FR Doc 05-7438
[Federal Register: April 13, 2005 (Volume 70, Number 70)]
[Notices]
[Page 19423-19426]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr13ap05-77]
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DEPARTMENT OF EDUCATION
[CFDA Nos. 84.007, 84.032, 84.033, 84.038, 84.063, 84.069, and 84.268]
Student Assistance General Provisions, Federal Supplemental
Educational Opportunity Grant, Federal Family Education Loan, Federal
Work-Study, Federal Perkins Loan, Federal Pell Grant, Leveraging
Educational Assistance Partnership, and William D. Ford Federal Direct
Loan Programs
ACTION: Notice of deadline dates for receipt of applications, reports,
and other records for the 2004-2005 award year.
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SUMMARY: The Secretary announces deadline dates for the receipt of
documents and other information from institutions and applicants for
the Federal student aid programs authorized under Title IV of the
Higher Education Act of 1965, as amended, for the 2004-2005 award year.
The Federal student aid programs include the Federal Perkins Loan,
Federal Work-Study, Federal Supplemental Educational Opportunity Grant,
Federal Family Education Loan, William D. Ford Federal Direct Loan,
Federal Pell Grant, and Leveraging Educational Assistance Partnership
programs.
These programs, administered by the U.S. Department of Education
(Department), provide financial assistance to students attending
eligible postsecondary educational institutions to help them pay their
educational costs.
DATES: Deadline and Submission Dates: See Tables A and B at the end of
this notice.
Table A--Deadline Dates for Application Processing and Receipt of
Student Aid Reports (SARs) or Institutional Student Information Records
(ISIRs) by Institutions
Table A provides deadline dates for application processing,
including corrections and submission of signatures, submission of
verification documents and, for purposes of the Federal Pell Grant
Program, receipt by institutions of SARs or ISIRs. We simplified the
deadline dates in Table A by using only three dates for the 2004-2005
award year. The single date for the submission of a Free Application
for Federal Student Aid (FAFSA) is June 30, 2005, regardless of the
method that the applicant uses to submit the FAFSA. September 15, 2005
is the deadline date for the submission and receipt of corrections,
changes of addresses or schools, or requests for a duplicate SAR.
September 23, 2005 is the deadline date for the submission and receipt
of all other documents and materials that are specified in Table A.
Table B--Federal Pell Grant Program Submission Dates for Disbursement
Information by Institutions
Table B provides the earliest submission and deadline dates for
institutions to submit Federal Pell Grant disbursement records to the
Department's Common Origination and Disbursement (COD) System.
In general, an institution must submit Federal Pell Grant
disbursement records no later than 30 days after making a Federal Pell
Grant disbursement or becoming aware of the need to adjust a student's
previously reported Federal Pell Grant disbursement. In accordance with
the regulations at 34 CFR 668.164, we consider that Federal Pell Grant
funds are disbursed on the earlier of the date that the institution:
(a) Credits those funds to a student's account in the institution's
general ledger or any subledger of the general ledger, or (b) pays
those funds to a student directly. We consider that Federal Pell Grant
funds are disbursed even if an institution uses its own funds in
[[Page 19424]]
advance of receiving program funds from the Department. An
institution's failure to submit disbursement records within the
required 30-day timeframe may result in an audit or program review
finding. In addition, the Secretary may initiate an adverse action,
such as a fine or other penalty for such failure.
Other Sources for Detailed Information
We publish a detailed discussion of the Federal student aid
application process in the following publications:
2004-2005 Student Guide.
Funding Your Education.
2004-2005 High School Counselor's Handbook.
A Guide to 2004-2005 SARs and ISIRs.
2004-2005 Federal Student Aid Handbook.
Additional information on the institutional reporting requirements
for the Federal Pell Grant Program is contained in the 2004-2005 Common
Origination and Disbursement (COD) Technical Reference, which is
available at the Information for Financial Aid Professionals Web site
at: http://www.ifap.ed.gov.
Applicable Regulations: The following regulations apply: (1)
Student Assistance General Provisions, 34 CFR part 668 and (2) Federal
Pell Grant Program, 34 CFR part 690.
FOR FURTHER INFORMATION CONTACT: Harold McCullough, U.S. Department of
Education, Federal Student Aid, 830 First Street, NE., Union Center
Plaza, room 113E1, Washington, DC 20202-5345. Telephone: (202) 377-
4030.
If you use a telecommunications device for the deaf (TDD), you may
call the Federal Information Relay Service (FIRS) at 1-800-877-8339.
Individuals with disabilities may obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the program contact person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document
You may view this document, as well as all other documents of this
Department published in the Federal Register, in text or Adobe Portable
Document Format (PDF) on the Internet at the following site: http://www.ed.gov/news/fedregister.
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC, area at (202) 512-1530.
You may also view this document in PDF at the following site:
http://www.ifap.ed.gov.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara/index.html
.
Program Authority: 20 U.S.C. 421-429, 1070a, 1070b-1070b-3,
1070c-1070c-4, 1071-1087-2, 1087a, and 1087aa-1087ii; 42 U.S.C.
2751-2756b.
Dated: April 7, 2005.
Theresa S. Shaw,
Chief Operating Officer, Federal Student Aid.
Table A.--Deadline Dates for Application Processing and Receipt of Student Aid Reports (SARs) or Institutional
Student Information Records (ISIRs) by Institutions
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What is the deadline
Who submits? What is submitted? Where is it submitted? date for receipt?
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Student.............................. Free Application for Electronically to the June 30, 2005.\1\
Federal Student Aid Department's Central
(FAFSA) on the Web or Processing System
Renewal FAFSA on the (CPS).
Web.
Signature Page (if To the address printed September 15, 2005.
required). on the signature page.
Student through an Institution....... An electronic original Electronically to the June 30, 2005.\1\
or Renewal FAFSA. Department's CPS.
Student.............................. A paper original FAFSA To the address printed June 30, 2005.
or paper Renewal FAFSA. on the FAFSA, Renewal
FAFSA, or envelope
provided with the form.
Student.............................. Corrections on the Web Electronically to the September 15, 2005.\1\
with all required Department's CPS.
electronic signatures.
Student.............................. corrections on the Web Electronically to the September 15, 2005.\1\
needing paper Department's CPS.
signatures.
Paper signatures for To the address printed September 15, 2005.
Corrections on the Web. on the signature.
Student through an Institution....... Electronic corrections. Electronically to the September 15, 2005.\1\
Department's CPS.
Student.............................. Paper corrections To the address printed September 15, 2005.
(including change of on the SAR.
mailing and e-mail
addresses or
institutions) using a
SAR.
Student.............................. Change of mailing and e- To the Federal Student September 15, 2005.
mail addresses, change Aid Information Center
of institutions, or by calling 1-800-433-
requests for a 3243.
duplicate SAR.
Student.............................. SAR with an official To the institution..... The earlier of:
expected family --the student's last
contribution (EFC) date of enrollment; or
calculated by the
Department's CPS (Pell
Only).
--September 23,
2005.\2\
Student through CPS.................. ISIR with an official To the institution from The earlier of:
EFC calculated by the the Department's CPS. --the student's last
Department's CPS (Pell date of enrollment; or
only).
--September 23,
2005.\2\
Student.............................. Valid SAR (Pell only).. To the institution..... Except for late
disbursements under 34
CFR 668.164(g), the
earlier of:
--The student's last
date of enrollment; or
[[Page 19425]]
--September 23,
2005.\2\
For late disbursements,
the earlier of:
--the timeframes
provided in the
regulations at 34 CFR
668.164(g)(4)(i); or
--September 23,
2005.\2\
Student through CPS.................. Valid ISIR (Pell only). To the institution from Except for late
the Department's CPS. disbursements under 34
CFR 668.164(g), the
earlier of:
--the student's last
date of enrollment; or
--September 23,
2005.\2\
For late disbursements,
the earlier of:
--the timeframes
provided in the
regulations at 34 CFR
668.164(g)(4)(i); or
--September 23,
2005.\2\
Student.............................. Verification documents. To the institution..... The earlier of: \3\
--120 days after the
student's last date of
enrollment; or
--September 23, 2005.
Student.............................. Valid SAR after To the institution..... The earlier of: \4\
verification (for Pell --120 days after the
only). student's last date of
enrollment; or
--September 23,
2005.\2\
Student through the Department's CPS. Valid ISIR after To the institution from The earlier of: \4\
verification (for Pell the Department's CPS. 120 days after the
only). student's last date of
enrollment; or
--September 23,
2005.\2\
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
must be completed and accepted by 12 midnight to meet the deadline. If transmissions are started before 12
midnight but are not completed until after 12 midnight, those transmissions will not meet the deadline. In
addition, any transmission picked up on or just prior to the deadline date that is rejected may not be
reprocessed because the deadline will have passed by the time the user gets the information notifying him/her
of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
corrections are required, deadline dates for submission of paper or electronic corrections and, for a Federal
Pell Grant, the submission of a valid SAR or valid ISIR to the institution must still be met. An institution
may establish an earlier deadline for the submission of verification documents for purposes of the campus-
based programs, the FFEL Program, and the Federal Direct LoanProgram.
\4\ Students completing verification while no longer enrolled will be paid based on the higher of the two EFCs.
Table B.--Federal Pell Grant Program Submission Dates for Disbursement Information by Institutions
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What is the earliest
Who submits? What is submitted? Where is it submission and deadline
submitted? date for receipt?
----------------------------------------------------------------------------------------------------------------
Institutions....................... At least one To the Common Earliest Submission Dates:
acceptable Origination and An institution may submit
disbursement record Disbursement (COD) disbursement information
must be submitted for System using either:. as early as June 21, 2004,
each Federal Pell --the COD Web site at: but no earlier than:
Grant recipient at http://cod.ed.gov; or. (a) 30 calendar days prior
the institution. --the Student Aid to the disbursement date
Internet Gateway under the advance payment
(SAIG). method:
(b) 7 calendar days prior
to the disbursement date
under the Just-in-Time or
Cash Monitoring 1
payment methods; or
(c) the date of
disbursement under the
Reimbursement or Cash
Monitoring 2
payment methods.
Deadline Submission Dates:
Except as provided below,
an institution is required
to submit disbursement
information no later than
the earlier of:
(a) 30 calendar days after
the institution makes a
disbursement or becomes
aware of the need to make
an adjustment to
previously reported
disbursement data; or
(b) September 30, 2005.\1\
[[Page 19426]]
An institution may submit
disbursement information
after September 30, 2005,
only:
(a) for a downward
adjustment of a previously
reported award;
(b) based upon a program
review or initial audit
finding per 34 CFR 690.83;
(c) for reporting a late
disbursement under 34 CFR
668.164(g); or
(d) for reporting
disbursements previously
blocked as a result of
another institution
failing to post a downward
adjustment.
Request for By e-mail to: The earlier of:
administrative relief sfa.administrative. --a date designated by the
based on a natural relief@ed.gov. Secretary after
disaster or other consultation with the
unusual institution; or
circumstances, or an --January 30, 2006.
administrative error
made by the
Department.
Request for By e-mail to: The earlier of:
administrative relief sfa.administrative. --30 days after the student
for a student \2\ who relief@ed.gov. reenrolls; or
reenters the --May 1, 2006.
institution (1)
within 180 days after
initially withdrawing
and (2) after
September 15, 2005.
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\1\ The deadline for electronic transactions is 11:59 p.m. on September 30, 2005. Transmissions must be
completed and accepted by 12 midnight to meet the deadline. If transmissions are started before 12 midnight
but are not completed until after 12 midnight, those transmissions will not meet the deadline. In addition,
any transmission picked up on or just prior to the deadline date that is rejected may not be reprocessed
because the deadline will have passed by the time the user gets the information notifying him/her of the
rejection.
\2\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
disbursement information from the institution for that student. Institutions may submit origination and
disbursement data for a student in the same transmission. However, if the origination data is rejected, the
disbursement data is rejected.
[FR Doc. 05-7438 Filed 4-12-05; 8:45 am]
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