IEMP:
+ Core Financial: Core Financial, fully implemented
in June 2003, is NASA's Agency-wide financial system.
SAP's R/3 software is the foundation for Core Financial.
Core Financial is the IEMP 'backbone',
providing management and technical guidance for implementing
standard processes and systems needed to support NASA's
financial management activities. Core Financial allows NASA
staff to provide timely, consistent, and reliable information
for management decisions and provide an accounting and budgeting
structure for full-cost management. It also improves information
exchange with customers and stakeholders, and serves as the
technical foundation for NASA's other business and eGov initiatives.
+ Travel Manager: Travel Manager, implemented
in April 2003, is a 'one stop shop' for employees'
and managers' travel and travel management needs. It
offers automatic calculations of travel documents, on-line
per diem rates, e-mail notifications at various stages of
the travel process, electronic audit of travel documents,
electronic routing of travel authorizations and vouchers, electronic signature
of travel documents and on-line access to travel documents,
status and information.
+ ERASMUS (Executive Management Information System): ERASMUS, which all significant NASA Program and Projects began utilizing in October 2002, provides information (e.g. status, costs, schedule, risks) to support management
accountability and the performance measurement process. Project
Managers, Program Managers, Theme Directors, and Associate
Administrators all benefit from this information.
NASA's ERASMUS application is named after the Renaissance
humanist who sought enlightenment through the study of the
original and accurate versions of religious texts. ERASMUS
believed strongly that the study of these basic and unvarnished
texts would reveal their true spirit and meaning.
+ Position Description Management: Position Description
Management, implemented in August 2002, allows NASA to rapidly
prepare and classify Position Descriptions, as well as to
automatically generate associated human resource documentation.
Managers are now able to use a web site to select position
descriptions from a library or build them by starting with
a predetermined grade level, or by identifying duties and allowing
the system to determine the series and grade of the position.
+ Resume Management: Resume Management,
implemented in December 2001, has changed how NASA's Human
Resources (HR) offices fulfill their recruiting and staffing
responsibilities. Resume Management reinvented the process that applicants use
to apply for jobs and how referral lists are provided to hiring
managers. It also generates Internet job postings that allow
employees and the general public to apply for NASA jobs using
an on-line resume builder.
Those who are interested in applying for a job at NASA can
use the 'NASA Jobs' on-line resume builder at: http://nasajobs.nasa.gov/.
+ Budget Formulation: In September 2004, NASA completed implementation of the Budget Formulation module. It supports budget development, financial reporting and full-cost budgeting and management. It includes creating institutional-, program-, directorate-, and Agency-level budget requirements. The content, form and accessibility of budget information will support real-time management decisions. It integrates budget information with information from the Core Financial component to establish full-cost accounting controls.
In response to NASA's Transformation and the transition to managing in a full-cost environment, NASA is redesigning its end-to-end budget process to support the Agency's new management model. As a result of these Agency changes, the Budget Formulation module no longer meets the Agency's budget requirements and would require major modifications to meet these new requirements.
Looking ahead, the comptroller's focus will be on streamlining and stabilizing the Agency's budget process and full-cost practices. To comply with Agency's new budget requirements, the Comptroller, with input from key stakeholders, will enhance the existing NASA Budget System (NBS). This represents the most timely and efficient solution for supporting NASA's FY 2007 and longer-term budget development.
+ Agency Labor Distribution System: NASA implemented an Agency Labor Distribution System (ALDS) to create one system of record for labor distribution data. Adopting ALDS enabled the Agency to retire the Center legacy labor distribution systems and eliminate replication of data across Agency/Center systems. As part of the project, NASA standardized Agency-level Labor distribution business processes, resulting in more consistent and improved data integrity and improved management decision-making capability. ALDS was implemented Agency-wide with the first pay period in FY 2006.
The ALDS system is a customized extension to NASA’s core financial software and performs the following functions:
- Distributes labor costs by NASA Financial Classification Structure (FCS) and submits them to SAP Core Financials;
- Captures and distributes labor cost at the employee level;
- Posts labor cost, hours, and FTE reporting via the IEM Business Warehouse (BW);
- Standardizes FTE calculation and business processes.
+ Project Management Information Improvement: The Project Management Information Improvement (PMII) project enhanced the Core Financial system to provide better project management information to aid in decision-making. PMII implemented an aligned budget structure and technical work breakdown structure (WBS) in the Core Financial system to support the Agency’s Earned Value Management (EVM) initiative.
On October 1, 2005 PMII implemented the FY06 budget structure and provides a technical work breakdown structure in the Core Financial system which is the first step toward improving project management information.
Key benefits of PMII include:
- Improves NASA’s accountability and enables full cost management
- Aligns the agency’s technical WBS with the finance coding structure
- Ensures data standardization and configuration management
- Provides a consistent and standardized tool for project management reporting
- Provides timely, consistent and reliable information for management decisions
- Allows program and project managers to view detailed costs and obligations associated with a project.
+ Contract Management: The IEMP Contract Management Module (CMM) provides a comprehensive tool to support contract/grant writing, contract/grant administration, procurement workload management, and data reporting/management for NASA. The functionality provided by CMM provides added efficiency to procurement processes and is integrated with other IEMP components, such as the financial system.
Key benefits of CMM include:
- Provides a collaborative and efficient procurement process to better manage procurement and related financial reporting (i.e., reporting to Congress)
- Modernizes NASA procurement processes and systems with clearly defined lines of responsibility and control (i.e., consistent and accurate contract formation in accordance with FAR and NFS updates)
- Leverages and applies expertise of trained Procurement workforce and incorporates best practices
- Supports informed decision making and improve IEM data quality
- Reduces life cycle costs with integrated tool, therefore maximizing the budget for mission expenditures.
+ SAP Version Update: NASA implemented an updated version of the SAP Core Financial software in November 2006. The update included several critical enhancements to the current Core Financial system. The new SAP solution, mySAP 2005, contains code fixes and redesigns that are based on issues seen in previous SAP versions. SVU also provided the opportunity for NASA to leverage the best practices inherent in the commercial off-the-shelf (COTS) software to redesign or enhance business processes.
NASA is updating its Core Financial system in order to improve compliance with Federal Financial Management System Requirements (FFMSR), Federal Accounting Standards (FAS), the Federal Financial Management Improvement Act (FFMIA) and meet GAO recommendations. The new financial system enables NASA to better track and report financial information, support the goal of achieving financial management integrity and provide better project management information. The updated software also provides other enhancements which contribute to achieving a clean audit opinion and to achieving a “Green” rating on the President’s Management Agenda scorecard for “Improved Financial Performance.” NASA will continue the in-house operation and maintenance of Core Financial until the migration to a Financial Management Line of Business in the FY 2009-2010 timeframe.
IEMP Support to eGov Initiatives:
+ ePayroll: The ePayroll project is one of the eGov initiatives within the President's Management Agenda (PMA) to improve efficiency of government-wide operations. In August 2004, the Department of Interior (DOI) began serving as NASA's payroll provider, using their system, the Federal Personnel and Payroll System (FPPS), to process NASA's HR and Payroll transactions.
+ Recruitment One Stop: Recruitment One Stop was divided into two phases:
- Phase I: Included transmission of NASA vacancy announcements to USAJOBS. This phase was completed in September 2004.
- Phase II: NASA adopted the USAJOBS resume as the basic application document for all NASA positions, except for Astronaut positions. Job vacancies are no longer posted on the NASA site, but rather, job seekers on the NASAJOBS site are linked to USAJOBS when they wish to begin searching for specific vacancies. Phase II also includes applicant services, such as job notification and vacancy status information through the USAJOBS site. Phase II implementation was completed in September, 2005.
Key benefits to job seekers include:
- Provides a consolidated jobs database for all competitive service Federal job postings;
- Provides a job search routine that is clear, easy to use, and helps job seekers identify jobs that match both their skills and interests;
- Provides an improved, intelligent, and efficient process for building on-line job applications;
- Provides an On-line application status tracking; and,
- Provides seamless integration with NASA’s automated assessment system.
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