EPA-57

[excerpted from: Federal Register: March 2, 2006 (Volume71, Number 41)]

System Name: Kids Club Membership List.

Security Classification: None.

System Location: Office of Public Affairs, U.S. Environmental Protection Agency, Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Categories of Individuals Covered by the System: Kids in grades K-4 and their parent/guardian who are members in the Kids Club will be part of the system.

Categories of Records Covered by the System: Information collected will include name, mailing address, email address, age, date of membership, date of receipt of environmental projects, consent form from the parent, and summaries of environmental projects.

Authority for Maintenance of the System: National Environmental Education Act of 1990, 20 U.S.C. 5503(b)(2) (Pub. L. 101-619).

Purpose(s): Kids Club Membership List promotes environmental stewardship to kids in grades K-4. Information submitted to the agency by members of the kids club will be maintained in a protected database system. Club promotes kids doing environmental education projects.

Routine Uses of Records Maintained in the System Including Categories of Users and the Purposes of Such Uses: General Routine Uses A, F, and H.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

Storage: In a protected computer database. Data will be backed up on a CD which will be kept in a locked file cabinet. Hard copies will also be kept in a locked file cabinet.
Retrievability: By last name, city, state.
Safeguards: Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.
Access will be limited to EPA staff in the Office of Public Affairs as well as SEE employees whose official duties require such access.
Retention and Disposal: A schedule for retention and disposal is currently under development.

System Manager(s) and Address: Elissa Speizman, Director, Office of Public Affairs, U.S. EPA Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention Privacy Act Officer. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record Access Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Contesting Records Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record Source Categories: Record will come from children in grades K-4 as well as parents/ guardians.

System Exempted from Certain Provisions of the Act: None.

EPA-57

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