Justice Management Division
Serving Justice - Securing Results

TITLE: Debt Management Module

ACRONYM: DMM

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Office of Debt Collection Management
Name of Unit: Debt Accounting Operations Group
Street Address: Suite 503N, National Place Building
City: Washington, D.C.
State:
Zip Code: 20530
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: (202) 514-6310
FAX:
E-mail Address:

ABSTRACT: The Debt Management Module (DMM) contains records of payments and administrative offsets of funds received and disbursed by the Department of Justice resulting from the litigation and enforced collection of civil and criminal debts owed to the United States.

PURPOSE: The information collected and maintained in the DMM is used to support the transfer of funds to the appropriate recipients, to provide payment information to those charged with maintaining debtor accounts, and to account for and report on the funds collected and disbursed.

ACCESS CONSTRAINTS: The DMM, part of the Department's Financial Management Information System (FMIS), is physically located at the Department of Justice Data Center in Rockville, Maryland and access to the system is protected in accordance with applicable administrative, physical, and technical safeguards. Access to the automated data is provided to authorized users through password and user identification codes.

USE CONSTRAINTS: Users of the DMM are restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: The Debt Accounting Operations Group (DAOG) provides centralized transaction accounting services to the debt collection offices within the Department of Justice. DAOG serves as the contact point with Treasury designated depositories, and once the funds are deposited disburses the funds to the agencies or individuals to whom they are owed.

SOURCES OF DATA: DMM contains information limited to the data contained in the payment transactions it receives. This data includes the amount of payment, the debtor's name and Department of Justice claim number, the type of debt, the Department of Justice office responsible for collection of the debt, and the entity to receive funds.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name:
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Minor Organization Subdivision:
Name of Unit:
Street Address:
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Zip Code:
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ORDER PROCESS: A request for access to a record from the system will be made in writing with the envelope and the letter clearly marked "Privacy Access Request." Include in the request the debtor's name, Taxpayer Identification Number (SSN or EIN), address, and any other identifying information which may be of assistance in locating the record, e.g., name of the case or Federal agency to whom the debtor is indebted. In addition, include the notarized signature of the debtor as well as the name and address of the individual to receive the information if other than the debtor. Requests for access to information must be addressed to the U.S. Department of Justice, Justice Management Division, Executive Secretariat, 950 Pennsylvania Avenue N.W., Room 1110, Washington, D.C. 20530-0001.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Justice Management Division
Minor Organization Subdivision: Executive Secretariat
Name of Unit:
Street Address: 950 Pennsylvania Ave., N.W., Room 1110
City: Washington, D.C.
State:
Zip Code: 20530-0001
Country: United States
Hours of Service:
Telephone: (202) 514-3123
FAX:
E-mail Address:

DATE OF LAST MODIFICATION: 1/99