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Managing Your Grant
General Steps for Managing Your Grant
Forms List
- Federal Cash Transaction Report Form 272 (PDF) (2 pp, 29K)
- U.S. EPA Payment Request (EPA Form 190-F-04-001) form (PDF | Word)
- Financial Status Report (FSR)
SF 269A, the short form (PDF) (2 pp, 37K) - Financial Status Report (FSR)
SF 269, the long form (PDF) (2 pp, 146K) - Minority Business Enterprises/Women-owned Business Enterprises Utilization Report (PDF) (4 pp, 107K)
- Lobbying and Litigation Certificate (PDF) (1 pg, 60K)
- Submit EPA Payment request to Las Vegas Finance Center. Details
- Submit final Financial Status Report (FSR) form to Las Vegas Finance Center. Details
- Submit Federal Cash Transaction Report, form SF 272, to Las Vegas Finance Center Details
- Submit interim Financial Status Report (FSR) form to EPA Region 9. Details
- Submit Minority Business form to EPA Region 9. Details
- Submit Lobbying and Litigation form to EPA Region 9. Details
- Submit Progress/Technical form to your EPA Division Project Officer. Details
1. Submit EPA Payment Form 190-F-04-001 to Las Vegas Finance Center
Las Vegas Mailing Address:
U.S. Environmental Protection Agency
Las Vegas Finance Center
P.O. Box 98515
Las Vegas, NV 89193-8515
Fax: (702) 798-2423
Payment Information for Grants and Fellowships
EPA Region 9 Mailing address:
U.S. Environmental Protection Agency, Region 9, MTS-7
Grants Management Office
75 Hawthorne St.
San Francisco, CA 94105
Fax (415) 947-3556
After you have returned one signed copy of your grant agreement to EPA Region 9, you may request payment for grant-related expenses as needed, using the form below.
- U.S. EPA Payment Request (EPA Form 190-F-04-001) form used by the Las Vegas Finance Center for Grant Payment:
PDF Version | Microsoft Word Version
(The PDF form is not interactive, you must print it and fill it out manually.)
Please FAX the completed form(s) to (702) 798-2423 or mail to LVFC address.
Questions regarding the Payment Request Form (EPA Form 190-F-04-001) may be directed to:
Anna Woods (woods.anna@epa.gov)
U.S. Environmental Protection Agency
Las Vegas Finance Center
Fax (702) 798-2423
Phone (702) 798-2496
2. Submit Final Financial Status Report (FSR) form SF 269A to Las Vegas Finance Center
A final Financial Status Report is due within 90 days of the expiration of your grant. You should refer to the regulations and terms and conditions included with your grant for this requirement.
The FSR form is available in two versions: short and long. Normally you will submit the short form. Use the long form only when program income is generated.
- Financial Status Report (FSR) (SF 269A, the short form) (PDF) (2 pp, 37K). You can fill in the form and email from your browser if your computer is configured to do so. If not, see the alternative procedure in the box at right. Note: The form includes instructions for completing it.
- Financial Status Report (SF 269, the long form)(PDF) (2 pp, 146K) – (use this version of the FSR form only when program income has been generated).
- Complete the form using one of these methods:
- Print it and complete it manually (printing neatly or using a typewriter).
- Complete it online. Save to your local computer and print it. (See the instructions in the box above.)
- Mail or fax to the Las Vegas Financial Center mailing address.
3. Submit Federal Cash Transaction Report, form SF 272, to Las Vegas Finance Center
The Federal Financial Cash Transaction Report (SF-272) is due within 15 working days after the end of the calendar year (January to December).
Federal Cash Transaction Report (SF-272) (PDF). 
You can fill in the form and email from your browser if your computer is configured to do so. If not, see the alternative procedure in the box at right. Note: The form includes instructions for completing it.
Please FAX the completed form(s) to (702) 798-2423 or mail to LVFC address.
4. Submit Interim Financial Status Report (FSR) form SF 269A to EPA Region 9 Grants Office
Using the Adobe PDF interactive documents – Requires Adobe Reader version 5 or higher (download from here About PDF).These forms were designed for you to fill in and print from your browser. However, if your computer is not set up to do this successfully you can use this alternative procedure:
- Open the form from this page by clicking its link.
- Save the form to your local computer.
- Using your Adobe Reader, open the form you just saved.
- Fill in the form as needed.
- Use the Save As... feature of the Adobe Reader to save the filled in form to your computer. (This preserves the original for another use.)
- Print the completed form, then FAX or mail it to the address indicated on this page.
Please refer to your grants' Terms and Conditions for more information on when to submit your Interim FSR.
The FSR form is available in two versions: short and long. Normally you will submit the short form. Use the long form only when program income is generated.
- Financial Status Report (FSR) (SF 269A, the short form) (PDF) (2 pp, 37K). You can fill in the form and email from your browser if your computer is configured to do so. If not, see the alternative procedure in the box at right. Note: The form includes instructions for completing it.
- Financial Status Report (SF 269, the long form) (PDF) (2 pp, 146K) – (use this version of the FSR form only when program income has been generated).
- Complete the form using one of these methods:
- Print it and complete it manually (printing neatly or using a typewriter).
- Complete it online. Save to your local computer and print it. (See the instructions in the box to the right.)
- Mail or fax to the EPA Region 9 mailing address.
5. Submit Minority/Women-Owned Business form EPA 5700-52A to EPA Region 9 Grants Office
Minority Business
Enterprises/Women-owned Business Enterprises Utilization Report (PDF) (5 pp, 80K) (EPA 5700-52A) | Word version
Unless otherwise specified in the grant award, this report must be submitted
to the Grants Management Office by October 30 of each year. Refer to
the regulations and terms and conditions of your grant for this requirement.
- Complete the form using one of these methods:
- Print it and complete it manually (printing neatly or using a typewriter).
- Complete it online. Save to your local computer and print it. (See the instructions in the box above marked "Using the Adobe PDF.")
- Mail to:
U.S. Environmental Protection Agency, Region 9
Grants Management Office, MTS-7
75 Hawthorne Street
San Francisco, CA 94105
Some Useful Aids to Complete the MBE/WBE Report:
- Sample MBE/WBE Report (PDF) (2 pp, 123K)
- MBE/WBE Reporting Checklist (Word doc)
- Questions and Answers on MBE/WBE Reporting (PDF) (4 pp, 73K)
- Locating Small, Minority, and Women’s Business Enterprises (PDF) (1 pg, 24K)
- MBE/WBE Reporting under EPA’s DBE Rule (PDF) (39 pp, 146K)
Outreach to MBE, WBE, and other Disadvantaged Business Enterprises (DBE):
- To find MBE, WBE and other DBE contractors and vendors, go to Central Contractor Registration System
(Dynamic Small Business Search feature of Central Contractor Registration System) - For additional sources, see Locating Small, Minority, and Women’s Business Enterprises.
IMPORTANT NEWS!
Grants/cooperative agreements with an award date prior to MAY 27, 2008 are subject to Minority/Women's Business Enterprise (MBE/WBE) Program Requirements.
or
Grants/cooperative agreements with an award date on or after MAY 27, 2008 are subject to Disadvantaged Business Enterprise (DBE) Rule Program Requirements (PDF). (1 pg, 17K)
To ensure that your organization/agency is complying with the appropriate MBE/WBE or DBE Program requirements when procuring Services, Supplies, Equipment, and Construction with EPA funds and any matching dollars, please note the award date as well as the terms and conditions of your organization/agency’s financial assistance agreement/grant with EPA.
Need More Information?
The following items can be accessed at EPA's Small Business Programs Web Site:
- Disadvantaged Business Enterprise (DBE) Rule
- DBE Manual
- DBE Program Fact Sheets
- Overview of EPA’s DBE Rule and Program
- Fair Share Objectives (MBE/WBE Goals);
- Good Faith Efforts (outreach to MBE, WBE, and other DBE)
- MBE/WBE Reporting under the DBE Rule
- MBE/WBE Certification
6. Submit Lobbying and Litigation form EPA 5700-53 to EPA Region 9 Grants Office
Lobbying
and Litigation Certificate (PDF) (1 pg, 60K) (EPA 5700-53)
This certification must be signed by the head of your organization and submitted to the Grants Management Office at the EPA Region 9 address within 90 days after the end of the project period.
- Complete the form using one of these methods:
- Print it and complete it manually (printing neatly or using a typewriter).
- Complete it online. Save to your local computer and print it. (See the instructions in the box to the right.)
- Mail to the EPA Region 9 mailing address.
7. Submit Progress and Technical Reports to EPA Division Project Officer
Generally, your work plan for the project and/or the terms and conditions included on your grant will specify the frequency and types of progress/technical reports that are required. If there are no specific requirements listed, you must submit a final performance report to the EPA Project Officer within 90 calendar days after project completion. 40 CFR Part 30 and 31 identify what this report must include.
Mail to
U.S. Environmental Protection Agency
EPA Division Office Name - Project officer's mail code
75 Hawthorne Street
San Francisco, CA 94105