[Federal Register: August 15, 2002 (Volume 67, Number 158)]
[Notices]
[Page 53345-53349]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr15au02-44]
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DEPARTMENT OF EDUCATION
[CFDA Nos. 84.007, 84.032, 84.033, 84.038, 84.063, 84.069, and 84.268]
Student Assistance General Provisions, Federal Supplemental
Educational Opportunity Grant, Federal Family Education Loan, Federal
Work-Study, Federal Perkins Loan, Federal Pell Grant, Leveraging
Educational Assistance Partnership, and William D. Ford Federal Direct
Loan Programs; Notice of Deadline and Submission Dates for Receipt of
Applications, Reports, and Other Documents for the 2002-2003 Award Year
SUMMARY: The Secretary announces deadline submission dates for
receiving documents from institutions and applicants for assistance
under the Federal student aid programs authorized under Title IV of the
Higher Education Act of 1965, as amended for the 2002-2003 award year.
The Federal student aid programs include the Federal Perkins Loan,
Federal Work-Study,
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Federal Supplemental Educational Opportunity Grant, Federal Family
Education Loan, William D. Ford Federal Direct Loan, Federal Pell
Grant, and Leveraging Educational Assistance Partnership programs.
These programs, administered by the U.S. Department of Education
(Department), provide assistance to students attending eligible
institutions of higher education to help them pay their educational
costs.
Deadline and Submission Dates: See Tables A and B at the end of
this notice.
Table A--Deadline Dates for Application Processing and Receipt of
Student Aid Reports (SARs) or Institutional Student Information
Records (ISIRs) by Institutions
Table A provides deadline dates for application processing,
including corrections, and, for purposes of the Federal Pell Grant
Program, receipt by institutions of valid Student Aid Reports (SARs) or
valid Institutional Student Information Records (ISIRs).
Table B--Federal Pell Grant Program Submission Dates for
Disbursement Information by Institutions
Beginning with the 2002-2003 award year, the Common Origination and
Disbursement (COD) system replaces the Recipient Financial Management
System (RFMS) for purposes of the Federal Pell Grant Program. There are
two categories of institutions participating in COD: full-participant
institutions and phase-in institutions. Full-participant institutions
are institutions that interface directly with COD by using the COD
common record. Phase-in institutions are institutions that send records
to COD using the RFMS legacy record formats.
Table B provides the earliest submission and deadline dates for
both full-participant institutions and phase-in institutions to submit
Federal Pell Grant disbursement information.
In general, an institution must submit disbursement information no
later than 30 days after disbursing or becoming aware of the need to
adjust a student's Federal Pell Grant. The Secretary considers a
disbursement of Federal Pell Grant funds to occur on the earlier of the
date that the institution: (a) Credits those funds to a student's
account in the institution's general ledger or any subledger of the
general ledger, or (b) pays those funds to a student directly. The
Secretary considers a disbursement to have occurred even if
institutional funds are used in advance of receiving program funds from
the Department (34 CFR 668.164(a)). An institution's failure to submit
disbursement information within the required 30-day timeframe may
result in an audit or program review finding for an institution. In
addition, the Secretary may initiate an adverse action, such as a fine
or other penalty for such failure.
Table B also provides the latest date an institution may request
Year-To-Date records and administrative relief.
Proof of Delivery
If the documents are submitted by mail, the Secretary accepts as
proof of delivery one of the following:
(1) A legible mail receipt with the date of mailing stamped by the
U.S. Postal Service.
(2) A legibly-dated U.S. Postal Service postmark.
Note: The U.S. Postal Service does not uniformly provide a dated
postmark. Before relying on this method of proof of mailing, check
with the post office at which the submission was mailed. The
Secretary strongly encourages the use of First Class Mail.
(3) Other proof of mailing or delivery acceptable to the Secretary.
Other Sources for Detailed Information
The Department publishes a more detailed discussion of the Federal
student aid application process in the following publications:
2002-2003 Student Guide.
Funding Your Education.
2002-2003 High School Counselor's Handbook.
A Guide to 2002-2003 SARs and ISIRs.
2002-2003 Federal Student Aid Handbook.
Additional information on the institutional reporting requirements
for the Federal Pell Grant Program is also contained in the Federal
Student Aid Handbook. These materials may be found at the Information
for Financial Aid Professionals Web site at:
http://www.ifap.ed.gov.
Applicable Regulations: The following regulations apply: (1)
Student Assistance General Provisions, 34 CFR part 668 and (2) Federal
Pell Grant Program, 34 CFR part 690.
FOR FURTHER INFORMATION CONTACT: Jacquelyn C. Butler, Program
Specialist, U.S. Department of Education, Federal Student Aid, 830
First Street, NE., Union Center Plaza, room 93I1, Washington, DC 20202-
5345. Telephone: (202) 377-4013.
If you use a telecommunications device for the deaf (TDD), you may
call the Federal Information Relay Service (FIRS) at 1-800-877-8339.
Individuals with disabilities may obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the program contact person listed under FOR
FURTHER INFORMATION CONTACT.
Electronic Access to This Document
You may view this document, as well as all other Department of
Education documents published in the Federal Register, in text or Adobe
Portable Document Format (PDF) on the Internet at the following site:
http://www.ed.gov/legislation/FedRegister.
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at
1-888-293-6498; or in the Washington, DC, area at (202) 512-1530.
You may also view this document in text or PDF at the following
site:
http://www.ifap.ed.gov.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://
www.access.gpo.gov/nara/index.html.
Program Authority: 20 U.S.C. 421-429, 1070a, 1070b-1070b-3,
1070c-1070c-4, 1071-1087-2, 1087a, and 1087aa-1087ii; 42 U.S.C.
2751-2756b.
Dated: August 12, 2002.
Candace M. Kane,
Acting, Chief Operating Officer, Federal Student Aid.
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[FR Doc. 02-20725 Filed 8-14-02; 8:45 am]
BILLING CODE 4000-01-C