection duties at United States ports of entry.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal identification information, e.g., name, address, social security number, identification and stamp inspection numbers assigned to the inspectors; personnel-related data, e.g., job and position titles, classification, step and grade; and resource management records, e.g., work schedules, including leave and overtime worked, and costs data, including dollars allocated to regular and overtime pay.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. chapters, 53, 54, 61, 63; 8 U.S.C. 1103; and 44 U.S.C. 3101.
PURPOSE (S):
The information in this system will be used to assist management in scheduling leave, in assigning and controlling overtime, in accounting for use of overtime funds, and in the overall management of resources at the various ports of entry.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
There are no routine uses. Information will be accessible only to management, administrative or operational personnel at a given port who need the information for port management and reporting.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
These records are stored on hard disk and diskette.
RETRIEVABILITY:
These records are retrieved by name and identification number.
SAFEGUARDS:
INS offices are located in buildings under security guard and access to the premises is by official identification. Access to records is restricted to INS employees through the use of identification and password levels.
RETENTION AND DISPOSAL:
These records are maintained 90 days after the employee is separated or transferred from that port and then deleted from the system.
SYSTEM MANAGER AND ADDRESS:
Assistant Commissioner, Inspections, 425 I Street, NW, Washington, DC 20536.
NOTIFICATION PROCEDURES:
Address inquiries to Port Supervisor or System Manager identified above.
RECORD ACCESS PROCEDURES:
Make all requests for access in writing to the Freedom of Information Act/Privacy Act (FOIA/PA) Officer at the nearest INS office, or the INS office maintaining the desired records (if known) by using the list of principal offices of the Immigration Naturalization Service Appendix, JUSTICE/INS-999, published in the Federal Register. Clearly mark the envelope and letter ``Privacy Act Request.'' Provide the full name and date of birth, with a notarized signature of the individual who is the subject of the record, and a return address.
CONTESTING RECORDS PROCEDURES:
Direct all requests to contest or amend information in the record in writing to the FOIA/PA Officer at one of the addresses identified above. State clearly and concisely the information being contested, the reason for contesting it, and the proposed amendment thereof. Clearly mark the envelope ``Privacy Act Amendment Request.'' The record must be identified in the same manner as described for making a request for access.
RECORD SOURCE CATEGORIES:
The sources of information for POMS will be the employee and personnel management records.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
