Required Reports for Grant/Cooperative Agreement Recipients

Financial Status Report, SF269 (long form) / SF269A (short form)

A final SF269 (used by recipients with program income or as required by the assistance agreement) or SF269A report must be submitted within 90 days after the budget period end date. The report must be prepared in accordance with instructions and forwarded to the Las Vegas Finance Center (LVFC), PO Box 98515, Las Vegas, NV 89193 or faxed to 702-798-2423.

Generally applicable reporting requirements may be found in the Code of Federal Regulations (CFRs). For example:

State/Local Governments and Indian Tribes, see 40 CFR part 31.
Recipients other than State/Local Governments, such as Universities, etc., see 40 CFR part 30.
Cooperative Agreements for Superfund State Contracts for Superfund Response Action, see 40 CFR part 35, subpart O.

Upon receiving the final FSR, LVFC will complete the following actions:

The FSR will be reviewed for administrative completeness and math accuracy.
The cost share (if any) will be validated against the grant award.
Incomplete or inaccurate FSRs will be voided unless minor corrections can be made.

Minor corrections are limited to administrative errors or simple math errors not involving the Total Outlays.

LVFC will contact grantees to request revised FSRs and will follow-up on all voided FSRs until an accurate FSR is received.
FSRs determined to have amounts owed to the recipient, amounts to be deobligated, or those requiring accounts receivables to be established will be processed using an Assistance Adjustment Notice (AAN).

AAN processing consists of faxing a copy of the AAN that has been reviewed and certified by the LVFC Director (or someone delegated to do so) to the grantee notifying them of following actions being taken:

Deobligating any unliquidated balances immediately.
Establishing an accounts receivable if necessary.
Paying recipient any funds due (via EFT if manual payment or by making funds available via the Treasury's Automated Standard Application for Payments (ASAP) system (if recipient is on ASAP).

All FSRs are forwarded to the awarding grants office for additional reviews to include indirect cost rates, audits, etc.

Federal Cash Transaction Report, SF272(PDF) or SF272(MS Word) and Continuation Form for Multiple Grants SF272A(PDF) or SF272A(MS Word).

This report must be submitted annually within 15 working days following the end of each calendar year for the reporting period January 1 ending December 31 (Not required for International Recipients). It is reviewed to ensure that federal funds received are in balance with EPA records and that recipients do not have excessive cash on-hand. Recipients found to have excessive cash on-hand will be contacted and required to be remit funds back to the EPA. Completed reports must be forwarded to the Las Vegas Finance Center (LVFC), PO Box 98515, Las Vegas, NV 89193 or faxed to 702-798-2423.

Additional Instructions for completing forms SF272 and SF272A (PDF)

Required Reports for Grant/Cooperative Agreement Recipients

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